Agenda
25-0005. Approval of Purchase of Goods and Services Contract with Batteries of NC & S.W.S. LLC in the Amount of $385,485.54 for the Sheriff’s Office FY25 Vehicle Equipment
The Board is requested to approve and authorize the County Manager to execute a purchase of goods and services contract with Batteries of NC & S .W.S. LLC in the amount of $ 385,485.54 for the Sheriff ’s Office FY 25 vehicle equipment. Funding was previously budgeted and exists to cover the costs of this contract. G.S. 143-129(e) allows local governments to be exempted from the competitive bidding requirements and purchase furnishings/equipment through group purchasing programs. This request will allow the Sheriff ’s Office to purchase emergency equipment and upfits for the FY 25 fleet. The equipment to be purchased includes, but not limited to emergency lights, sirens, computer stands and associated radio systems hardware . Vehicles will be assigned and deployed after the equipment has been purchased and installed.
25-0012. Budget Ordinance Amendment No. 25BCC070 Public Health to Recognize $15,000 from Duke University’s Division of Community Health to Conduct the 2026 Durham County Community Health Assessment Survey with Durham County Residents
The Board is requested to approve Budget Ordinance Amendment No. 25BCC070 Public Health to Recognize $ 15,000 from Duke University ’s Division of Community Health to Conduct the 2026 Durham County Community Health Assessment Survey with Durham County Residents These funds will be used by the Durham County Department of Public Health to cover costs for conducting the 2026 Durham County Community Health Assessment survey with residents. This amendment requires no additional County funds. The Board of Health has approved this amendment.
25-0017. Authorize the County Manager to Sign a Memorandum of Agreement (MOA) with the North Carolina Department of Public Safety (NCDPS) for the Durham County Youth Home
The Board is requested to approve a Memorandum of Agreement (MOA) with the North Carolina Department of Public Safety (NCDPS) and to authorize the County Manager to sign the MOA. The agreement became effective September 1, 2024. By mutual agreement, this MOA may be renewed for two (2) additional years in increments of one (1) year each renewal, provided that, for each renewal the mutual agreement is executed on or before August 15 immediately preceding the renewal period. In accordance with North Carolina General Statute 143B-820, State Subsidy to County Detention Facilities, the Section shall administer a State subsidy program to pay a county that provides juvenile detention services and meets State standards a certain per diem per juvenile. In general, this per diem should be fifty percent (50%) of the total cost of caring for a juvenile from within the county and one hundred percent (100%) of the total cost of caring for a juvenile from another county. Any county placing a juvenile in a detention facility in another county shall pay fifty percent (50%) of the total cost of caring for the juvenile to the Section. The proposed Memorandum of Agreement (MOA) seeks to maintain the current per diem rate for the Durham County Youth Home. The North Carolina Department of Public Safety (NCDPS) has established a daily per diem rate of $ 160.00 for Durham County residents who are detained at the Youth Home. In contrast, juveniles from other counties or those charged in other counties will be billed at a daily rate of $309.00 while housed at Youth Home
25-0018. Approval of Purchase of Goods and Services Contract with eGroup Holding Company, LLC in the Amount of $302,273 to provide Data Protection and Disaster Recovery for the Sheriff’s Office
The Board is requested to approve and authorize the County Manager to execute a purchase of goods and services contract with eGroup Holding Company, LLC in the amount of $ 302,273 to provide data protection and disaster recovery for the Sheriff ’s Office. Funding was previously budgeted and exists to cover the costs of this contract. G.S. 143-129(e) allows local governments to be exempted from the competitive bidding requirements and purchase furnishings /equipment through group purchasing programs. The current solution has reached the end of life and is obsolete. These upgrades will ensure that essential data, including citizen records, law enforcement data, and financial information, is securely backed up and recoverable, minimizing downtime during outages or cyberattacks. The platform will allow the Sheriff ’s Office to quickly recover from disasters, whether due to natural events or cybersecurity incidents like ransomware attacks, reducing the risk of data loss and ensuring business continuity.
25-0034. Approval to provide blanket authorization for the Manager’s execution of the documents required by the North Carolina Department of Transportation as part of the Triangle Wastewater Treatment Plant Utilities Administration Building II Project.
