City Council Work Session Agenda

Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_q3Bta\_kLT6CzJGF5Gcc1VQ to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order

Roll Call

Announcements by Council

Priority Items by the City Manager, City Attorney and City Clerk

Administrative Consent Items

City Clerk's Office

1. RACIAL EQUITY COMMISSION - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Racial Equity Commission representing Ward 2 with the term to expire on October 18, 2027.

(Due to the resignation of Michelle Burks Augustine)

2. WORKFORCE DEVELOPMENT BOARD - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Workforce Development Board representing Adult Education & Literacy with the term to expire on June 30, 2027.

(Due to the resignation of Elizabeth "Lizzie" Ellis-Furlong)

3. DURHAM CITY-COUNTY ENVIRONMENTAL AFFAIRS BOARD - APPOINTMENTS

To appoint residents to fill two (2) vacancies on the Durham City-County Environmental Affairs Board with one (1) representing At-Large, and one (1) representing Youth with the terms to expire on September 6, 2025 and June 1, 2027.

(Due to the resignation of Tamar H. Schlekat and term expiration of Zora H. Lentz)

4. DURHAM PLANNING COMMISSION - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Durham Planning Commission with the term to expire on June 30, 2027.

(Due to the resignation of Malcolm K. Gregory)

5. CITIZENS ADVISORY COMMITTEE - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Citizens Advisory Committee with the term to expire on June 30, 2026.

(Due to the resignation of Matthew P. Muntean)

6. DURHAM HISTORIC PRESERVATION COMMISSION - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Durham Historic Preservation Commission representing At-Large with the term to expire on September 1, 2028.

(Due to the term expiration of Darnell T. Tabron)

Departmental Items

Budget and Management Services Department

7. CONTRACT WITH EL CENTRO HISPANO TO PROVIDE SALARY AND OPERATING SUPPORT

To authorize the City Manager to execute a contract with El Centro Hispano for community support services in an amount not to exceed $62,970.

Communications Department

8. SECOND AMENDMENT TO INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF DURHAM AND DURHAM COUNTY TO CONTRACT FOR A JOINT CRISIS COMMUNICATIONS PLAN

To authorize the City Manager to execute the Second Amendment to the Interlocal Cooperation Agreement with Durham County for a Joint Crisis Communications Plan, extending the term of the agreement to December 31, 2026.

Finance Department

9. CONTRACT WITH BRINK'S, CAPITAL LLC FOR BRINK’S COMPLETE SMARTSAFE SERVICES

To authorize the City Manager and/or his designee to negotiate and execute a contract with Brink's, Incorporated for SmartSafe services not to exceed $130,000 for a period of two years with options to extend for four additional one-year periods.

10. CONTRACT FOR ELECTRONIC PRESENTMENT AND PAYMENT PROCESSING FOR THE CITY OF DURHAM WITH INFOSEND INC.

To authorize the City Manager or his designee to execute a contract with InfoSend Inc. for electronic presentment and payment processing not to exceed $4,500,000.

11. CONTRACT WITH BRINK'S, INCORPORATED FOR CASH-IN-TRANSIT SERVICES

To authorize the City Manager and/or his designee to negotiate and execute a contract with Brink's, Incorporated for cash-in-transit services not to exceed $130,000 for a period of two years with options to extend for successive one-year periods with mutual agreement of the parties.

General Services Department

12. UNITED STATES DEPARTMENT OF AGRICULTURE (USDA), FOREST SERVICE, INFLATION REDUCTION ACT URBAN AND COMMUNITY FORESTRY EXPANSION PROJECT - URBAN FORESTRY TREE CANOPY ASSESSMENT WITH EOCENE ENVIRONMENTAL GROUP, INC.

To authorize the City Manager to execute the Contract for United States Department of Agriculture (USDA), Forest Service, Inflation Reduction Act Urban and Community Forestry Expansion Project - Urban Forestry Tree Canopy Assessment with Eocene Environmental Group, Inc. in an amount not to exceed $50,953.75;

To establish a contingency fund in the amount of $5,095.37; and

To authorize the City Manager to negotiate and execute modifications Contract for United States Department of Agriculture (USDA), Forest Service, Inflation Reduction Act Urban and Community Forestry Expansion Project - Urban Forestry Tree Canopy Assessment, provided that the total contract amount, including existing contingency funds, does not exceed $56,049.12.

