Agenda
25-0145. Proclamation - Fair Housing Month 2025 (5min)
The Board is requested to proclaim April 2025 as Fair Housing Month in Durham County. The purpose of this proclamation is to declare Durham County as an inclusive community committed to fair housing and to promoting appropriate activities by private and public entities to provide and advocate for equal housing opportunities for all residents and prospective residents of Durham County.
25-0160. Proclamation - Elizabeth Catlett Days in Durham County (5min)
The Board is requested to proclaim April 7 - 15, 2025 as Elizabeth Cadlett Days in Durham County. This proclamation is designed to honor the 110th anniversary of the birth of the famous artist, Elizabeth Catlett, and the 90th anniversary of her teaching job at Hillside High School in Durham, NC.
25-0161. Proclamation - Black Maternal Health Week (5min)
The Board is requested to proclaim April 11 - 17, 2025, as Black Maternal Health Week in Durham County, NC. The purpose of this proclamation is to increase awareness around the state of Black Maternal Health and promote activism and investment in solutions.
25-0162. Proclamation - Lineworker Appreciation Day (5min)
The Board is requested to proclaim April 18, 2025, as Lineworker Appreciation Day in Durham County, NC. Lineworkers are our hometown heroes, first responders, and skilled professionals who do what needs to be done to keep the electricity flowing to the families and businesses in our communities. The work they do -often in grueling and dangerous conditions-powers our lives.
25-0185. Proclamation - Arab American Heritage Month (5min)
25-0191. Proclamation - National Child Abuse Prevention Month Proclamation 2025 (5min)
25-0074. Award of Contract with Innovative Emergency Management (IEM) in the Amount of $99,853 for the Joint City and County Crisis Communications Plan
The Board is requested to authorize the County Manager to award a contract to Innovative Emergency Management (IEM) in the amount of $ 99,853 to develop and provide a completed Joint City and County Crisis Communications Plan, applicable training and workshops that outline a clear and concise communications strategy during emergencies, disasters, and crisis events. IEM is the selected vendor following a competitive bid process.
25-0103. Approval of Updated Memorandum of Agreement (MOA) with Durham Public Schools (DPS) for Shelter Sites
The Board is requested to approve the updated Memorandum of Agreement (MOA) with Durham Public Schools (DPS) for the use of school facilities as mass care shelters and authorize the County Manager to execute the MOA. The original MOA was approved by the DPS Board of Education on August 9, 2021. The primary revisions include staff updates, schools that will be utilized as a sheltering site, and language regarding insurance and the process for repair or replacement related to associated property damages.
25-0114. Approve Lease Agreement Between Bakers Dozen LLC and Durham County at Shoppes at Hope Valley for a 10-year term, with an Annual Lease Amount of $30,250 and Annual Common Area Maintenance in the Amount of $4,875, with Other Terms as Noted in the Attached Lease Agreement
The Board is requested to approve a lease agreement between Bakers Dozen LLC and Durham County at 3825 S. Roxboro Road Suite 150 at the Shoppes at Hope Valley for a 10-year term, with an annual lease amount of $ 30,250 with a 3 percent annual escalation rate, and annual Common Area Maintenance fee of $4,875, with other terms as noted in the attached lease agreement. Baker’s Dozen has submitted a Letter of Intent to lease 1625 square feet of vacant space at the Shoppes of Hope Valley to relocate from their current location on Highway 98. The proposed lease is for ten years. Any renewal of the lease beyond that period is subject to negotiation. Landlord shall provide $ 10,000 in a tenant improvement allowance to upgrade the space. This allowance will be paid 45 days after tenants open for business, inspection of work is completed and receipt of copies of any plans, permits and a signed lien waiver.
