Agenda
25-0046. Proclamation - Black History Month (5min)
25-0049. Resolution - Honoring the Lives and Legacy of Deah Shaddy Barakat, Yusor Mohammad Abu-Salha, and Razan Mohammad Abu-Salha on the 10th Anniversary of Their Passing (10min)
The Board is requested to approve this resolution that was requested by Commissioner Nida Allam to commemorate the lives of Deah Barakat, Yusor Abu-Salha and Razan Abu -Salha who lived their young lives in dedication to serving communities locally and globally. These young people were in the midst of pursuing education in the fields of dentistry, biological science and architecture when in early 2015, their lives were cut short by a violent act. Commissioner Allam will address this item.
25-0005. Approval of Purchase of Goods and Services Contract with Batteries of NC & S.W.S. LLC in the Amount of $385,485.54 for the Sheriff’s Office FY25 Vehicle Equipment
The Board is requested to approve and authorize the County Manager to execute a purchase of goods and services contract with Batteries of NC & S .W.S. LLC in the amount of $ 385,485.54 for the Sheriff ’s Office FY 25 vehicle equipment. Funding was previously budgeted and exists to cover the costs of this contract. G.S. 143-129(e) allows local governments to be exempted from the competitive bidding requirements and purchase furnishings/equipment through group purchasing programs. This request will allow the Sheriff ’s Office to purchase emergency equipment and upfits for the FY 25 fleet. The equipment to be purchased includes, but not limited to emergency lights, sirens, computer stands and associated radio systems hardware . Vehicles will be assigned and deployed after the equipment has been purchased and installed.
25-0012. Budget Ordinance Amendment No. 25BCC070 Public Health to Recognize $15,000 from Duke University’s Division of Community Health to Conduct the 2026 Durham County Community Health Assessment Survey with Durham County Residents
The Board is requested to approve Budget Ordinance Amendment No. 25BCC070 Public Health to Recognize $ 15,000 from Duke University ’s Division of Community Health to Conduct the 2026 Durham County Community Health Assessment Survey with Durham County Residents These funds will be used by the Durham County Department of Public Health to cover costs for conducting the 2026 Durham County Community Health Assessment survey with residents. This amendment requires no additional County funds. The Board of Health has approved this amendment.
25-0017. Authorize the County Manager to Sign a Memorandum of Agreement (MOA) with the North Carolina Department of Public Safety (NCDPS) for the Durham County Youth Home
The Board is requested to approve a Memorandum of Agreement (MOA) with the North Carolina Department of Public Safety (NCDPS) and to authorize the County Manager to sign the MOA. The agreement became effective September 1, 2024. By mutual agreement, this MOA may be renewed for two (2) additional years in increments of one (1) year each renewal, provided that, for each renewal the mutual agreement is executed on or before August 15 immediately preceding the renewal period. In accordance with North Carolina General Statute 143B-820, State Subsidy to County Detention Facilities, the Section shall administer a State subsidy program to pay a county that provides juvenile detention services and meets State standards a certain per diem per juvenile. In general, this per diem should be fifty percent (50%) of the total cost of caring for a juvenile from within the county and one hundred percent (100%) of the total cost of caring for a juvenile from another county. Any county placing a juvenile in a detention facility in another county shall pay fifty percent (50%) of the total cost of caring for the juvenile to the Section. The proposed Memorandum of Agreement (MOA) seeks to maintain the current per diem rate for the Durham County Youth Home. The North Carolina Department of Public Safety (NCDPS) has established a daily per diem rate of $ 160.00 for Durham County residents who are detained at the Youth Home. In contrast, juveniles from other counties or those charged in other counties will be billed at a daily rate of $309.00 while housed at Youth Home
25-0018. Approval of Purchase of Goods and Services Contract with eGroup Holding Company, LLC in the Amount of $302,273 to provide Data Protection and Disaster Recovery for the Sheriff’s Office
The Board is requested to approve and authorize the County Manager to execute a purchase of goods and services contract with eGroup Holding Company, LLC in the amount of $ 302,273 to provide data protection and disaster recovery for the Sheriff ’s Office. Funding was previously budgeted and exists to cover the costs of this contract. G.S. 143-129(e) allows local governments to be exempted from the competitive bidding requirements and purchase furnishings /equipment through group purchasing programs. The current solution has reached the end of life and is obsolete. These upgrades will ensure that essential data, including citizen records, law enforcement data, and financial information, is securely backed up and recoverable, minimizing downtime during outages or cyberattacks. The platform will allow the Sheriff ’s Office to quickly recover from disasters, whether due to natural events or cybersecurity incidents like ransomware attacks, reducing the risk of data loss and ensuring business continuity.
