Agenda
25-0228. Proclamation - Jewish American Heritage Month (5min)
25-0198. Approval of Budget Ordinance Amendment No 25BCC087 Tax Administration to Appropriate $277,500 of General Fund fund balance for Increased Costs Related to Revaluation
The Board is requested to approve Approval of Budget Ordinance Amendment No 25BCC087 Tax Administration to Appropriate $ 277,500 of General Fund fund balance for Increased Costs Related to Revaluation. Funds initially approved for Tax Administration’s General Budget were utilized to initiate the contracts needed with vendors to assist with the 2025 General Reappraisal due to the lack of available funds in the Revaluation Budget. Some of the annual recurring contracts that were budgeted in the Revaluation Budget were also funded by the General Budget due to the lack of availability.
25-0226. Approval of the contract with Boiler Masters, Inc. in the amount of $226,000.00 to replace the air-cooled chillers at the East and North Regional Libraries, and the authority to execute change orders/amendments to the contract as long as funds are available in the CIP fund.
The Board is requested to authorize the County Manager to enter into a contract in the amount of $ 226,000.00 with Boiler Masters, Inc. utilizing Capital Improvement Funds (CIP) allocated for this project. The contract will allow for the replacement of two air -cooled chillers one each, at the East and North regional Libraries. The chillers are original to the facility and have passed their useful life span. Due to the age of the equipment maintenance issues have increased, and failures have risen, with an increase in costs to maintain the units in working order. New units will be operationally more efficient and maintenance costs will decrease.
25-0229. Proclamation - Asian American-Pacific Islander Heritage Month (5min)
25-0238. Approval of amendment with HDR Engineering Inc of the Carolinas to provide design, bidding, and construction contract administration for the installation of a whole site generator at the Northern Durham Convenience Center in the amount of $6,000 for a total contract not-to-exceed amount of $666,832.
The Board is requested to authorize the County Manager to approve the amendment with HDR Engineering Inc of the Carolinas to provide design, bidding, and construction contract administration for the installation of a whole site generator at the new Northern Durham Convenience Center in the amount of $ 6000 for a total contract not-to-exceed amount of $666,832. The original site design included accommodation for a portable backup generator to provide power to maintain operations of key functions of the administrative building, but not to operate the site for waste disposal. The County seeks to install a whole site generator which would allow the facility to maintain full site operations for citizens during periods of power loss. This amendment will allow HDR to complete the contract administration phase of the project. Existing funds for this amendment are available in Capital Improvement Project #4190 DCO79.
25-0247. Approve a contract with Wilson and Cofield Electric Service, Inc to procure and install a whole site diesel generator at the Northern Durham Convenience Site for an amount not to exceed $395,413.64.
The Board is requested to authorize the County Manager to execute a contract with Wilson and Cofield Electric Service, Inc to procure and install a whole -site diesel generator at the Northern Durham Convenience Site for an amount not to exceed $395,413.64. With the increasing frequency of extreme weather events, Durham County identified the need for a permanent, whole -site generator to ensure uninterrupted service at the facility during outages. The proposed work includes backup power for site -wide functions, including the compactor areas, lighting, water system, and operational buildings. HDR developed design documents, assisted with bidding, and will provide construction administration for the implementation of this work. Wilson and Cofield Electric Service, Inc have committed to 5.1% MBWE participation.
25-0264. To authorize the County Manager to approve a contract with Brady Trane Services, Inc in the amount of $53,292.42 for the replacement of three compressors that are a part of the HVAC system for the Durham Center for Senior Life Facility
The Board is requested to authorize the County Manager to approve a contract with Brady Trane Services, Inc. in the amount of $ 53,292.42 for the replacement of three compressors that are a part of the HVAC system for the Durham Center for Senior Life Facility. Funding is available in the current General Services operating budget. Currently the system trips out multiple times a day due to a bad compressor and in turn is affecting the other two compressors due to contamination within the refrigerant . Other vendors have been non -responsive to requests for competitive quotes. Due to the timing of this issue and rising ambient temperatures, this issue has been elevated for the concern of conditioned space for the County ’s senior citizens to participate in their daily activities and be serviced by the Senior PharmAssist Center.