25-0123. Authorization to Enter into a Contract with Siemen’s Industry for the Replacement of Fire Alarm Systems at Six Durham County Facilities: Community Shelter- 412 Liberty St, Fire & Rescue Station 82- 1724 S Miami Blvd, Fire & Rescue Station 85- 4200 Farrington Rd, East Regional Library- 211 Lick Creek Ln, EMS #6- 226 Milton Rd, and North Regional Library- 221 Milton Rd. in the Amount of $335,149.00
The Board is requested to authorize the County Manager to enter into a contract with Siemen ’s Industry for the purpose of replacing the fire alarm systems in the 6 facilities, owned by Durham County, in the amount of $ 335,149.00. The County Manager also recommends the Board to allow the County Manager to sign off on subsequent extensions, change orders or amendments associated with this contract, as necessary, so long as funds are available.
25-0138. Approval of Contract Amendment for Sanford Electrical Contractors, LLC, for Electrical Services in the Amount of $19,504.97 Bringing the Total Amount to $139,504.97
The Board is requested to authorize the County Manager to enter into a service contract amendment (FR# 24-484) with Sanford Electrical Contractors, LLC to provide scheduled and emergency electrical services (RFP# 23-031R1) for the Triangle Wastewater Treatment Plant (TWWTP), Collection System, and Rougemont Water System in an amount of $ 19,504.97, bringing the total contract amount from $ 120,000 to $ 139,504.97. The funding will be from the Sewer Utility Enterprise Fund operating budget.
25-0143. Execution of a Contract with Summit Design & Engineering Services, Inc. for Construction Materials Testing (CMT) and Special Inspections for the New Durham County Sheriff’s Training Facility in the amount of $128,550 plus ten percent (10%) contingency in the amount of $12,855 for a total contract not to exceed $141,405.
The Board is requested to authorize the County Manager to execute a contract with Summit Design & Engineering Services, Inc. to provide Construction Materials Testing (CMT) and Special Inspections Services for the New Durham County Sheriff ’s Training Facility, in the amount of $ 128,550 (See Attachment 1) plus ten percent (10%) contingency in the amount of $ 12,855, for a total contract not to exceed $141,405. The Request for Qualifications (RFQ) for Construction Materials Testing/Special Inspections services was advertised on October 20, 2023. Five (5) responses were received on November 21, 2023, and were evaluated by a selection committee represented by County Engineering, Sheriff ’s Office, and the Supplier Diversity Office. Summit Design & Engineering was rated as the most qualified firm for the project. Summit Design & Engineering will provide observation and testing services of the construction materials during the project, including but not limited to soils and earthwork, utility installation and trench backfill, footings and foundations, cast -in-place concrete, concrete and steel reinforcing, mortar, unit masonry, structural steel framing, cold -formed steel, firestopping and fire -resistive joint sealants, acoustical panel ceilings, acoustical wood ceilings and asphalt paving. In addition to the CMT services, this project will require Special Inspections per the current North Carolina Building Code. Summit Design and Engineering will be self -performing all activities, therefore there is no MWBE participation for this scope of work. Funding for this contract is budgeted and available in the Durham County Sheriff ’s Training Facility capital project account.
25-0144. Approval of Sole Source Exemption for Utilities Division Purchase of Reclaimed Water System Compressor in the Amount of $23,409.11
The Board is requested to provide approval for sole source exemption for the purchase of an Ingersoll Rand 15 horsepower two -stage T 30 reciprocating air compressor and a PolySep PSG -15 oil water separator in the amount of $23,409.11. Attached is the sole source letter and quote. This item has been reviewed by the Purchasing Division for compliance with the request for sole source exemption. North Carolina General Statute 143-129(e)(6) ii allows local governments to be exempted from competitive bidding requirements when a sole source is available, performance or price competition for a product is not available, a needed product is available from only one source of supply, or standardization or compatibility is the overriding consideration. This purchase will be funded by the Sewer Enterprise Fund.
25-0146. Authorization of an Amendment to Design Contract with RND Architects, PA for Design Development and Construction Administration Services Related to the Durham County Sheriff’s Training Facility (Project No. 4310DC091) in the Amount of $186,000, plus approval of a 5% design contingency in the amount of $47,425 for a Total Revised Contract Amount not to exceed $995,925.