25-0034. Approval to provide blanket authorization for the Manager’s execution of the documents required by the North Carolina Department of Transportation as part of the Triangle Wastewater Treatment Plant Utilities Administration Building II Project.
25-0035. Lease Amendment for China Wok at 3825 S Roxboro Rd. Suite 124 at the Shoppes of Hope Valley Shopping Center to extend the current lease through February 28, 2027, with a monthly base lease rate of $3,019.02, plus monthly Common Area maintenance costs estimated to be $400.00 per month for CY2025
The Board is requested to approve a lease amendment for China Wok, a tenant at 3825 S. Roxboro Road, Suite 124 at the Shoppes of Hope Valley Shopping Center to extend the lease term two (2) years, through February 29, 2027. The original term of the Lease expires on March 1, 2025. China Wok has maintained their tenancy at Shoppes of Hope Valley since 2002 and seek to remain in this location to serve their customers.
25-0036. Durham County Matching Grants Program - Approval of FY 2024-25 Grant Cycle Recipients in the Amount of $100,000
The Board is requested to approve funding requests totaling $ 100,000 for five projects for the current cycle of the Durham County Matching Grants Program. The Durham County Matching Grants Program for open space and recreation projects, now in its 34th year, provides matching funds to community groups for projects that protect open space or provide public recreational opportunities for the citizens of Durham County. The projects must be open to the public. The program is funded annually from the County ’s operating budget, which for FY 24-25 is $ 100,000. The program requires matching value from applicants, which can include a cash match and/or the value of volunteer time on the project. Over the life of the program, the Durham County Matching Grants program has supported 130 community projects with a total value of over $ 6.2 million using over $ 2.1 million in county matching funds. The 2024-25 cycle of the Matching Grants Program includes five applications, for projects that total $ 100,000. At their January 15, 2025, meeting the Durham Open Space and Trails Commission (DOST) reviewed these projects and voted to approve funding. Grant request and applicants include: $5,000 for the Durham Community Land Trust; $57,600 for Kestrel Heights Charter School; $ 29,400 for El Futuro; $ 5,000 for Merrick-Moore Community Development Corporation; $ 3,000 for the Village Commons at St. Paul’s. These projects are described in more detail in additional supplemental documents.
25-0037. Approval of Budget Ordinance Amendment No.25BCC072 Appropriating $53,240 of General Fund Balance to the County Matching Grants Program for previously approved 2023-24 FY Grant Recipient
The Board is requested to approve Budget Ordinance Amendment No .25BCC072 appropriating $ 53,240 of General Fund Balance to the Matching Grants Fund Center to support a previously approved 2023-24 FY Matching Grant recipient, El Futuro. In February 2024 the Board of County Commissions approved El Futuro ’s Matching Grant application request of $ 53,240 to support development and improvements to their public outdoor community space at the Lakewood Shopping Center at 2020 Chapel Hill Road. Grant recipients are awarded funds through the County ’s contract process through a funds reservation. Due to issues related to the county contract process and staff changes at El Futuro, the contract for this 2023-2024 grant award was not completed before the end of the County ’s fiscal year, June 30, 2024, and those funds were not encumbered. This budget request will provide funds to complete El Futuro’s contract for last year’s grant award.
25-0038. Approval of Addendum to Property Management Agreement between Durham County and TradeMark Properties, Inc. to incorporate the retail spaces at 201 E. Main Street, Durham, NC 27701 into the Property Management Agreement and increase the annual contract to a total annual amount of $36,000.