25-0266. Approval of Contract with Dana Safety Supply, Inc, in the Amount of $125,775 to Purchase Protective Vests for Durham County Sheriff’s Office Detention Officers
The Board is requested to approve a contract with Dana Safety Supply, Inc. in the amount of $ 125,775 to purchase protective vests for the Durham County Sheriff ’s Office. This emergency protective equipment will be provided to detention officers at the Durham County Sheriff’s Office, a level of protection currently not in place. Detention officers are locating and seizing 20 homemade weapons per month, on average. Protective vests for detention officers will differ from the typical ballistic-rated vests worn by law enforcement and are designed to be stab-resistant. These vests will increase confidence and officer safety during these encounters. This request was initially submitted during the FY24-25 Budget Process and once again in the FY25-26 Budget Process. After further review, the 2024 SCAAP Grant was identified as an alternative funding source to purchase (180) protective vests. This number of vests will cover the current workforce, including replacements. The SCAAP Grant was previously recognized by the Board and currently existing within the Sheriff’s Office budget (25-0072). Dana Safety Supply, Inc. is on State Contract and doesn’t require a formal bid process. North Carolina General Statute 143-129(e) (9) allows local governments to be exempted from competitive bidding requirements in lieu of purchasing furnishings/equipment through NC State Contract."
25-0273. Proclamation - National Foster Care Month (5min)
The Board is requested to issue a proclamation recognizing May as Foster Care Month and assist in spreading the word about the needs of children and young adults in and leaving foster care. This year ’s theme - “Centered on Family, Strengthened by Connections” will honor the importance of family connections and authentic family engagement in decision making. Listening to families and supporting the relationships they value most can enhance trust and improve the well-being of children and families.
25-0274. Approval of Contract Renewal with Tritech Software Systems, a CentralSquare Technologies Company (CentralSquare Technology) in the Amount of $206,612 for Computer-Aided Dispatch and Report Management Systems for the Sheriff’s Office
The Board is requested to approve and authorize the County Manager to execute a contract renewal with TriTech Software Systems, a CentralSquare Technologies company, in the amount of $ 206,612. The Board is also requested to authorize the County Manager to execute any subsequent extensions, change orders or amendments associated to this contract to continue services as required so long as funding is available within the Sheriff ’s Office budget. This contract provides 24/7 software support and maintenance for the Sheriff ’s Office Computer -Aided Dispatch (CAD) and Report Management Systems (RMS). Funding for this contract currently exists in the Sheriff’s Office Operating Budget. Tritech will provide software support and maintenance on a 24 x 7 basis for Inform Web RMS, Inform CAD, Inform Mobile, JAIL 4, and RMS evidence bar code scanners. The support and maintenance also include support and maintenance for the following interfaces: MorphoTrak LiveScan devices, RMS warrants interface, Renovo interface, JAIL NorthPointe JICS interface, and ERMA interface. Support tickets can also be entered via the assigned customer portal. The Sheriff ’s Office is notified of software patches and update releases via email, CentralSquare newsletter and/or assigned customer portal. The CAD system will implement workflow queues to streamline dispatch operations. Inform Mobile will give field personnel secure, real-time access to CAD, RMS, and relevant databases, improving both safety and efficiency during on-scene decision-making.
25-0282. Award Contract for Administration of Durham PreK (RFP No. 25-039) to Early Years
The Board is requested to authorize the County Manager to enter into a service contract with Early Years in the amount of $ 7,373,029, (RFP No. 25-039) and any related contract amendments, to administer the Durham PreK (DPK) program. Based on RFP 25-039 the service contract will run from July 1, 2025 to June 30, 2030. The annual amount payable under this contract is contingent upon the approval of the County budget by the Board of County Commissioners during its annual budget process. Durham PreK is a major Durham County investment in supporting healthy child development and early education for young children in Durham. The work to study and establish a universal pre -k initiative in Durham began in 2015 with joint Board of County Commissioners, City Council, and Board of Education resolution in support of a planning process toward universal, high -quality pre -k. Ever since, Durham County has contributed increasing amounts of funding to community partners to bring that goal to life. Durham County ’s investment in pre -k began with a decision to provide sales tax funds to support Durham Public Schools Pre -K. The County ’s investment in universal Pre-K began in FY 2018 with funding for the Whitted School and a pre -k supply and demand study to inform additional investment and expansion. Beginning in FY 2019, a contract was established with Early Years (formerly Child Care Services Association - CCSA) and multiple subcontracted partners to administer the expansion of Durham Pre -K. From that time, Durham County funding has increased almost every year, growing Durham ’s locally supported Pre -K seats from close to zero to 1440 in FY 2025. Based on Early Years response to Durham County RFP No. 25-039, the organization was determined to be qualified to continue to administer the program . The Early Years Team current performance and proposal clearly demonstrates the needed expertise to continue the effective operation of the Durham Pre -K system and to grow the program in accordance with the County's strategic priorities. Durham County issued a Request for Proposals (RFP No. 25-039) on March 9, 2025, RFP No. 25-039 was advertised in local newspapers and on the Durham County website. One proposal was received on March 27, 2025. The proposal bid tabulation and evaluation summary are attached.