The Board is requested to authorize the County Manager to execute a contract amendment in the amount of $ 186,000, plus 5% design contingency ($47,425) for a total revised contract amount not to exceed $ 995,925 for additional design and construction admin services related to the Sheriff ’s Training Facility project. The additional cost stems from unforeseen conditions related to a Dominion Energy gas line easement that conveys through a portion of the property and site re-design to relocate the vehicle impound. The fee also covers extended construction admin services (8 months) that have been incurred as a result of the unforeseen conditions. Funding for this amendment is available within the Durham County Sheriff’s Training Facility project account.
25-0150. Approval of Capital Project Amendment No.25CPA037 Transferring $381,996 of PAYGO Funding in the 300 Block Rolling Door Capital Project (4190DC088) to the Ongoing HVAC Replacement Capital Project (4190DC076) to Cover Unanticipated Equipment Replacement Costs
The Board is requested to approve Capital Project Amendment No .25CPA037 transferring $ 381,996 of PAYGO Funds in the 300 Block Rolling Door Capital Project (4190DC088) to the Ongoing HVAC Replacement Capital Project (4190DC076) to cover unanticipated equipment replacement costs. Project Current Budget Increase/ Decrease Revised Budget 300 Block Rolling Door Capital Project (4190DC088) $381,996.00 ($381,996.00) $0.00 Ongoing HVAC Replacement Project(4190DC076) $6,087,977.00 $381,996.00 $6,469,973.00 TOTAL $6,469,973.00 $0.00 $6,469,973.00 The 300 Block Rolling Door Capital Project has been placed on hold indefinitely, and the funds would be better suited to be transferred to cover the costs of replacement HVAC systems at the end of their life cycles in multiple county buildings.
25-0153. Authorize the County Manager to execute a Standard Non-Reimbursable Utility Agreement and any other required documents for the Relocation and Upsizing of a Durham County Lift Station and Related Appurtenances for Lumley Road Multifamily
The Board is requested to authorize the County Manager to execute the Utility Agreement for the relocation and upsizing of a Durham County Lift Station and related appurtenances for Lumley Road Multifamily. The scope of work includes a new Page Pointe lift station; abandonment of existing Page Pointe lift station; gravity sewer extension from existing lift station to new lift station; construction of new force main from new lift station to discharge manhole T -12-092 in Rathie Drive; and abandonment of existing force main per the County Utilities ’ approved construction plans.
25-0154. Approve and Authorize the Manager to Sign the Interlocal Cooperation Agreement between the County of Durham and City of Durham for the Purchase and Storage of Sodium Chloride (salt)
25-0156. Upgrade BAS Building Automation System with Schneider Electric for the HHS and Courthouse Buildings for the amount of $774,045.00
The Board is requested to approve a contract with Schneider Electric in the amount of $ 774,045.00 to upgrade the building automation system. Schneider Electric was selected because the system is sole proprietary. Schneider Electric will provide all the removal of old equipment and the installation of the new controls. The new controls will make the system more environmentally friendly . We will be able to access the system via IP address, giving us easier access to make the necessary changes to equipment in these buildings for customer comfort.
