Agenda
25-0173. Approve the Department of Public Health (DPH) to Administratively Write-Off $996,162.75 in Uncollectible Debt from Two Electronic Health Records (EHR) Systems No Longer in Use
The Board is requested to approve the Department of Public Health (DPH) to administratively write -off $ 996,162.75 in uncollectible debt from two electronic health records (EHR) systems no longer in use. DPH previously operated two legacy EHR platforms: Patagonia for medical records (2013-2021) and Dentrix for dental records (2009-2021). Both systems have been replaced by EPIC, which now serves all medical and dental clinic operations. DPH has undertaken extensive efforts to recover these debts over the years, including mailing statements and payment notices to last known addresses, resulting in high return rates due to outdated contact information. Conducting phone outreach campaigns using available phone numbers, with most calls reaching disconnected or incorrect numbers. Sending final demand notices before initiating write -off procedures. These efforts have been largely unsuccessful due to the age of the accounts (some dating back over 15 years) and significant patient mobility, particularly among the uninsured and underinsured populations typically served by the public health department. Maintaining these obsolete systems cost DPH $ 55,810 in FY 25 alone, with expenses increasing annually. Recovery efforts have proven ineffective, yielding only $ 1,448.51 (0.02% of total debt) from the Patagonia system in 2024. The cost of continued collection efforts now exceeds potential recovery amounts. The requested write -off amount is not reflected in DPH's current budget projections as anticipated revenue, given the age and uncollectible nature of these accounts. DPH will concentrate debt recovery efforts on the current EPIC system, utilizing modern tools including MyChart patient portal, structured payment plans, and the North Carolina Debt Setoff program. The Board of Health has approved this request.
25-0323. Approval to Enter into a Contract to Purchase Paving, Striping and Concrete Repair Services from Pinam Construction, Inc. Using Capital Funds Set Aside for the Purpose of Life Cycle Replacement (4190DC074) in the Amount of $154,970.78. The Following Locations will be Repaired with this Contract: Admin 1, Animal Control Office, Animal Shelter, Fire and Rescue 82, Judicial Building Annex, and Justice Center Parking Deck.
The Board is requested to authorize the County Manager to enter into an $154,970.78 contract to purchase paving, stripping and concrete repair services from Pinam Construction, Inc. Locations to be repaired include: Admin 1, Animal Control Office, Animal Shelter, Fire and Rescue 82, Judicial Building Annex, and Justice Center Parking Deck. The approved funding to support this project uses Pay-As-You-Go capital funds allocated to support the County ’s Ongoing Parking Lot resurfacing program (4190DC074). Durham County Government ’s current paving infrastructure is over five years old and due for replacement. It has reached maximal use, and at risk of degradation due to its age. Delaying the replacement will put the current infrastructure at risk. The paved areas selected are a critical strategic infrastructure for Durham County Government. The selected vendor, Pinam Construction, Inc. has worked successfully with the City of Durham and many other NC local jurisdictions to support infrastructure improvements.
25-0328. Approval of Capital Project Amendment No.25CPA043 Transferring $1,124,528.64 of Unspent PAYGO Funding from the completed Detention Center Window Replacement Capital Project (4190DC084) to the Ongoing HVAC Replacement Capital Project (4190DC076) to Cover Unanticipated Steam Boiler Replacement Costs at the Detention Center
The Board is requested to approve Capital Project Amendment No .25CPA043 transferring $ 1,124,528.64 of unspent PAYGO funds from the completed Detention Center Window Replacement Project (4190DC084) to the Ongoing HVAC Replacement Capital Project (4190DC0767) to cover the unanticipated steam boiler replacement costs.
25-0338. Approval to Enter into a Contract with BFPE International in the amount of $677,361.34 for Phase 3 of the county Lenel S2 Security Upgrade. The County security upgrade will include improvements and security upgrade to the Human Service Building, Main Library, East Library and Southwest Library.
