City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_gKd2qd76RwOtta3nbWOORw to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. PARTICIPATORY BUDGETING STEERING COMMITTEE - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Participatory Budgeting Steering Committee representing Youth with the term to expire on June 30, 2026.
(Due to the resignation of Clark R Songondo)
2. DURHAM CONVENTION & VISITORS BUREAU (DISCOVER DURHAM) - APPOINTMENT
To appoint Doug Pender to the Durham Convention & Visitors Bureau (Discover Durham) representing Full-Service Lodging General Manager with the term to expire on October 31, 2028.
(Due to the term expiration of Thomas C Lubbe)
Departmental Items
Audit Services Department
3. HIRING PRACTICES PERFORMANCE AUDIT NOVEMBER 2025
To receive the Hiring Practices Performance Audit approved at the November 17, 2025, Audit Services Oversight Committee meeting.
Fleet Management Department
4. COOPERATIVE GROUP PURCHASE CONTRACT – COMPACT REAR LOADERS
To authorize the City Manager to execute a contract with Amick Equipment Company, Inc. of Lexington, SC for the purchase of four (4) compact rear loaders for a total amount of $706,212.36.
General Services Department
5. [UPDATE ON REDEVELOPMENT OF 505 W. CHAPEL HILL STREET [45 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=717&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the Redevelopment of 505 W. Chapel Hill Street;
To pause efforts to advance full site redevelopment at this time;
To direct City staff to proceed with subdividing the site to enable the preservation of the Milton Small Building, in coordination with Preservation NC;
To permit City staff to enter into negotiations with Preservation NC to execute an option agreement for the redevelopment of the Milton Small Building; and
To direct City staff to further analyze opportunities to pursue interim activation and programming at the site while awaiting appropriate economic conditions for full site redevelopment.
6. TENNIS COURT LIGHTING PURCHASE CONTRACT AT WHIPPOORWILL PARK WITH MUSCO SPORTS LIGHTING, LLC
To authorize the City Manager to execute a purchase contract with Musco Sports Lighting, LLC, for Whippoorwill Park, in the amount of $598,180;
To establish a contingency fund in the amount of $59,818; and
To authorize the City Manager to negotiate and execute modifications to the purchase contract for the Tennis Court Lighting project at Whippoorwill Park, provided that the total contract amount including existing contingency funds does not exceed $657,998.
7. PROPOSED LEASE WITH DURHAM REGIONAL ASSOCIATION OF REALTORS, INC. AT 4238 UNIVERSITY DRIVE
To adopt a resolution to authorize the City Manager to execute a land lease with Durham Regional Association of REALTORS, Inc. for a five-year (5) term with an additional five-year (5) option to extend by mutual agreement for the continued use of property located at 4238 University Drive (REID 195741); and
To authorize the City Manager to execute subsequent documents permitted by or required by the Lease Agreement, including any amendments, extensions, renewals, or related documents.
8. TENNIS COURT LIGHTING PURCHASE CONTRACT AT ROCK QUARRY PARK WITH MUSCO SPORTS LIGHTING, LLC
To authorize the City Manager to execute a purchase contract with Musco Sports Lighting, LLC, for Rock Quarry Park, in the amount of $794,998;
To establish a contingency fund in the amount of $79,499.80; and
To authorize the City Manager to negotiate and execute modifications to the purchase contract for the Tennis Court Lighting project at Rock Quarry Park, provided that the total contract amount including existing contingency funds does not exceed $874,497.80.
Housing and Neighborhood Services Department
9. HOME SUBRECIPIENT AGREEMENT WITH PRESERVING HOME FOR THE HOMEOWNER REHABILITATION PROGRAM
To authorize the City Manager to execute a HOME Investment Partnerships Program Subrecipient Agreement with Preserving Home in an amount not to exceed $1,612,673 to administer the Homeowner Rehabilitation Program, serving approximately thirty-two (32) low-income elderly and disabled homeowners within the City and County of Durham, subject to completion of required environmental review and clearance under 24 CFR 92.352; and
To authorize City Manager to make modifications to the Subrecipient Agreement provided that the total funding amount and terms remain consistent with federal HOME regulations (24 CFR Part 92) and approved funding sources.
