Durham City Council · Regular Meeting · August 7, 2025

City Council Work Session Agenda

Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_-N-SPsP7T-2qU3b8mtiWUw to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order

Roll Call

Announcements by Council

Priority Items by the City Manager, City Attorney and City Clerk

Administrative Consent Items

City Clerk's Office

1. RECREATION ADVISORY COMMISSION - MAYORAL APPOINTMENT

To appoint Michael Johnston to the Recreation Advisory Commission representing Mayor's Appointee with the term to expire on August 8, 2028.

(Due to the term expiration of Michael Johnston)

2. PARTICIPATORY BUDGETING STEERING COMMITTEE - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Participatory Budgeting Steering Committee representing At-Large with the term to expire on June 30, 2026.

3. BOARDS, COMMITTEES, COMMISSIONS, AND TASKFORCE FISCAL YEAR 2024-2025 ANNUAL ATTENDANCE REPORTS

To receive the attendance reports for Boards, Committees, Commissions and Taskforces for the period July 1, 2024 - June 30, 2025; and

To authorize the City Clerk to begin the removal process for the members of City of Durham boards, committees, commissions, and taskforces who have failed to meet attendance requirements.

4. DURHAM WORKERS' RIGHTS COMMISSION - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Durham Workers' Rights Commission representing the category of Diverse Backgrounds with the term to expire on June 30, 2027.

5. DURHAM BICYCLE & PEDESTRIAN ADVISORY COMMISSION - APPOINTMENT

To appoint a resident to fill four (4) vacancies on the Durham Bicycle & Pedestrian Advisory Commission with two(2)representing At-Large, one(1)representing Transportation Planning Policy, and one(1)representing Walking/Running/Pedestrian Community with the term to expire on August 31, 2028.

(Due to the term expirations of Jeffrey M Bakalchuck and Christopher N Perelstein)

6. HOUSING APPEALS BOARD - APPOINTMENT

To appoint a resident to fill three(3) vacancies on the Housing Appeals Board with one(1)Regular Member representing Realty, one (1) Regular Member representing Tenant, and with one representing Alternate Member Neighborhood Association with the terms to expire on June 30, 2027 and June 30, 2028

Departmental Items

City Manager's Office

7. 2026 CITY COUNCIL MEETING SCHEDULE

To approve the 2026 City Council Meeting Schedule; and

To adopt an Ordinance cancelling the City Council Work Sessions on June 18, 2026 and July 9, 2026, and cancelling the City Council Meetings on July 6, 2026 and July 20, 2026.

Emergency Communications Department

8. CENTRAL SQUARE TECHNOLOGIES – CAD-TO-CAD UNIFY (CLOUD) SUBSCRIPTION SERVICE CONTRACT

To authorize the City Manager to execute a sales order contract with Central Square Technologies, LLC for the implementation of CAD-to-CAD cloud subscription services in an amount not to exceed $58,015.00.

Engagement Department

9. AMERICAN RESCUE PLAN ACT (ARPA) - INTERLOCAL AGREEMENT WITH DURHAM COUNTY TO SUPPORT DIGITAL EQUITY EFFORTS: MIFI DISTRIBUTION PROGRAM CONTRACT WITH CELLCO PARTNERSHIP D/B/A VERIZON WIRELESS

To authorize the City Manager to execute a contract with Cellco Partnership d/b/a Verizon Wireless for the MiFi Distribution Program for an amount of $78,000.

To authorize the establishment of a contingency of $133,000.

To authorize the City Manager to execute amendments so long as the total contract amount does not exceed $211,000.

Environmental Street Services Department

10. AMENDMENT NO. 1 TO PROFESSIONAL SERVICES CONTRACT SW-50D N. DUKE STREET SIDEWALK IMPROVEMENTS (TIP# EB-5715)

To authorize the City Manager to execute Amendment No. 1 to Professional Services Contract SW-50D N. Duke Street Sidewalk Improvements with Kimley-Horn and Associates, Inc. in the amount of $70,398.43 for a revised, total contract amount not to exceed $507,097.34;

To establish a contingency fund in the amount of $40,000; and

To authorize the City Manager to negotiate and execute modifications to professional services Contract SW-50D N. Duke Street Sidewalk Improvements, provided that the total cost of the contract together with all modifications does not exceed $547,097.34.

Finance Department

11. INSTALLMENT PURCHASE CONTRACT, SERIES 2025

To adopt a resolution approving an Installment Purchase Contract and other related items for a financing not to exceed $26,500,000; and

To authorize the City Manager or his designee to execute other associated legal documents as necessary to complete this transaction and to make changes to any of the legal documents prior to execution, so long as the changes are consistent with the intent of the agenda item memo and the existing versions of the documents.

Fleet Management Department

12. COOPERATIVE GROUP PURCHASE CONTRACT – HAZMAT TRUCK

To authorize the City Manager to execute a purchase contract with Sutphen Corporation of Dublin, Ohio for the purchase of one (1) Hazmat truck for an amount not to exceed $1,343,865.47.