The Board is requested to approve and authorize the County Manager to execute a service contract with BFPE International in the amount of $ 677,361.34 utilizing available CIP funding. The contract will allow for the security enhancements and upgrades needed at the Human Service Building, Main Library, East Regional Library, and Southwest Regional Library.
25-0339. Appoint Voting Delegate - 2025 National Association of Counties (NACo) Annual Conference
The Board is requested to appoint Vice Chair Dr. Mike Lee as the voting delegate and Commissioner Michelle Burton as the voting alternate for the 2025 NACo Annual Conference in Philadelphia, Pennsylvania on July 11-14, 2025.
25-0342. Approval of Interlocal Agreement with the City of Durham to Support Project BUILD in the amount of $108,208
The Board is requested to review and approve the Durham City -County interlocal agreement to continue support of the expanded gang reduction strategy with Project BUILD. Durham’s Gang Reduction Strategy (GRS) developed as a response to recommendations from the Comprehensive Gang Assessment that was commissioned by the City and County and completed in November 2007. The Gang Assessment highlighted the need for a coordinated approach that includes prevention, intervention, and suppression strategies to reduce criminal activity committed by gang members in Durham. The interlocal agreement supports (1) full-time Outreach Worker, (1/3) full-time Bilingual Outreach Worker, and program costs not to exceed $108,208.
25-0344. Adoption of a Revised Resolution to Convey Controlled Access Right-of-Way and Utility Easements to the North Carolina Department of Transportation at US 15-501 (Durham Chapel Hill Blvd) and SR 116 (Garrett Road).
The Board is requested to adopt a revised Resolution to convey easements for County-owned property required by the project at US 15-501 (Durham Chapel Hill Blvd) and SR 116 (Garrett Road ), converting the at -grade intersection to an interchange. The easements would be conveyed to the North Carolina Department of Transportation (NC DOT). The Board approved the Easement conveyances on September 9, 2024 (24-0546). The Board then adopted a Resolution to convey the easements at the regular session meeting on March 24, 2025. The Resolution document had an error in it, and this revised Resolution corrects that error. · Parcel 001- REID 140103 located at 4716 Durham-Chapel Hill Blvd. NCDOT to acquire a Permanent Utility Easement on this .92 acre parcel. Compensation to DCO will be $1,375. · Parcel 025- REID 140118 located at 4715 Durham-Chapel Hill Blvd. No land or easements to be acquired by NCDOT. The purpose of this easement is for Control of Access only. Compensation $0. · Parcel 026- REID 140106 located at 4702 Durham-Chapel Hill Blvd. NCDOT to acquire a Permanent Utility Easement and a drainage utility easement. Compensation to DCO will be $1,000.
25-0350. Approve Budget Ordinance Amendment No.25BCC095 Appropriating $40,000 of General Fund Fund Balance to the Engineering Fund Center for the Stagville Memorial Project, as well as Authorize an Amendment to the Memorandum of Understanding with the Stagville Memorial Committee Increasing the County’s Commitment to the Project to an Amount Not-to-Exceed $277,000.