13. GOVERNING SERVICE AGREEMENTS FOR ON-CALL PROFESSIONAL SERVICES: ARCHITECTS, LANDSCAPE ARCHITECTS, ENGINEERS (CIVIL, STRUCTURAL, PLUMBING, MECHANICAL AND ELECTRICAL), ROOF & BUILDING ENVELOPE SPECIALISTS, AND BUILDING COMMISSIONING PROVIDERS

To authorize the City Manager to execute Governing Service Agreements for 2026-2029 On-Call Professional Services for Architects, Landscape Architects, Engineers (Civil, Structural, Plumbing, Mechanical and Electrical), Roof & Building Envelope Specialists, and Building Commissioning Providers with: (1) A. Morton Thomas and Associates, Inc., (2) Bolton & Menk, Inc., (3) Design Workshop, Incorporated, (4) Dtw Architects & Planners, Ltd., (5) Ecs Southeast, LLC, (6) ENGINEERED DESIGNS PLLC, (7) Hdr Architecture, Inc. (8) HEA Engineers, LLP, (9) HH Architecture, P.A., (10) IMEG Corp., (11) Kimley-Horn and Associates, Inc., (12) MBP Carolinas, Inc., (13) Neighboring Concepts PLLC, (14) NV5 Engineers and Consultants, Inc., (15) Progressive Architecture Engineering, P.C., (16) Qunity, P.A., (17) Raymond Global, Inc, (18) REI Engineers, Inc., (19) RND Architects, P.A., (20) RVE, Inc., (21) SKA Consulting Engineers, Inc., (22) Summit Design and Engineering Services, Inc., (23) Surface 678, P.A., (24) THP Limited, Inc, (25) Timmons Group, Inc., (26) Transportation Design Group, LLP, (27) W&S of North Carolina, PC, (28) Walker Consultants, Inc., and (29) Wiss, Janney, Elstner Associates, Inc.; and

To authorize the City Manager to negotiate and execute Supplemental Service Agreements for services up to $350,000 for each project without additional City Council approval.

14. UNITED STATES DEPARTMENT OF AGRICULTURE (USDA), FOREST SERVICE, INFLATION REDUCTION ACT URBAN AND COMMUNITY FORESTRY EXPANSION PROJECT - TREE INVENTORY AND URBAN FORESTRY MANAGEMENT PLAN WITH ARBORPRO INC OF CA INC.

To authorize the City Manager to execute the Contract for United States Department of Agriculture (USDA), Forest Service, Inflation Reduction Act Urban and Community Forestry Expansion Project - Tree Inventory and Urban Forestry Management Plan with ArborPro Inc of CA Inc. in an amount not to exceed $196,600;

To establish a contingency fund in the amount of $19,660; and

To authorize the City Manager to negotiate and execute modifications to the Contract for United States Department of Agriculture (USDA), Forest Service, Inflation Reduction Act Urban and Community Forestry Expansion Project - Tree Inventory and Urban Forestry Management Plan, provided that the total contract amount including existing contingency funds does not exceed $216,260.

15. UNITED STATES DEPARTMENT OF AGRICULTURE (USDA), FOREST SERVICE, INFLATION REDUCTION ACT URBAN AND COMMUNITY FORESTRY EXPANSION PROJECT - RIGHT-OF-WAY TREE PLANTING WITH SOUTHERN GARDEN, INC.

To authorize the City Manager to execute the Contract for United States Department of Agriculture (USDA), Forest Service, Inflation Reduction Act Urban and Community Forestry Expansion Project - Right-of-Way Tree Planting with SOUTHERN GARDEN, INC. in an amount not to exceed $3,552,822;

To establish a contingency fund in the amount of $409,868.88; and

To authorize the City Manager to negotiate and execute modifications to the Contract for United States Department of Agriculture (USDA), Forest Service, Inflation Reduction Act Urban and Community Forestry Expansion Project - Right-of-Way Tree Planting, provided that the total contract amount does not exceed $3,962,690.88.

Housing and Neighborhood Services Department

16. U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) GRANT PROJECT ORDINANCES

To adopt the FY2025-2026 U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Grant Project Ordinance (GPO) in the amount of $1,936,725 and program income estimate of $50,000 for a total appropriation of $1,986,725;

To adopt the FY2025-2026 U.S. Department of Housing and Urban Development (HUD) HOME Investment Partnerships Program (HOME) Grant Project Ordinance (GPO) in the amount of $977,088.20 and program income estimate of $100,000 for a total appropriation of $1,077,088.20;

To adopt the FY2025-2026 U.S. Department of Housing and Urban Development (HUD) Emergency Solutions Grant (ESG) Grant Project Ordinance (GPO) in the amount of $376,018;

To adopt the FY2025-2026 U.S. Department of Housing and Urban Development (HUD) Housing Opportunities for Persons With AIDS (HOPWA) Grant Project Ordinance (GPO) in the amount of $1,106,643;and

To adopt an ordinance amending the U.S. Department of Housing and Urban Development (HUD) HOME Investment Partnership-American Rescue Plan (HOME-ARP) Grant Project Ordinance (GPO) to recognize an increased appropriation of $4,352,661, the same being Ordinance #16119.