General Services Department

13. SECOND AMENDMENT TO SERVICE AGREEMENT FOR PROJECT MANAGEMENT CONSULTING SERVICES WITH TURNER & TOWNSEND HEERY, LLC

To authorize the City Manager to execute the Second Amendment to the Contract for Project Management Consulting Services with Turner & Townsend Heery, LLC in the amount of $2,701,095 for a revised, total contract amount not to exceed $7,416,320.

14. PARKING FACILITIES STRUCTURAL MAINTENANCE – PACKAGE #1 PROJECT CONTRACT CHANGE ORDER #5 WITH CAROLINA RESTORATION & WATERPROOFING, INC.

To authorize the City Manager to execute Change Order #5 to the Carolina Restoration & Waterproofing, Inc. Construction Services Contract for the Parking Facilities Structural Maintenance Package #1 Project in the amount of $1,059,295.80 for a revised, total contract amount not to exceed $5,676,805.26;

To maintain the existing contingency fund in the amount of $54,554.54; and

To authorize the City Manager to negotiate and execute modifications to the Carolina Restoration & Waterproofing, Inc. Construction Services Contract for the Parking Facilities Maintenance Package #1 Project, provided that the total contract amount including existing contingency funds does not exceed $5,731,359.80.

15. FIRST AMENDMENT TO THE SOLID WASTE MANAGEMENT YARD WASTE REPAIRS ENGINEERING SERVICES AGREEMENT WITH SMITH GARDNER, INC.

To authorize the City Manager to execute a First Amendment to the Agreement to Provide Professional Services for Solid Waste Management Yard Waste Repairs between the City of Durham and Smith Gardner Inc. in the amount of $83,400 for a revised, total contract amount not to exceed $376,600;

To maintain the existing contingency fund of $30,000; and

To authorize the City Manager to negotiate and execute modifications to the Agreement to Provide Professional Services for Solid Waste Management Yard Waste Repairs between the City of Durham and Smith Gardner Inc., provided that the total contract amount including existing contingency funds does not exceed $406,600.

16. ENVIRONMENTAL & STREET SERVICES ADMINISTRATION BUILDING ROOF & ENVELOPE REPAIRS DESIGN CONTRACT WITH RND ARCHITECTS, P.A.

To authorize the City Manager to execute an Agreement to Provide Professional Design Services for the Environmental & Street Services Administration Building Roof & Envelope Repairs project between the City of Durham and RND Architects, P.A. in an amount not to exceed $335,275;

To establish a contingency fund in the amount of $33,527; and

To authorize the City Manager to negotiate and execute modifications to the Agreement to Provide Professional Design Services for the Environmental & Street Services Administration Building Roof & Envelope Repairs project between the City of Durham and RND Architects, P.A., provided that the total contract amount including contingency funds does not exceed $368,802.

Parks and Recreation Department

17. RESOLUTION APPROVING STREET CLOSURES FOR THE 2025 MOVE-A-BULL CITY OPEN STREETS AND 2025 DURHAM HOLIDAY PARADE

To Adopt a Resolution Approving the Closure of Streets for the 2025 Move-A-Bull City Open Streets and 2025 Durham Holiday Parade.

Transportation Department

18. FY26 TRANSIT GRANT PROJECT ORDINANCES

To adopt FY 2026 FTA Section 5303 Metropolitan Transit Planning Grant Project Ordinance;

To authorize the City Manager to execute the Section 5303 Grant Agreement;

To adopt FY 2025-26 FTA 5307 Capital Grant Project Ordinance;

To authorize the City Manager to execute the Section 5307 Grant Agreement;

To adopt FY 2025-26 FTA 5339 Bus and Bus Facilities Grant Project Ordinance; and

To authorize the City Manager to execute the Section 5339 Grant Agreement.

19. FY 2026 DURHAM COUNTY TRANSIT WORK PROGRAM FUNDING AGREEMENTS

To authorize the City Manager to execute the Operating Funding Agreement for Operations and Administration Projects included in the FY 2026 Durham County Transit Work Program;

To authorize the City Manager to execute the Capital Funding Agreement for Capital Infrastructure Projects included in the FY 2026 Durham County Transit Work Program; and

To authorize the City Manager to execute the Capital Funding Agreement for Capital Infrastructure Projects with Federal Funding included in the FY 2026 Durham County Transit Work Program.

Water Management Department

20. PURCHASE ORDER WITH SWAN ANALYTICAL USA, INC. FOR TURBIDIMETERS AND CONTROLLERS AT THE BROWN AND WILLIAMS WATER TREATMENT PLANTS

To authorize the City Manager or their designee to conduct sole-source procurement of turbidimeters and controllers from Swan Analytical USA, Inc. for standardization and compatibility at both of the City's water treatment plants in accordance with N.C. Gen. Stat. 143-129(e)(6).

To authorize the City Manager to enter into a purchase order with Swan Analytical USA, Inc. for the procurement and installation of turbidimeters and controllers in an amount not to exceed $159,968.67 with an expected increase of no more than 10% of the original proposal.