The Board is requested to approve Budget Ordinance Amendment No .25BCC095 appropriating $ 40,000 of General Fund Fund Balance to the Engineering Department for the Stagville Memorial Project, as well as authorize an amendment to the Memorandum of Understanding (MOU) with the Stagville Memorial Committee to extend the date of the agreement until December 31, 2027, and increase the County ’s Commitment to the project for a total support not -to-exceed amount of $ 277,000. (See Attachment 1, Pages 1-4). Recent developments included securing a location for the artwork at 501 W. Main Street, directly across from the Museum of Durham History. This site will be the plaza of the upcoming Durham Rail Trail. Following this determination, the Stagville Memorial Committee entered an MOU with City of Durham for project funding . However, while the city ’s financial contribution matches the County ’s, the allocation of funds differs significantly from the county -approved budget. Most notably, the revised budget includes a roughly 66% reduction in staff support, which presents a major challenge for managing this complex, multi -year effort. To that end, an additional $ 40,000 from Durham County is requested to ensure adequate staffing and administrative support through project completion. Background On November 13, 2023, the Board suspended the rules and voted to authorize the County Manager to execute the Memorandum of Understanding (MOU) with the Stagville Memorial Committee outlining the County ’s Commitment to the Project in the amount of $237,000. The Stagville Memorial Project is a group of Durham residents organized to establish a memorial in downtown Durham in honor of those formerly enslaved at Stagville Plantation. Through this establishment, we hope to: 1.) Expand who gets included in the story of Durham ’s unique beginnings 2.) Bring more awareness to Stagville Historic Site to newcomers of Durham 3.) Bring Stagville ’s vast group of descendants together under a common purpose, and 4.) Help the larger community ponder the ongoing legacies of slavery, and how they show up in the present day. The Stagville Historic Site is approximately 9 miles north of Downtown Durham. In June 2021, the Stagville Memorial Committee gave a presentation to the BOCC which endorsed the request to the County to fund $ 237,000 in support of the project . The attached MOU outlines commitments and establishing parameters for reimbursement of the funding. This amendment to the Memorandum of Understanding extends the date of completion of the project and increases the County ’s funding support by the $ 40,000 to a not-to-exceed amount of $277,000.00.
25-0352. Approval to enter into a Contract with Velasquez Digital Media Communications, LLC in the amount of $166,596 for Broadcasting Commissioners meetings and video projects
The Board is requested to authorize the County Manager to approve a contract with Velasquez Digital Media Communications, LLC, in an amount not to exceed $166,596. The contract will be funded with FY 2025-26 operating funds. Velasquez Digital Media provides broadcasts of all regular County Commissioners’ meetings, the monthly work sessions, along with any other special video projects that are requested to assist Durham County’s overall communications to the public. The team also creates relevant monthly announcements from information provided by staff, in a format designed to air on our various building lobby screens and Durham TV 8. Velasquez Digital Media Communications LLC has provided reliable and innovative broadcast services to Durham County Government and films and edits the County’s regular and special TV shows.
25-0353. Authorize the County Manager to Enter into a Contract with Cook’s Correctional Equipment Co in the Amount of $402,451.77, for the Replacement of Kitchen Equipment at the Durham County Detention Center
The Board is requested to authorize the County Manager to enter into a contract with Cook’s Correctional Equipment Co. in the amount of $ 402,451.77, for the replacement of kitchen equipment at the Durham County Detention Center. The Board approved the New Ongoing Durham County Equipment Replacement Capital Project on April 28, to assist in covering the cost of these replacements. Cook’s proposal is covered under a cooperative purchasing agreement by Sourcewell, Contract- 063022-COK, from RFP # 063022, that went out for public solicitation and is in effect until August 3, 2026. G.S. 143-129(e) allows local governments to be exempted from the competitive bidding requirements and purchase furnishings/equipment through group purchasing programs. The current kitchen equipment is either inoperative or requires multiple service calls for repairs. This lack of equipment hinders the inmates’ food service operations for the Detention Center. The food service contractor, Aramark, has to prepare and /or cook meals at other locations and transport food into our detention center to feed the inmates. If this option is not available, then the inmates are served sandwiches. This is not only inefficient but also requires the Sheriff ’s Office additional costs to their food vendor contract. The following is the list of equipment that is to be replaced: ( 2) convection ovens, (2) tilt skillets, rotating baker oven, open burner range, griddle, food mixer, sink disposal, (2) steam kettles, convection steamer, (4) heating cabinets, (2) refrigerators, food cutter, food slicer.