25-0297. Approval of Property Tax Releases and Refunds for April 2025
The Board is requested to approve the Releases & Refunds for April 2025, which includes adjustments to the current year ’s levy as well as prior years’ levies. Due to property valuation adjustments for over assessments, listing discrepancies, duplicate listings, and clerical errors, etc. the attached reports detail monthly releases and refunds for April 2025. This month ’s report includes releases and refunds for tax year 2024 totaling $ 180,083.97. Prior tax years’ (2015-2023) releases and refunds are in the amount of $ 35,436.48. April 2025, releases and refunds total $ 215,520.45.
25-0287. Public Hearing on the FY 2025-26 County Manager’s Recommended Budget (60min)
The Board is requested to conduct a public hearing to receive citizen input on the FY 2025-26 County Manager ’s Recommended Budget. To be able to hear from all interested citizens, the Commissioners usually set a time limit of three minutes for each speaker; however, the time limit may be adjusted at the discretion of Chair Allam . Comments received by the County Clerk will be shared during the meeting, added to the meeting minutes, shared with the Commissioners and placed on the County website. Citizens who wish to submit written comments to the Board of County Commissioners should use the physical address, fax number, online comment portal (details provided below) or email. Comments must be received by Sunday, May 25, 2025 at 2 p.m. · Email: clerk@dconc.gov <mailto:clerk@dconc.gov> · Physical Address: Monica Wallace, Clerk to the Board, 200 East Main St, Durham, NC 27701 · Fax: (919) 560-0013 Online Portal: Please go to Budget website at <https://www.dconc.gov/county-departments/departments-a-e/budget-management-s ervices> to complete the online FY 2025-26 Resident Budget Survey
25-0295. Board and Commission Appointments (10min)
25-0298. Closed Session
The Board is requested to adjourn into Closed Session for the following: · To consult with an attorney employed or retained by the public body in order to preserve the attorney -client privilege between the attorney and the public body, which privilege is hereby acknowledged to G.S. 143-318.11(a)(3). · To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee; pursuant to G. S. 143-318.11(a)(6)
25-0289. Authorize the County Manager to Execute a Contract not-to-exceed $176,715.00 for Pre-Planning Design Services for the New County Animal Shelter with RND Architects, PA
The Board is requested to authorize the County Manager to execute a contract not-to-exceed $ 176,715.00 for pre -planning design services for the new County Animal Shelter with RND Architects, PA, following completion of the contract and subject to approval by the County Attorney's Office. The $ 176,715.00 contract cost will be covered by current budget availability in the Engineering Department, and includes the contract cost and the standard 10% contingency. The department will also use available budget for any environmental and geotechnical assessments, surveying and other similar preliminary activities associated with pre-planning design services. The Request for Qualifications (RFQ 25-006): Architectural and Engineering Design Services for the Durham County Animal Shelter was advertised in August, 2024. Seven responses were received by the September deadline. The responses were evaluated by representatives from the Sheriff ’s Office, General Services, Engineering, and the Animal Protection Society of Durham (APS). RND Architects, PA, was selected as the highest qualified firm for this project. Please see Attachment 1 for the architect’s proposal, Attachment 2 for the Bid Tabulation, and Attachment 3 for the MWBE Compliance Review Form. The initial feasibility study for the Animal Shelter was completed in 2020. Staff requested that the design team propose a set of pre -planning services to update the findings of the feasibility study before beginning the full -fledged design process. The Animal Shelter project is expected to include utility work to run all utilities to the new location at 1117 Junction Road as this is currently raw, undeveloped land. This project will also investigate extending a water line north of the site to provide service to a small neighborhood that is experiencing issues with their well. Durham County intends to partner with City Water Management on this initiative if possible.