To establish a contingency fund in the amount of $15,996.00, and

To authorize the City Manager to negotiate amendments to the contract provided the total contract cost does not exceed $175,964.67.

21. PROFESSIONAL SERVICES CONTRACT WITH HIGHFILL INFRASTRUCTURE ENGINEERING, P.C. FOR THE 15/501 & CORNWALLIS RD WATERLINE & ANGIER AVE TANK DRAIN LINE IMPROVEMENTS PROJECT

To authorize the City Manager to execute the 15/501 & Cornwallis Rd Waterline & Angier Ave Tank Drain Line Improvements project with Highfill Infrastructure Engineering, P.C. in an amount not to exceed $374,100;

To establish a contingency fund in the amount of $37,900; and

To authorize the City Manager to negotiate and execute modifications to the 15/501 & Cornwallis Rd Waterline & Angier Ave Tank Drain Line Improvements project provided that the total contract amount including contingency funds does not exceed $412,000.

Public Hearings

City-County Planning and Development Department

22. WALLTOWN SMALL AREA PLAN AND PLACE TYPE MAP AMENDMENT (A2500001)

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To receive a presentation regarding the Walltown Small Area Plan;

Motion 2: To adopt a resolution amending the Durham Comprehensive Plan to include the Walltown Small Area Plan; and

Motion 3: To adopt a resolution amending the Durham Comprehensive Plan, as shown in Attachment C,by taking properties out of the Established Residential and Neighborhood Service Area Place Types and establishing them into the Recreation and Open Space and Community Institution Place Types.

23. ZONING MAP CHANGE – FAYETTEVILLE FLATS

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Urban-5 and establishing the same as Planned Development Residential 22.449; and

Motion 2: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

24. ZONING MAP CHANGE – 4218 SOUTH ALSTON AVENUE

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Urban-5(2) and Office and Institutional, and establishing the same as Planned Development Residential 41.408; and

Motion 2: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

25. ZONING MAP CHANGE – 303 US 70 WAREHOUSE

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Suburban-8 and Industrial Light, Falls/Jordan District B Watershed Protection Overlay, and establishing the same as Industrial Light, Falls/Jordan District B Watershed Protection Overlay; and

Motion 2: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

Citizens’ Matters – To be heard at 1 p.m.

Supplemental Items

Housing and Neighborhood Services Department

26. GRANT AGREEMENT WITH THE DURHAM HOUSING AUTHORITY FOR FOREST HILL HEIGHTS RELOCATION ACTIVITIES

To authorize the City Manager to execute a grant agreement with the Durham Housing Authority to provide relocation assistance for Forest Hill Heights residents in an amount not to exceed $564,143.99; and

To authorize the City Manager to make changes to the agreement so long as the changes do not increase the amount of the grant.

27. LOAN COMMITMENT FOR 902 S. BRIGGS AVENUE REDEVELOPMENT – MOSAIC DEVELOPMENT GROUP

To authorize the City Manager to execute an amended loan commitment with Mosaic Development Group, Inc. to Increase the City's loan commitment for the redevelopment of 902 S. Briggs Avenue by $2,000,000, for a total loan amount not to exceed $7,987,880; Reduce the interest rate on the City loan to 1% per annum; and Revise the required affordability mix for the project.

To authorize the City Manager to negotiate and execute all related loan documents and instruments necessary to close the amended loan transaction.

28. AMENDMENT TO CITY LOAN WITH KB CARVER LLC FOR SANDY RIDGE STATION PROJECT: INCREASED LOAN AMOUNT AND REVISED AFFORDABILITY TERMS

To authorize the City Manager to negotiate and execute amendments to the City's loan documents with KB Carver LLC for the Sandy Ridge Station affordable housing development, including but not limited to the Construction/Permanent Loan Agreement, Promissory Note, Deed of Trust, Assignment of Leases, and Declaration of Restrictive Covenants, to: Increase the total loan amount from $6,845,000.00 to $7,449,000.00; and Revise the occupancy and affordability requirements to reflect contingency affordability levels of 40%, 60%, and 70% AMI in the event that a Housing Assistance Payment (HAP) contract for 31 RAD units is not executed.

29. RESOLUTION APPROVAL OF A MULTIFAMILY HOUSING FACILITY TO BE KNOWN AS 902 S. BRIGGS AVENUE IN THE CITY OF DURHAM, NORTH CAROLINA AND THE FINANCING THEREOF WITH MULTIFAMILY HOUSING REVENUE BONDS IN AN AGGREGATE AMOUNT NOT TO EXCEED $22,500,000

To adopt a resolution providing approval of a Multifamily Housing Facility to be known as 902 S. Briggs Avenue in the City of Durham, North Carolina and the Financing thereof with Multifamily Housing Revenue Bonds in an Aggregate Amount not to Exceed $22,500,000.

Settling the Agenda

Other Matters

Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=701&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.