25-0354. Approval to enter into a Service Contract with Psychiatric Services and Consultation in the amount of $161,757 for Mental Health Services in the Durham County Detention Facility
The Board is requested to authorize the County Manager to enter into a service contract in the amount of $ 161,757 with Psychiatric Services and Consultation to provide psychiatric services to individuals in the Durham County Detention Facility . The Justice Services Department has a team of licensed clinicians that provide mental health services in the detention facility. This team does not include a licensed psychiatrist. This contract supports the services provided by a licensed psychiatrist to support the team and provide a higher level of service. As the facility ’s Mental Health Director, per the Jail Medical Plan, the psychiatrist holds the ultimate responsibility for making clinical decisions concerning the care of mental health clients. The funding for this contract has been included in the Justice Services Department ’s FY 2025-26 budget pending board approval.
25-0358. Approval to enter into a service contract with Buddi US, LLC in the amount of $170,000 to provide Electronic Monitoring services for individuals assigned to Durham County PreTrial Services in FY 25-26
The Board is requested to authorize the County Manager to enter into a service contract with Buddi US, LLC in the amount of $ 170,000 to provide Electronic Monitoring services for individuals assigned to Durham County Pretrial Services in Fiscal Year 2025-26. Funding for this contract is included in the approved Justice Services Department FY 25-26 budget. Durham County Government established a Pretrial Services Program in 2006. The overall goal of Durham County ’s Pretrial Services is to create a systematic approach for recommending release and community supervision for defendants who do not pose a risk to the community as they await trial. The program strives to provide complete and accurate information to judges, improve the release and detention decision, actively supervise defendants released pre-trial, ensure that agency -mandated conditions and court -ordered requirements are satisfied, and to maintain the integrity of the judicial process while promoting public safety. One essential component of the program is an electronic monitoring module for court identified criminal defendants who are on release from the Durham County Detention Facility as an alternative to detention. Offenders are assigned to electronic monitoring by a judge or by delegated authority of a magistrate or clerk of court and may also be required to attend programs in the community. The utilization of electronic monitoring devices has steadily increased over the past two years. In FY 24, the lowest number of units in use was 75 units and the highest was 96 units, with an eleven -month average use of 87 devices. The proposed contract would be for up to 80 units.
25-0360. Approval to enter into a service contract with Alliance Health in the amount of $494,000.00 to support the creation of a Forensic Community Support Team Plus (FCST+) to enhance existing community-based services for individuals with serious mental illnesses in Durham
The Board is requested to authorize the County Manager to enter into a service contract with Alliance Health in the amount of $ 494,000.00 to support the creation of a Forensic Community Support Team Plus (FCST+) to enhance existing community-based services for individuals with serious mental illnesses. The Board of County Commissioners approved this request in FY 23 however, the funding was not expended and had to be rolled forward in two budget years. The Justice Services Department and Alliance Health have been working collaboratively to establish the framework to create this enhanced service and are ready to move forward in FY 25-26.
25-0361. Approval to enter into a service contract with Recovery Innovations, Inc. in the amount of $51,000 to provide after hours and virtual services for individuals with mental health concerns housed in the Durham County Detention Center
The Board is requested to authorize the County Manager to enter into a service contract with Recovery Innovations, Inc. in the amount of $ 51,000 to provide after hours and virtual services for individuals with mental health concerns housed in the Durham County Detention Center. The Justice Services Department has been tasked with coordinating behavioral health and psychiatric services at the Durham County Detention Center (DCDC). The Jail Mental Health (JMH) Team works with the Mental Health Director, per the Jail Medical Plan, making clinical decisions concerning the care of mental health clients and ensure individuals with mental illness who are detained at the detention center have access to psychiatric services. Under this contract, the vendor provides telehealth clinical coverage for the detention center addressing behavioral health concerns for individuals during times when JMH personnel is not at the detention facility. Services include evaluation and assessment, crisis intervention, and communication with JMH Supervisor or designee. This contract is for FY 2025-26, and funding is included in the approved budget for the Justice Services Department.
