Durham City Council · Regular Meeting · December 19, 2023

City Council Work Session Agenda

Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_2IpiC3kqSZeq0YarF1nwtg to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order

Roll Call

Announcements by Council

Priority Items by the City Manager, City Attorney and City Clerk

Administrative Consent Items

City Clerk's Office

1. Mayor's Council for Women - Appointment

To appoint a resident to fill one (1) vacancy on the Mayor’s Council for Women representing Ward 2 with the term to expire on June 30, 2025.

(Due to the resignation of Ingrid Pol)

2. Racial Equity Commission - Appointment

To appoint a resident to fill one (1) vacancy on the Racial Equity Commission representing At-Large with the term to expire on October 18, 2024.

(Due to the resignation of Theodore A. Rueter)

Finance Department

3. November 2023 Bid Report

To receive a report on the bids that were acted upon by the City Manager in November 2023.

Departmental Items

Communications Department

4. Contract Modification for Language Service Solutions, LLC

To authorize the City Manager to execute the First Amendment to Contract for Language Access Services with Language Service Solutions, LLC. in the amount of $71,000 for a revised, total contract amount of $120,000.

Community Development Department

5. Contract with Project Access of Durham County to Provide Rapid Rehousing Services

To authorize the City Manager to execute a 3-year contract with Project Access of Durham County in the amount not to exceed $235,800, for rapid rehousing (RRH) services to households experiencing homelessness and to further authorize the City Manager to execute any required amendments during the term of the contract up to the total contract amount

6. Contract with Housing for New Hope to Provide Rapid Rehousing Services to Households Experiencing Homelessness

To authorize the City Manager to execute a 3-year contract with Housing for New Hope in the amount not to exceed $870,813, for rapid rehousing (RRH) services to households experiencing homelessness and to further authorize the City Manager to execute any required amendments during the term of the contract up to the total contract amount.

7. Contract with Families Moving Forward for Supportive Services in Emergency Shelter

To authorize the City Manager to execute a contract and approve contract amendments, as may be needed, with Families Moving Forward in the amount of $240,000 for a 3-year contract term using CDBG funds to support case management services to families in emergency shelter and to further authorize the City Manager to execute any required amendments during the term of the contract up to the total contract amount.

8. Contract with Housing for New Hope to Provide Supportive Services to Participants in Permanent Supportive Housing

To authorize the City Manager to execute a contract with Housing for New Hope in the amount of $300,000 for the 3-year contract term to fund case management services to households in permanent supportive housing (PSH) and to further authorize the City Manager to execute any required amendments during the term of the contract up to the total contract amount.

9. Contract with Urban Ministries for Supportive Services in Emergency Shelter

To authorize the City Manager to execute a contract with Urban Ministries of Durham in the amount of $360,000 for the three-year contract term using CDBG funds to support case management services to households living in the emergency shelter and to further authorize the City Manager to execute any required amendments during the term of the contract up to the total contract amount.

Fleet Management Department

10. Cooperative Group Purchase Contract - Three (3) Automated Refuse Trucks

To authorize the City Manager to execute a contract with Transource, Inc. of Kernersville, North Carolina for the purchase of three (3) automated refuse trucks for a total amount of $1,267,995.15.

General Services Department

11. Contract with Oracle Elevator Holdco, Inc. for Elevator Maintenance and Repair Services

To authorize the City Manager to execute the Contract for City-wide Elevator Maintenance and Testing Services with Oracle Elevator Holdco, Inc. in an amount not to exceed $158,472;

To establish a contingency fund in the amount of $15,847; and

To authorize the City Manager to negotiate and execute modifications to the Contract for City-wide Elevator Maintenance and Testing Services, provided that the total contract amount including existing contingency funds does not exceed $174,319.

12. First Renewal and Amendment to City of Durham and Durham Arts Council, Inc. Building and Services Agreement

To authorize the City Manager to enter into a five (5) year Renewal Agreement with the Durham Arts Council, Inc. for programs and to operate the facility from January 1, 2024 through January 1, 2029, with total payment for the 5-year term not to exceed $3,773,197.06.

Police Department

13. Contract for the CentralSquare Services Agreement

To authorize the City Manager to execute a contract with CentralSquare Technologies, LLC for the OneSolution subscription services, Computer Aided Dispatch (CAD), Records Management System (RMS), and OneSolution Mobile Computing Terminal (OSMCT) for 5 years with a total contract amount of $927,072.46.

14. The U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, 2023 Local Solicitation Edward Byrne Memorial Justice Assistance Grant (JAG) Project Ordinance Superseding Grant Project Ordinance #16192

To authorize the City Manager to execute an inter-local agreement between the County of Durham and the City of Durham as required in the submitted joint application for the aggregate of funds allocated to Durham County and for the City to receive $99,553 of the awarded JAG funds for purposes identified in the joint application; and

To adopt the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Programs, 2023 Justice Assistance Grant (JAG) Program grant project ordinance in the amount of $99,553.