Office of Economic and Workforce Development

17. CONTRACT AMENDMENT #3 FOR DURHAM WORKFORCE DEVELOPMENT BOARD, WORKFORCE INNOVATION AND OPPORTUNITY ACT YOUTH PROGRAM ECKERD YOUTH ALTERNATIVE, INC. D.B.A. ECKERD CONNECTS

To authorize the City Manager to execute a second amendment with Eckerd Youth Alternatives, Inc. d.b.a. Eckerd Connects to extend the WIOA Youth Program for the period of October 1, 2025 through September 30, 2026, in the amount of $300,000 for a total, not to exceed contract amount of $900,000; and

To adopt the U.S. Department of Labor PY 2025-2027 Grant Project Ordinance for Federal Grant to execute City of Durham Workforce Innovation and Opportunity Act (WIOA) Employment Training Program, recognizing the grant award in the amount of $1,242,513.

Police Department

18. [2025 SECOND QUARTER CRIME REPORT[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=703&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the 2025 Second Quarter Crime Report; and

To receive the 2025 Second Quarter Crime Report.

Transportation Department

19. CONTRACT WITH THE ELECTRONIC DATA CORPORATION, INC. FOR CLOUD-BASED, VENDOR-HOSTED INTEGRATED PARKING MANAGEMENT SOFTWARE FOR PARK DURHAM

To authorize the City Manager to execute the contract with EDC Corporation, for Cloud-Based Vendor-Hosted Integrated Parking Management Software for Park Durham, for a period of five (5) years for an amount not to exceed $542,045.50; and

To authorize the City Manager to execute any amendment or extensions allowed under this agreement.

Water Management Department

20. CONSTRUCTION AWARD TO MOFFAT PIPE INC. FOR THE EAST DURHAM WATER, SEWER, AND STORMWATER REPLACEMENT PHASE 1A PROJECT

To authorize the City Manager to execute the East Durham Water, Sewer, and Stormwater Replacement Phase 1A Project with Moffat Pipe Inc. in an amount not to exceed $10,648,571.40;

To establish a contingency fund in the amount of $1,108,978; and

To authorize the City Manager to negotiate and execute modifications to the East Durham Water, Sewer, and Stormwater Replacement Phase 1A Project provided that the total contract amount including contingency funds does not exceed $11,757,549.40.

21. CONSTRUCTION AWARD TO J.F. WILKERSON CONTRACTING CO., INC. FOR THE WEST END WATER, SEWER, AND STORM REPLACEMENT – PHASE 1 AND MAIN AND BROAD STREET WATERLINE PROJECT

To authorize the City Manager to execute the West End Water, Sewer, and Storm Replacement Phase 1 and Main and Broad Street Waterline Project with J.F. Wilkerson Contracting Company, Inc. in an amount not to exceed $5,938,257.05.

To establish a contingency fund in the amount of $593,825.95; and

To authorize the City Manager to negotiate and execute modifications to the West End Water, Sewer, and Storm Replacement Phase 1 and Main and Broad Street Waterline Project provided that the total contract amount including existing contingency funds does not exceed $6,532,083.

Presentations

Budget and Management Services Department

22. [FY 2027-2029 STRATEGIC PLAN REFRESH [15 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=703&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the proposed FY 2027-2029 Strategic Plan Refresh Process.

Transportation Department

23. [REIMAGINE DURHAM FREEWAY STUDY PRESENTATION[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=703&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the Reimagine Durham Freeway Study.

Public Hearings

Planning and Development Department

24. CONSOLIDATED ANNEXATION – COURTYARDS AT OAK GROVE

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance annexing 'Courtyards at Oak Grove' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Epcon Communities Carolinas, LLC;

Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural, Falls/Jordan Watershed Overlay District B, county jurisdiction and establishing the same as Planned Development Residential 2.988, Falls/Jordan Watershed Overlay District B, city jurisdiction; and

Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

25. CONSOLIDATED ANNEXATION – DURHAM GATEWAY AT BRIER CREEK

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance annexing 'Durham Gateway at Brier Creek' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Beacon Development Company;

Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural, Commercial General, and Industrial Light, Durham County jurisdiction and Residential-4, Wake County jurisdiction, and establishing the same as Industrial Light with a development plan and Planned Development Residential 10.649, city jurisdiction; and

Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

Citizens’ Matters – To be heard at 1 p.m.

Settling the Agenda

Other Matters

Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=703&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.