25-0362. Approval of Amended Interlocal Agreement between Durham County and Orange County Related to Durham County administering the billing and collection of the Solid Waste Program Fee for property located within the Town of Chapel Hill but lying within the limits of Durham County
The Board is requested to approve edits to the Interlocal Agreement (ILA) between the County of Durham and the County of Orange County related to Durham County administering the billing and collection of the Solid Waste Program Fee for property located within the Town of Chapel Hill but lying within the limits of Durham County. Discussions have taken place between Durham County, Orange County, and the Town of Chapel Hill regarding how all entities can support the collection process . Orange County and Durham County are public bodies, political and corporate, under the laws of the State of North Carolina and are vested pursuant to Article 20 of North Carolina General Statutes with the power and authority to enter this Interlocal Agreement. This agreement was previously approved during the May 12, 2025, Board of County Commissioners Regular Session meeting. This amendment is needed to remove the previous inclusion of the Town of Chapel Hill from the agreement, subchapter 9. NOTICE section, as well as the signed Certification. The interlocal agreement is between Durham County and Orange County for the Town of Chapel Hill.
25-0368. Board and Commission Appointments (10min)
25-0355. Closed Session
The Board is requested to adjourn to Closed Session for the following: · To establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract; pursuant to G .S. 143-318.11(a)(5). · To consult with an attorney employed or retained by the public body in order to preserve the attorney -client privilege between the attorney and the public body, which privilege is hereby acknowledged to G.S. 143-318.11(a)(3)
25-0347. Authorize the County Manager to Execute an Amendment to the Durham County and City of Durham Interlocal Agreement Regarding Homeless Services and the Homeless Services Advisory Committee
The Board is requested to approve the amendment to the interlocal agreement between the Durham County and the City of Durham regarding Homeless Services and the Homeless Services Advisory Committee (HSAC) and authorize the County Manager to execute the amendment to this interlocal agreement. In 2012, the Durham County and the City of Durham entered into an interlocal agreement to establish a joint City and County Durham Continue of Care and a Homeless Services Advisory Committee to support coordination, planning, performance management and accounting for federally funded homeless services and initiatives. The ILA named the City of Durham ’s Community Development Department as the Lead Agency that would support HSAC. The amended ILA language will bring the new organization of homeless services in the City of Durham into alignment with the ILA. To align with current City contracting practice, the amendment also proposes deleting several sections regarding third -party beneficiaries and divisibility of the parties’ obligations. On April 17, 2025, The City of Durham ’s City Manager Bo Ferguson announced his plan to reorganize some aspects of city government to best align the city ’s efforts and resources to address Durham ’s opportunities and challenges. He received input and guidance from City Council, staff, community groups and residents about what was working and how the city could work better. One issue raised by many partners and community leaders involved is the rise of unsheltered persons in Durham. In hopes to best position the city to address this issue, the City Manager has decided that the City staff that serve as the Lead Agency for the CoC and provide leadership over Durham’s Homeless System will transition from the Community Development Department to the Community Safety Department on July 1, 2025. With the new mandate, the Community Safety Department is establishing and growing a division focused on stabilizing neighbors in crisis and helping them reach successful outcomes, and the Homeless Services team will be a key component of this new division. Given this new organization, executing the proposed amendment will ensure that the interlocal agreement aligns with the City of Durham ’s new organization of homeless services. Additionally, the amendment will align with the City of Durham ’s contracting practices by deleting several sections regarding third -party beneficiaries and divisibility of the parties’ obligations.
25-0351. Request to authorize the County Manager to enter into an updated contract with Cigna Healthcare (Cigna).
25-0363. Approval of Property Tax Releases and Refunds for May 2025
The Board is requested to approve the Releases & Refunds for May 2025, which includes adjustments to the current year ’s levy as well as prior years’ levies. Due to property valuation adjustments for over assessments, listing discrepancies, duplicate listings, and clerical errors, etc. the attached reports detail monthly releases and refunds for May 2025. This month ’s report includes releases and refunds for tax year 2024 totaling $ 258,723.31. Prior tax years’ (2015-2023) releases and refunds are in the amount of $ 14,533.00. May 2025, releases and refunds total $ 273,256.31.