25-0035. Lease Amendment for China Wok at 3825 S Roxboro Rd. Suite 124 at the Shoppes of Hope Valley Shopping Center to extend the current lease through February 28, 2027, with a monthly base lease rate of $3,019.02, plus monthly Common Area maintenance costs estimated to be $400.00 per month for CY2025
The Board is requested to approve a lease amendment for China Wok, a tenant at 3825 S. Roxboro Road, Suite 124 at the Shoppes of Hope Valley Shopping Center to extend the lease term two (2) years, through February 29, 2027. The original term of the Lease expires on March 1, 2025. China Wok has maintained their tenancy at Shoppes of Hope Valley since 2002 and seek to remain in this location to serve their customers.
25-0036. Durham County Matching Grants Program - Approval of FY 2024-25 Grant Cycle Recipients in the Amount of $100,000
The Board is requested to approve funding requests totaling $ 100,000 for five projects for the current cycle of the Durham County Matching Grants Program. The Durham County Matching Grants Program for open space and recreation projects, now in its 34th year, provides matching funds to community groups for projects that protect open space or provide public recreational opportunities for the citizens of Durham County. The projects must be open to the public. The program is funded annually from the County ’s operating budget, which for FY 24-25 is $ 100,000. The program requires matching value from applicants, which can include a cash match and/or the value of volunteer time on the project. Over the life of the program, the Durham County Matching Grants program has supported 130 community projects with a total value of over $ 6.2 million using over $ 2.1 million in county matching funds. The 2024-25 cycle of the Matching Grants Program includes five applications, for projects that total $ 100,000. At their January 15, 2025, meeting the Durham Open Space and Trails Commission (DOST) reviewed these projects and voted to approve funding. Grant request and applicants include: $5,000 for the Durham Community Land Trust; $57,600 for Kestrel Heights Charter School; $ 29,400 for El Futuro; $ 5,000 for Merrick-Moore Community Development Corporation; $ 3,000 for the Village Commons at St. Paul’s. These projects are described in more detail in additional supplemental documents.
25-0037. Approval of Budget Ordinance Amendment No.25BCC072 Appropriating $53,240 of General Fund Balance to the County Matching Grants Program for previously approved 2023-24 FY Grant Recipient
The Board is requested to approve Budget Ordinance Amendment No .25BCC072 appropriating $ 53,240 of General Fund Balance to the Matching Grants Fund Center to support a previously approved 2023-24 FY Matching Grant recipient, El Futuro. In February 2024 the Board of County Commissions approved El Futuro ’s Matching Grant application request of $ 53,240 to support development and improvements to their public outdoor community space at the Lakewood Shopping Center at 2020 Chapel Hill Road. Grant recipients are awarded funds through the County ’s contract process through a funds reservation. Due to issues related to the county contract process and staff changes at El Futuro, the contract for this 2023-2024 grant award was not completed before the end of the County ’s fiscal year, June 30, 2024, and those funds were not encumbered. This budget request will provide funds to complete El Futuro’s contract for last year’s grant award.
25-0038. Approval of Addendum to Property Management Agreement between Durham County and TradeMark Properties, Inc. to incorporate the retail spaces at 201 E. Main Street, Durham, NC 27701 into the Property Management Agreement and increase the annual contract to a total annual amount of $36,000.
The Board is requested to approve the Addendum to the Property Management Agreement between TradeMark Properties, Inc. and Durham County to incorporate the two (2) retail spaces located at 201 E. Main Street, Durham. NC 27701. The addition of these retail spaces will increase the annual contract amount by $ 18,000 to a total annual contract amount of $36,000. In December 2023, the Board of Commissioners approved a three -year Property Management Agreement between Durham County and TradeMark Properties, Inc . for the management, maintenance, and leasing of the in -line portion of the shopping center property located at 3825 S. Roxboro Street, known as The Shoppes of Hope Valley. TradeMark has been managing this property since that time, and has performed well, providing extensive support and professional property management of the shopping center. TradeMark Properties was selected through a Request for Proposals process in April 2023. Their scope of work includes collection and accounting for all rent payments, management of the Security Deposits, move -in and move-out management, leasing and handling lease renewals and extensions . TradeMark provides monthly accounting reports to our Finance Department and maintains communication with all tenants as needed. TradeMark Properties’ base fee for service is a minimum of $ 1500 per month per location. TradeMark’s fee and costs of services and repairs to the retail spaces are deducted from the rent collected, and the net revenue is then transferred to the County. These expenses are included in the Common Area Maintenance (CAM) fees charged to the Tenants as Additional Rent. These CAM charges at Admin II include additional trash and recycling hauling service for the retail spaces, regular cleaning and maintenance of the grease trap that serves the two spaces, and additional restroom cleanings and supplies as required.