The Board is requested to approve the Addendum to the Property Management Agreement between TradeMark Properties, Inc. and Durham County to incorporate the two (2) retail spaces located at 201 E. Main Street, Durham. NC 27701. The addition of these retail spaces will increase the annual contract amount by $ 18,000 to a total annual contract amount of $36,000. In December 2023, the Board of Commissioners approved a three -year Property Management Agreement between Durham County and TradeMark Properties, Inc . for the management, maintenance, and leasing of the in -line portion of the shopping center property located at 3825 S. Roxboro Street, known as The Shoppes of Hope Valley. TradeMark has been managing this property since that time, and has performed well, providing extensive support and professional property management of the shopping center. TradeMark Properties was selected through a Request for Proposals process in April 2023. Their scope of work includes collection and accounting for all rent payments, management of the Security Deposits, move -in and move-out management, leasing and handling lease renewals and extensions . TradeMark provides monthly accounting reports to our Finance Department and maintains communication with all tenants as needed. TradeMark Properties’ base fee for service is a minimum of $ 1500 per month per location. TradeMark’s fee and costs of services and repairs to the retail spaces are deducted from the rent collected, and the net revenue is then transferred to the County. These expenses are included in the Common Area Maintenance (CAM) fees charged to the Tenants as Additional Rent. These CAM charges at Admin II include additional trash and recycling hauling service for the retail spaces, regular cleaning and maintenance of the grease trap that serves the two spaces, and additional restroom cleanings and supplies as required.
25-0054. 2025 General Reappraisal Update Presentation (60min)
The Board is requested to allow the Department of Tax Administration to provide an update on the 2025 General Reappraisal that is effective January 1, 2025. This presentation will provide the Board and public with current market statistics, important upcoming dates and general information about the reappraisal process.
25-0058. Introduction of the New Durham County Memorial Stadium Manager, Evan Kramer (5min)
The Board is requested to recognize the new Durham County Memorial Stadium Manager, Evan Kramer. Evan graduated with honors from the University of North Carolina at Chapel Hill, with degrees in Sport Administration and Management. He went on to pursue his graduate degree, and earned a Master ’s degree in Parks, Recreation, Tourism and Sport Management from NC State University. Prior to coming to Durham, Evan was the coordinator of Sport Programs at UNC, overseeing intramural and club sport activities. In November of 2022, Evan came to Durham County General Services as the Event Coordinator at the Durham County Memorial Stadium, where he worked in conjunction with the previous Stadium Manager to host over 100 events each year . He served as the lead on many successful events at the stadium, including the Central Intercollegiate Athletic Association (CIAA) Track and Field Championship, the North Carolina High School Athletic Association (NCHSAA) Lacrosse State Championships, and the National Association of Intercollegiate Athletics (NAIA) National Championship Football Game. Prior to his appointment as Stadium Manager, he served as the acting stadium manager for the past three months. Evan is a resident of Durham and is excited to continue the work of growing and developing the stadium, and ensuring it continues to be a positive asset for Durham County and surrounding areas that support local events for the community.
25-0057. Approval of Contract Amendment with Westaff Workforce Solutions for Temporary Staffing Services
The Board is requested to approve an amendment to the contract with Westaff Workforce Solutions. The amendment is to increase the contract amount from $50,000.00 to $ 113,261.00; an increase of $ 63,261.00. This will account for the need for temporary staff to assist with the data entry process and workload associated with the 2025 Revaluation. The initial approved budgeted amount for fiscal year 2024/2025 was $50,000.00. Westaff is a temporary staffing agency currently used to assist in the hiring of staff to complete the data entry project for the closing of the 2025 General Reappraisal.
25-0055. Approval to Advertise 2024 Tax Liens on Real Property
The Board is requested to authorize the Tax Administrator to provide public notice and advertise the 2024 delinquent real property tax liens. North Carolina General Statute 105-369 requires the Tax Collector to report to the governing board the total amount of unpaid taxes for the current year that are liens on real property. Tax liens may be advertised any time between March 1 and June 30. A notice alerting property owners of the pending advertisement must be mailed at least 30 days in advance of the date of the advertisement. The mailed notice states the last day to pay 2024 taxes to avoid being advertised is March 13, 2025. Between the mailed notice and the advertised notice, property owners are advised that collection efforts may be underway. North Carolina General Statute 105-369 mandates the notice to the property owner and the advertisement. The Tax Collector is required to determine the cost of the advertisement and to set a fee to cover the actual costs (§105-369(d)). The cost for advertising will be $ 7.50 per parcel to cover the costs of advertising all tax liens in the Herald Sun.
25-0066. Approval of Contract with Ultimate Staffing for Temporary Staffing Services
The Board is requested to approve a contract with Ultimate Staffing for $128,550.00. The contract is for temporary staffing for call center representatives (Tax Assistants) and Commercial Appraisers. This will account for the need for temporary staff to assist with the Commercial appraisal workload and the increase in calls associated with the 2025 Revaluation. Ultimate Staffing is a temporary staffing agency that has been in business for over 30 years. They have been contracting with various departments throughout the County since 2018.