25-0371. Approval of Service Contract with Animal Protection Society of Durham, Inc in the Amount of $1,222,097.
The Board is requested to approve the FY 2025-26 service contract with the Animal Protection Society of Durham, Inc. ( APS) for the operation of the Durham County Animal Shelter, in the amount of $ 1,222,097 and authorize the County Manager to execute the contract. This contract includes services such as: ( i) caring for, at the shelter, all dogs, cats and other animals impounded by Animal Control and /or delivered to it by members of the general public; (ii) providing necessary veterinary care for animals impounded, housed, or surrendered to the shelter; (iii) maintaining accurate records and providing monthly reports of all animals impounded; (iv) the disposition of all animals; and (v) the amounts collected for boarding, redemption fees, and civil penalties by APS. Funding for the contract is included in the FY 2025-26 budget.
25-0349. Authorize the County Manager to Execute an Amendment to the Durham County and City of Durham Interlocal Agreement Regarding City-County Strategic Youth Initiatives
The Board is requested to approve the amendment to the interlocal agreement between Durham County and the City of Durham regarding City -County strategic youth initiatives and authorize the County Manager to execute the amendment to this interlocal agreement. In 2022, the City of Durham and Durham County renewed the Durham City -County Interlocal Agreement (ILA) for City -County Strategic Youth Initiatives until June 30, 2032. The ILA is housed within the Durham Office on Youth (OOY), which is currently a division of the City Manager ’s Office. Both the ILA and the OOY are managed by the City-County Youth Initiatives Manager. As part of the City of Durham reorganization, the Office on Youth will be moving out of the City Manager ’s Office and into the new Engagement Department as of July 1, 2025. The Interlocal Agreement (ILA) for City -County Strategic Youth Initiatives will continue to be administered by the Office on Youth following the reorganization, and the ILA has been amended slightly to reflect the upcoming changes in organizational structure. The ILA has been amended slightly to reflect the changes in organizational alignment . The notable amendments are in “Section 1. Youth Initiatives Manager Position .” The amendments concern the departmental location of the position and hiring decisions . Language was added to allow for final hiring decisions to be made by designees of both City and County Managers, versus only Managers. Given this new organization, executing the proposed amendment will ensure that the interlocal agreement aligns with the City of Durham’s new organization of strategic youth initiatives.
25-0373. Resolution in Opposition to Proposed Legislation Reducing Local Government Authority to Adopt and Enforce Development Regulations
The Board is requested to adopt the proposed resolution stating its opposition to proposed legislation limiting their authority to effectively manage development. Several bills have been introduced to strip local governments of the authority to adopt and enforce local ordinances regulating zoning and land use to effectively manage growth, ensure compatible uses and protect the health and safety of residents. The most comprehensive of these bills is House Bill 765, which has been heavily opposed; however, many of its provisions are present in other bills, and just recently many of its more troublesome provisions were added on to existing Senate Bill 205. All of these bills were prepared and introduced without prior engagement with local governments and seek to undo the work recently completed to revise and establish a comprehensive set of planning laws which are contained in Chapter 160D of the North Carolina General Statutes
25-0372. Presentation of the Fiscal Year (FY) 2024 Annual Financial Audit and Annual Comprehensive Financial Report (ACFR) and the FY 2024 Annual Single Audit and Compliance Report (30 min)
The Board is requested to receive a review of the FY 2024 annual financial audit and ACFR and the FY 2024 single audit and Compliance Report. The review will be presented by Scott Anderson, Managing Partner for Cherry Bekaert LLP, Durham County’s external auditors for the annual financial audit and single audit. A copy of the FY 2024 ACFR and the FY 2024 Compliance Report has been provided to the Commissioners prior to the discussion.