25-0163. Approval of Easement Deed to City of Durham for a Sidewalk Easement at 750 Stadium Drive
25-0167. Budget Ordinance Amendment No. 25BCC086 - Appropriate General Fund Fund Balance Totaling $452,437.63 to Increase Expenditure Authority for the Sheriff’s Office Medication-Assisted Treatment (MAT) grant and to Classify These Funds as Restricted
The Board is requested to approve Budget Ordinance Amendment No . 25BCC086 recognizing $ 452,437.63 of General Fund fund balance to increase expenditure authority for the Sheriff ’s Office MAT in Jails grant. MAT in Jails is a North Carolina Department of Public Safety Grant received by the Durham County Sheriff ’s Office to be used at the County Detention Center. In addition to the requested spending authority, the DCSO is requesting that the funds be classified as restricted and any remaining funds at the end of FY 2025 be placed in a restricted fund reserve for future use. This is due to the grant specifications that the grant funds be spent on MAT related purposes in the Detention facility . This grant received initial funding approval during the July 10, 2023, BOCC meeting through Budget ordinance 23BCC00004, approving $ 226,600 of the total $ 458,700 for Year 1 of this grant. Year 1 expenditures totaled $ 6,262.37. Due to the initial appropriation not being expended by the end of the fiscal year 6/30/2024, these funds were returned to the general fund. The Sheriff Office has developed a plan to expend the remaining funds and are now requesting the spending authority to be able to do so. This funding will increase opioid use disorder treatment and add support for individuals suffering from alcoholism by introducing Vivitrol into the treatment program. North Carolina continues to experience the harmful effects of the opioid epidemic. Researchers examined rates of fatal drug overdose among justice-involved individuals in North Carolina and found opioid overdose mortality rates more than 40 times higher than the general population. Those rates were highest during the first two weeks following release from custody. In accordance with Session Law 2021-180, the North Carolina Department of Public Safety (DPS) is soliciting applications from Sheriffs' Offices to establish, expand or maintain medication -assisted treatment (MAT) programs of non-opioid, long -acting, injectable medication for the treatment of alcohol and/or opioid use disorder as part of reentry programming in county jails.
25-0180. Approval of Contract Amendment with Brame Specialty Company in the amount of $100,000 for the Durham County Detention Center
The Board is requested to approve a contract amendment with Brame Specialty Company in the amount of $ 25,000 to purchase janitorial and cleaning supplies for the Durham County Detention Center. This brings the total contract amount to $100,000. Brame Specialty Company has provided janitorial and cleaning supplies to the Sheriff’s Office for many years. During the last several years costs have increased requiring amendments to the contract amount. Funding for this request has been identified within the operating budget of the Sheriff’s Office.
25-0181. Authorize the County Manager to Execute an Amendment to the Interlocal Cooperation Agreement with the City of Durham Governing the Development of a New Durham Cultural Roadmap by the Durham Cultural Advisory Board
The Board is requested to approve the Amendment to authorize the County Manager to execute the first amendment to the interlocal agreement with the City of Durham governing development of the Durham Cultural Roadmap. The amendment to the Interlocal Cooperation Agreement would extend the date of the agreement until December 30, 2027, to complete all activities related to this project including presenting to Boards and Commissions and initial implementation of the plan. The Durham City Council approved the amendment on December 16th, 2024. Background On October 2, 2022, the Board suspended the rules and voted to authorize the County Manager to execute the Interlocal Cooperation Agreement (ILA) with the City of Durham governing the development of a new Durham Cultural Roadmap by the Durham Cultural Advisory Board. In June 2022, the City and County each allocated $ 150,000 ($300,000 total) in FY23 funding to support the creation of a cultural plan for Durham. On October 3, 2022, the City and County approved the Cultural Roadmap ILA authorizing the City to develop the Durham Cultural Roadmap in partnership with the DCAB. By April 2024, the City and County, with AMS Planning and Research, heard from over 1,300 residents through interviews, surveys, focus groups and events. This engagement resulted in the Durham Cultural Roadmap Phase I Report, completed in late April 2024. Following Phase I completion, the City and AMS Planning and Research ended the consultant contract through the Termination for Convenience. In September 2024, the City published a Request for Proposals (RFP) for cultural planning services for Phase II and Phase III and is proposing to enter a contract with MJR Partners, LLC (Consultant) to engage with the community and develop a cultural plan. The City anticipates that Phase II and Phase III of the cultural plan will include review and collection of data, Phase I Report assessment, equitable engagement, funding analysis, plan recommendations, and strategies for implementation, ending in a plan presented for adoption for City Council and County Commissioners in May 2026. Extending the agreement end date until December 30, 2027 will support City and County ’s efforts to align with the plan creation and implementation timeline. The Consultant ’s proposed revised timeline is as shown in Exhibit 4, attached.
