City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_aXnQI8r\_SUi0V541PKYrpw to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. RALEIGH-DURHAM AIRPORT AUTHORITY - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Raleigh-Durham Airport Authority with the term to expire on January 1, 2027.
(Due to the term expiration of Tammie E. Hall-Roberts)
2. RACIAL EQUITY COMMISSION - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Racial Equity Commission representing At-Large with the term to expire on January 18, 2028.
(Due to the term expiration of Del L. Ruff)
Departmental Items
Audit Services Department
3. HOLISTIC EMPATHETIC ASSISTANCE RESPONSE TEAM (HEART) PROGRAM PERFORMANCE AUDIT NOVEMBER 2024
To receive the Holistic Empathetic Assistance Response Team (HEART) Program Performance Audit approved at the November 18, 2024 Audit Services Oversight Committee meeting.
4. AMERICANS WITH DISABILITIES ACT (ADA) TITLE II GOVERNANCE PERFORMANCE AUDIT NOVEMBER 2024
To receive the Americans with Disabilities Act (ADA) Title II Governance Performance Audit approved at the November 18, 2024 Audit Services Oversight Committee meeting.
City Manager's Office
5. REVISIONS TO DEER BOW HUNTING ORDINANCE
To adopt proposed revisions to Ordinance Sec. 6-3. - Shooting or poisoning wild game or squirrels, and deer bow hunting.
Finance Department
6. CONTRACT FOR PROPERTY APPRAISAL SERVICES
To authorize the City Manager to execute a contract with CBIZ, Operations, Inc. for property appraisal services with a not to exceed amount of $79,000.00;
To establish a contingency fund in the amount of $12,000; and
To authorize the City Manager to negotiate and execute modifications to the CBIZ Valuation Group, LLC contract, provided that the total contract amount including existing contingency funds does not exceed $91,000.
General Services Department
7. PARKING FACILITIES STRUCTURAL MAINTENANCE CONSTRUCTION CONTRACT WITH CAROLINA RESTORATION & WATERPROOFING, INC.
To authorize the City Manager to execute a construction contract for the Parking Facilities Structural Maintenance Repairs with Carolina Restoration & Waterproofing, Inc. in an amount not to exceed $3,156,979;
To establish a contingency fund in the amount of $789,245; and
To authorize the City Manager to negotiate and execute modifications to the construction contract for the Parking Facilities Structural Maintenance Repairs project, provided that the total contract amount including existing contingency funds does not exceed $3,946,224.
Neighborhood Improvement Services Department
8. U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FAIR HOUSING COOPERATIVE AGREEMENT GRANT AWARD FY 2025
To adopt the City of Durham Fair Housing Cooperative Agreement Grant Project Ordinance for FY 2025; and
To authorize the City Manager to execute the grant award document to accept funding from the U.S. Department of Housing and Urban Development (HUD) in the amount of $123,600.00 for the continuation of the City’s fair housing program.
Office of Economic and Workforce Development
9. AMENDMENT TO U.S. DEPARTMENT OF LABOR PY 2024-2026 GRANT PROJECT ORDINANCE #16403 FOR FEDERAL GRANT TO EXECUTE CITY OF DURHAM – WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) EMPLOYMENT TRAINING PROGRAM
To adopt the U.S. Department of Labor PY 2024-2026 Grant Project Ordinance, Superseding Grant Project Ordinance #16403 for Federal Grant to execute City of Durham Workforce Innovation and Opportunity Act (WIOA) Employment Training Program, recognizing the grant award increased from $625,311 to $1,214,498.
Water Management Department
10. PROFESSIONAL SERVICES CONTRACT AWARD TO SCHNABEL ENGINEERING SOUTH, P.C. FOR DAM INSPECTION AND MAINTENANCE ACTIVITIES
To authorize the City Manager to execute a contract with Schnabel Engineering South, P.C., for professional engineering services for Dam Inspections and Maintenance Activities in the amount of $2,065,393, and
To establish a contingency fund in the amount of $206,539, and
To authorize the City manager to negotiate amendments to the contract provided the total contract cost does not exceed $2,271,932.
Citizens’ Matters – To be heard at 1 p.m.
11. JARED RIST
To receive comments from Jared Rist.
(Resource Person JARED RIST) (PR# 17453)
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=674&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.