25-0335. Approval of Capital Project Amendment No.25CPA045 Appropriating $3,591,037.18 of PAYGO Funding to the Shoppes of Hope Valley Roofing and HVAC Capital Project (4730DC156), as well as Execution of the Construction Manager @ Risk GMP#4 Contract for the BOE Shoppes of Hope Valley Re-roofing and HVAC improvements Project in the amount of $3,591,037.18 totaling a not to exceed amount of $29,662,622.37.
The Board is requested to approve Capital Project Amendment No .25CPA045, appropriating $ 3,591,037.18 of Pay -As-You-Go (PAYGO) funding to the Shoppes of Hope Valley Roofing and HVAC Capital Project (4730DC156) for Shoppes of Hope Valley re -roofing and HVAC improvements. The multi -phased work on this property is being completed in two projects for the County that are related but being tracked separately: Elections S. Roxboro Renovation Project (4730DC155) and Shoppes of Hope Valley Roofing and HVAC (4730DC156). The amendment also requests authorization for the County Manager to enter into a contract or change order with Samet /WC Construction Joint Venture (SWC) for the BOE Shoppes of Hope Valley re -roofing and HVAC improvements project located at 3825 S. Roxboro Street, Durham NC, for GMP# 4 in the amount of $ 3,591,037.18 (Bid Packages plus allowances ), execute any other related contracts including change orders if necessary not to exceed the available budget of $ 29,662,622.37 for GMP#4 Phase 2 of the project. (See Attachment 1, Pages 1-15). Project Current Budget Increase/ Decrease Revised Budget Shoppes of Hope Valley Roofing and HVAC (47302635DC156) $400,000 $3,591,037.18 $3,991,037.18 On July 10, 2023, the BOCC awarded the Construction Manager at Risk (C, M @R) Pre-construction Services contract to Samet/ WC Construction Joint Venture . The Pre -Construction Services phase of the project was the first step in the Construction Manager at Risk process in which the contracting team provided cost estimating, constructability reviews, schedule development and value analysis of the project design. For an efficient scheduling process the project has been broken down into (4) packages which are Package A which consists of items which were immediate and long lead time ((Electrical - 1) Generator/ATS and 2) Switchboards, Mechanical - VRF / ERV units, Structural / Misc. Steel Package; Generator /ATS). GMP#1 , Package A was approved by the BOCC on October 9, 2023. On November 13, 2023 Package B GMP# 2 was approved by BOCC for the interior completion of the former Kroger box renovation. Package B consists of the remaining packages for the BOE Renovation project thus GMP# 2. Package 1B GMP # 3 includes (Exterior site work, landscaping, exterior lighting and fencing, etc.). This mode of bidding allows for the timely completion of construction activities and the opening of the facility, currently scheduled for August 2024. GMP # 4 for the roofing and HVAC rooftop unit replacement for the balance of the shopping center was bid on June 3, 2025. Following the pre -qualification of subcontractors for Phase 2, bids were received, publicly opened and read by SWC on June 3, 2025. One (1) package did not receive the statutory requirement of (3) bids necessary to open it, thus a second bid opening was scheduled for the remaining package. That package was publicly opened and read by (SWC on June 12, 2025. The Bids for the various packages for Phase 2, are incorporated into “Guaranteed Maximum Price # 4” (GMP4) proposal submitted for the renovation project. In review of the MWBE Compliance for CM@R BOE Shoppes of Hope Valley re-roofing and HVAC improvements. GMP # 4, Samet with WC Construction will be utilizing 14.8 MWBE (See Attachment 1, page 1). The contractor is also pursuing additional MWBE participation if the opportunity is available. GMP#1 totaled $ 1,688,650.08 plus the owner ’s contingency amount of $ 47,365.05 totaling $ 1,736,015.13 and GMP# 2 $18,763,101.51 (Bid Package B - base bid plus alternates and allowances) and approve the owners construction contingency at (5%) in the amount of $ 785,775.60, to execute any other related contracts including change orders if necessary, not to exceed the available budget of $ 19,548,877.06. for a combined construction cost of $ 21,284,892.19. GMP#3 $4,598,777 (Bid Package 1B - base bid plus alternates and allowances) and approve the owners construction contingency at (5%) in the amount of $ 184,573.00, to execute any other related contracts including change orders if necessary, not to exceed the available budget of $ 4,598,777.00 for a combined construction cost of $ 26,071,585.19. GMP#4 $3,214,947.05 (Bid Packages plus allowances ), execute any other related contracts including change orders if necessary not to exceed the available budget of $29,662,622.37.