10. REDEVELOPMENT LOAN AGREEMENT WITH THE DURHAM HOUSING AUTHORITY FOR THE REDEVELOPMENT OF TRIBUTE RISING (FOREST HILL HEIGHTS)
To authorize the City Manager to negotiate and execute aloan agreement and related loan documents with the Durham Housing Authority and or Development Ventures Inc. in an amount not to exceed $19,000,000 to support the redevelopment of Forest Hill Heights, also known as Tribute Rising, consistent with the Term Sheet Summary of City Loan Agreement Forest Hills Heights (Tribute Rising Phase I).
Police Department
11. [2025 THIRD QUARTER CRIME REPORT [20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=717&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the 2025 Third Quarter Crime Report; and
To receive the 2025 Third Quarter Crime Report.
Transportation Department
12. FY26 FEDERAL TRANSIT ADMINISTRATION SECTION 5303 GPO AMENDMENT
To adopt FY 2026 FTA Section 5303 Metropolitan Transit Planning Grant Project Ordinance superseding Grant Project Ordinance #16537; and
To authorize the City Manager to execute the Section 5303 Grant Agreement.
Water Management Department
13. AMENDMENT NO. 1 TO CONTRACT NO. 21430 WITH SCHNABEL ENGINEERING SOUTH, P.C. FOR PROFESSIONAL ENGINEERING SERVICES FOR DAM INSPECTIONS AND MAINTENANCE ACTIVITIES
To authorize the City Manager to execute contract Amendment No. 1 with Schnabel Engineering South, P.C. for alternatives evaluation, design, permitting, and bidding services for rehabilitation of the Brown Water Treatment Plant terminal reservoir dam in the amount of $1,897,700, for a total, revised contract amount of $3,963,093; and
To establish additional contingency funds of $189,770, along with the original unused contract contingency of $206,539, increasing the total contract contingency amount to $396,309; and
To authorize the City Manager to negotiate and execute amendments to the contract, provided the total cost of the original contract together with all amendments does not exceed $4,359,402.
Presentations
Budget and Management Services Department
14. [FY 2025-26 FIRST QUARTER FINANCIAL REPORT [15 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=717&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentatiion on the FY 2025-26 First Quarter Financial Report.
Public Hearings
Housing and Neighborhood Services Department
15. PUBLIC HEARING #2 ON THE FY2024-2025 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER)
To conduct the second public hearing to receive comments on the draft FY2024-2025 Consolidated Annual Performance and Evaluation Report (CAPER) submitted to the U.S. Department of Housing and Urban Development (HUD).
Planning and Development Department
16. CONSOLIDATED ANNEXATION – 3306 PAGE ROAD
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing '3306 Page Road' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Capital Properties of Raleigh, LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural, county jurisdiction and establishing the same as Planned Development Residential 8.876, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
17. CONSOLIDATED ANNEXATION – HAMLIN RESERVE
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Hamlin Reserve' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Ricky Calvin Cates and Kelly Brogden Cates;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural, Falls/Jordan Watershed Overlay District A, county jurisdiction and establishing the same as Residential Rural, Falls/Jordan Watershed Overlay District A, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
18. CONSOLIDATED ANNEXATION – LEIGH VILLAGE CENTER
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Leigh Village Center' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Sylvan Leigh LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Suburban-20, Falls/Jordan Watershed Overlay District B, Major Transportation Corridor I-40, county jurisdiction and establishing the same as Compact Suburban Design-Core with a development, Compact Suburban Design- Support 1 with a development plan, Compact Suburban Design-Support 2 with a development plan, Falls/Jordan Watershed Overlay District B, Major Transportation CorridorI-40, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
19. DOWNTOWN DURHAM BLUEPRINT: 2035
To conduct a public hearing to receive comments and consider the following motion:
To adopt a resolution amending the Durham Comprehensive Plan to include the Downtown Durham Blueprint: 2035 Plan.
20. ZONING MAP CHANGE – 3404 PAGE ROAD AMENDMENT
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Planned Development Residential 5.788 and establishing the same as Planned Development Residential 5.788; and
Motion 2: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
Citizens’ Matters – To be heard at 1 p.m.
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=717&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.