25-0020. Closed Session
The Board is requested to adjourn into Closed Session to consult with an attorney employed or retained by the public body in order to preserve the attorney -client privilege between the attorney and the public body, which privilege is hereby acknowledged to G.S. 143-318.11(a)(3).
25-0028. Draft FY26 Durham Annual Transit Work Program Presentation (45 min)
The Board is requested to receive a presentation on the Draft FY 26 Durham Annual Transit Work Program (“Work Program”). As part of the appropriations process for the Durham County Transit Plan, an annual Work Program is developed which includes a budget for the upcoming fiscal year . The 2023 Transit Governance Interlocal Agreement (“ILA”) determines the process by which the annual budget is developed and approved. Under the guidance of the ILA, the Work Program requires approval by the Durham Board of County Commissioners and the GoTriangle Board of Trustees. The Durham Board of County Commissioners will receive an informal presentation at the February 3 work session. After a final recommendation is made by the Staff Working Group, the Board will be requested to adopt the Final Recommended FY 26 Durham Annual Transit Work Program in April 2025.
25-0031. County Food Security Initiatives Implementation Update (45min)
The Board is requested to receive an annual update on County Food Security initiatives and the impact in Durham County and provide input on upcoming food security plans and initiatives. This annual update is focused on the County ’s commitment and efforts to target initiatives and investments in collaboration with the Durham community to improve food security for food insecure residents. Durham County ’s collaborative approach to its food security work, investments, and initiatives have strengthened internal and external capacity to make progress toward equitably and innovatively improving food security for all residents in Durham County during a period of increasing food insecurity post-COVID. The update will review current food security data for Durham County; examine Durham County ’s current food security investments, including nearly $ 3.1 million in American Rescue Plan Act (ARPA) funds; explore key County food security initiatives, including World Hunger Day, the County Food Security Network, Farm Campus, and the upcoming Food System analysis and strategic plan; and offer an opportunity to explore emerging food security initiatives, trends, and challenges.
25-0032. Durham PreK and Early Childhood Action Plan Implementation Update (45min)
The Board is requested to receive and discuss an annual update on County early childhood initiatives and the impact in Durham County. This annual update is centered on the County ’s commitment to nurturing the youngest members of our community through the collective efforts of Durham ’s Early Childhood Action Plan (ECAP). ECAP, developed through a three -year process led by the community -based Grown in Durham Steering Committee, reflects community strengths, challenges and opportunities. This update shares a significant milestone with the initial phase of implementation of this plan to support early childhood initiatives that align with the 5-to-Thrive priorities from the ECAP, including cash payments to families with young children, social emotional health of our children at home and in schools, and places where families are welcomed and connected with early childhood services through peer support. Local efforts are aligned with the updated state Early Childhood Action Plan (ECAP) and its four priority areas: Healthy Babies, Food Security, Permanent Families for Children in Foster Care, and High -Quality Early Learning. The County partners with various organizations that implement this work in our community, and the presentation will highlight implementation efforts and impact. The presentation additionally highlights the County ’s work and investment ($7.3 million in 2024-2025) in Durham PreK -through which Durham is moving towards a goal of high -quality universal pre -K for all 4-year-olds, an effort which began and continues as a collaborative model led by CCSA, now Early Years, in the fall of 2019 along with other key partners, including Durham ’s Partnership for Children (NC PreK), Durham Public Schools, and Families and Communities Rising (Head Start ). The program is now in its sixth year and uses a braided funding model to maximize the impact of public dollars via a mixed delivery system where children are served both at programs in the public schools, at Head Start, and at private childcare sites. This update is intended to provide a broader perspective on progress and barriers toward universality and elevate system -wide challenges and needs with an opportunity for discussion.
25-0042. Presentation on the Resources for Youth Success and Empowerment (RYSE) Assessment Center at the Youth Home (30min)
The Board is requested to receive the Resources for Youth Success and Empowerment (RYSE) Assessment Center presentation. This presentation will provide an update and overview of the center’s operation and processes.
25-0043. Citizen Comments (30min)
25-0044. Review of County Commissioner Directives (15min)
The Board is requested to review staff follow -up regarding previously issued directives. Board directives from previous meetings as well as staff follow -up are reviewed at monthly work sessions. Staff strive to have all directives input into the system as accurately as possible as soon as they are issued and to follow -up with the board and/or with other relevant parties in an appropriate time frame.