25-0183. Approve Acceptance of Impervious Surface Conservation Easement (19.302 acres, a portion of REID 237256 at 2421 Stagville Road) for Permanent Open Space
The Board is requested to approve the County ’s acceptance of a conservation easement to permanently protect 19.302 acres, a portion of REID 237256 located at 2421 Stagville Road, to offset excess impervious area at 105 Snow Hill Road (REID 187910) for the construction of the new Bahama Veterinary Medical Center. As permitted by Durham County Unified Development Ordinance (UDO) Section 8.7.2, impervious limitations can be exceeded through an impervious surface credit transfer. In this case the permanent conservation easement will prohibit any impervious area on the 19.302-acre “donor parcel” transferring 50,488 square feet of impervious to 105 Snow Hill Road. The easement will also require that areas remain vegetated or natural, or as well -managed agricultural land. Durham County ’s Open Space Program staff assessed the proposed easement area and determined that the site meets the criteria for acceptance (Attachment 2). The easement area is entirely wooded, includes a perennial stream, is adjacent to the future Durham -to-Roxboro Rail Trail, is located along the North Durham Scenic Byway, and near other protected open space. The Durham Planning Department is currently reviewing this impervious surface credit transfer through their site plan and subdivision review processes. There is no fiscal impact to the County ’s acceptance of this impervious surface conservation easement. The developer and /or landowner will incur any costs/fees related to conveying the conservation easement to Durham County.
25-0186. Approval of Subaward Agreement to Central Pines Regional Council in the Amount of $142,799 to Implement the Client Intake Process and Manage Contractors Conducting Low-Income Residential Energy Efficiency Improvements and Minor Home Repair Associated with the Energy Burden and Emissions Reduction Program
The Board is requested to authorize the County Manager to enter into a Subaward Agreement with Central Pines Regional Council in the amount of $142,799 to implement the client intake process and manage contractors conducting low -income residential energy efficiency improvements and minor home repair associated with the Energy Burden and Emissions Reduction Program (EBERP). The funding is provided through a $ 1.5 million Department of Energy Grant for this purpose. EBERP is a new program to provide energy efficiency retrofits and limited home repair to low -to-moderate income households in Durham, Orange, and Granville Counties over a 3-year period. The goal is to retrofit at least 200 homes in the three -county area to reduce energy use, greenhouse gas emissions, and energy burden.
25-0187. Authorize the County Manager to execute a Subaward Agreement with the North Carolina Sustainable Energy Association for $49,820 to Provide Program Design and Support for the Energy Burden and Emissions Reduction Program
The Board is requested to authorize the County Manager to execute a Subaward Agreement with the North Carolina Sustainable Energy Association (NCSEA) in the amount of $ 49,820 to provide program design and support for the Energy Burden and Emissions Reduction Program (EBERP). The funding is provided through a $1.5 million Department of Energy Grant for this purpose. EBERP is a new program to provide energy efficiency retrofits and limited home repair to low -to-moderate income households in Durham, Orange, and Granville Counties over a 3-year period. The goal is to retrofit at least 200 homes in the three -county area to reduce energy use, greenhouse gas emissions, and energy burden. NCSEA will use their applicable experience assist County staff in designing and implementing EBERP, specifically providing help with marketing, community engagement strategies, data collection and analytics, and overall program design.
25-0155. Proclamation - Second Chance Month (5min)
The Board is requested to proclaim the month of April 2025 as Second Chance Month in Durham County. Second Chance Month is dedicated to recognizing the collateral consequences of a criminal record and advancing efforts that promote fairness and access to opportunities for people who have been directly impacted by the criminal legal system.
25-0202. Closed Session
The Board is requested to adjourn to Closed Session for the following: · To establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract; pursuant to G.S. 143-318.11(a)(5).