25-0365. Approval of Capital Project Amendment No.25CPA044 & Budget Ordinance Amendment No.25BCC096 Reducing Several Capital Project Budgets to $0 and Transferring the $508,543.74 to the Debt Service Fund; as well as Reducing Two Sewer Utility Fund Capital Project Budgets to $0 and Transferring the $219,996.71 to the Sewer Utility Fund
The Board is requested to approve Capital Project Amendment No .25CPA044 & Budget Ordinance Amendment No .25BCC096 reducing several capital project budgets to $ 0 and transferring the remaining availability ($508,543.74) to the Debt Service Fund, as well as reducing two Sewer Utility Enterprise Fund Capital Project Budgets to $ 0 and transferring the remaining availability ($219,996.71) to the Sewer Utility Fund. The following list of projects have recently been completed and are ready to have their remaining balance reduced to $ 0. The remaining funds will be transferred via the Budget Amendment to Debt Service Fund for annual debt service support or future capital expense: Project Name and Number Current Budget Increase / Decrease Updated Budget 47302635DC146 Public Safety And Service Complex $169,000.00 $ (107,156.34) $61,843.66 47302635DC152 Administration Building II Upgrade $678,709.33 $ (2,125.14) $676,584.19 44103100DC132 Ems Station #1 Renovations $4,986,684.25 $ (399,262.26) $4,587,421.99 TOTAL $5,834,393.58 $ (508,543.74) $5,325,849.84 The following projects are complete and ready to have their remaining balances reduced to $ 0. The funds will be transferred via Budget Amendment to the Sewer Utility Fund for future use: Project Name and Number Current Budget Increase / Decrease Updated Budget 71006011SE060 TWWTP Access Control And Video Management $590,436.00 $ (55,696.70) $534,739.30 71006011SE058 HUB RTP Sanitary Sewer Line and Reclaimed $7,770,406.00 $ (164,300.00) $7,606,106.00 TOTAL $8,360,842.00 $ (219,996.70) $8,140,845.30
25-0370. Approve the Fiscal Year 2025 Audit Contract with Mauldin & Jenkins ($165,000)
The Board is requested to approve the attached audit contract for the fiscal year 2025 financial and single audit with the audit firm, Mauldin & Jenkins, CPAs and Advisors. The contract totals $165,000. The annual financial and single audit is required by state statute, GS 159-34(a). The attached contract is the standard contract required by the Local Government Commission of the State Treasurer’s Office for governmental units, LGC-205.
25-0359. Approval to enter into a service contract with Just A Clean House, Inc in the amount of $124,674.70 to operate a six-bed transitional living facility for individuals receiving services from the Durham County Justice Services Department in FY 25-26
The Board is requested to authorize the County Manager to enter into a service contract with Just A Clean House, Inc in the amount of $ 124,674.70 to operate a six-bed transitional living facility for individuals receiving services from the Durham County Justice Services Department in FY 25-26. The overall goal of Durham County’s Transitional Living Facility is to create a safe and structured housing environment for clients assigned to programming at the Justice Services Department . Many of the individuals entering the facility return to Durham after significant periods of incarceration. JSD strives to assist clients in the development of self -sufficiency through short-term housing assistance and wrap around supports.