Public Works Department

15. Gaston Stormwater Infrastructure Repairs (SD-2024-02)

To authorize the City Manager to execute Contract SD-2024-02, Gaston Stormwater Infrastructure Repairs, with T.A. Loving Company dba Pipeline Utilities, Inc. in the amount of $686,646;

To establish a contingency fund in the amount of $102,996.90; and

To authorize the City Manager to negotiate change orders for Contract SD-2024-02 provided that the total contract cost does not exceed $789,642.90.

16. Grant Project Resolution for Belt Street Stormwater Improvements

To adopt the Resolution Accepting the Capital Improvement Project Grant from Golden LEAF Foundation Flood Mitigation Funding to Improve the Belt Street Stormwater Infrastructure.

Water Management Department

17. Amendment 2 to Contract 18648 with EMA Resources, Inc. for Handling and Disposal of Water and Wastewater Treatment Plant Biosolids

To authorize the City Manager to execute Amendment 2 to the Original Contract, as amended by Amendment 1, with EMA Resources, Inc. to provide services for disposal of drying bed material for an additional annual cost not to exceed $70,218.22 for the remainder of Fiscal Year 24 (FY24) and an additional annual expenditure not to exceed $150,000 in FY25, FY 26, and FY27, which will result in a total annual operating cost of not more than $1,118,750; and

To authorize the City Manager to execute amendments to the contract, provided the total cost of the Original Contract, together with Amendments 1 and 2 does not exceed a total 5-year contract amount of $6,563,968.22

18. Professional Services Contract Award to HDR Engineering, Inc. of the Carolinas for Per- And Polyfluoroalkyl Substances Consulting Support

To authorize the City Manager to execute a professional services contract with HDR Engineering, Inc. of the Carolinas for the PFAS Consulting Support project in an amount not to exceed $392,495;

To establish a contingency fund in the amount of $39,250; and

To authorize the City Manager to negotiate and execute amendments to the contract, provided the total cost of the original contract together with all the amendments does not exceed $431,745.

19. Interlocal Agreement with Durham County for the Northeast Creek Sewer Basin Hydraulic Model

To resolve that the City Manager is authorized to execute an Interlocal Agreement for the Northeast Creek Sewer Basin Hydraulic Model with Durham County.

Presentations

Community Safety Department

20. [Community Safety and Wellness Task Force Final Report and Recommendations[30 minutes]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=619&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the final report and recommendations from the Community Safety and Wellness Task Force.

Public Hearings

City-County Planning Department

21. Consolidated Annexation – Sagebrook

To conduct a public hearing to receive comments and consider the following motions:

Motion 1, To adopt an ordinance annexing 'Sagebrook' into the City of Durham effective March 31, 2024; and to authorize the City Manager to enter into a utility extension agreement with Sagebrook Durham, LLC;

Motion 2, To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Residential Rural, Falls/Jordan District-B, county jurisdiction and establishing the same as Planned Development Residential 6.943, Falls/Jordan District-B, city jurisdiction; and

Motion 3, To adopt a Consistency Statement as required by NCGS 160D-605.

22. Consolidated Annexation - 5802 South Miami Boulevard Multifamily

To conduct a public hearing to receive comments and consider the following motion(s):

Motion 1, To adopt an ordinance annexing '5802 South Miami Boulevard Multifamily' into the City of Durham effective March 31, 2024; and to authorize the City Manager to enter into a utility extension agreement with HM Partners, LLC;

Motion 2, To adopt an ordinance amending the Unified Development Ordinance by taking property out of Commercial General with a development plan and Residential Suburban 20, county jurisdiction and establishing the same as Planned Development Residential 47.470, city jurisdiction; and

Motion 3, To adopt a Consistency Statement as required by NCGS 160D-605.

23. Consolidated Annexation – East Club Gateway

To conduct a public hearing to receive comments and consider the following motion(s):

Motion 1, To adopt an ordinance annexing 'East Club Gateway' into the City of Durham effective March 31, 2024; and to authorize the City Manager to enter into a utility extension agreement with Gander Development, LLC;

Motion 2, To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural and Commercial Neighborhood, Falls/Jordan District B, county jurisdiction and establishing the same as Commercial General with a textual development plan, Falls/Jordan District B, city jurisdiction; and

Motion 3, To adopt a Consistency Statement as required by NCGS 160D-605.

24. Planning Department Fees Ordinance Update

To conduct a public hearing to receive comments and consider the following motion:

To approve an ordinance updating Planning Department Fees to cover the cost to provide mailed public notice as required by the UDO.

Citizens’ Matters – To be heard at 1 p.m.

25 Jessica Sheffield

To receive comments from Jessica Sheffield

Supplemental Items

Emergency Communications Department

26. Contract for CentralSquare Technologies, LLC Services Agreement

To authorize the City Manager to execute a contract with CentralSquare Technologies, LLC for the OneSolution subscription services for 5 years with a total contract amount of $1,705,638.04.

Parks and Recreation Department

27. Mid-Atlantic Associates, Inc. Contract Amendment

To authorize the City Manager to execute a contract amendment with Mid-Atlantic Associates, Inc. for additional environmental assessment services at East End, East Durham, Walltown, Lyon, and Northgate Parks in the amount of $40,893.72 for a revised, total contract amount not to exceed $97,393.72.

Settling the Agenda

Other Matters

Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=619&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.