City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_p\_xeWcLnTdqgexhYlMDMRw to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. MAYOR'S HISPANIC/LATINO COMMITTEE - APPOINTMENTS
To appoint residents to fill two (2) vacancies on the Mayor's Hispanic/Latino Committee with the terms to expire on October 1, 2026.
(Due to the term expirations of Nancy Leiva-Ramos and Jose E. Guerrero)
2. DURHAM PLANNING COMMISSION - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Durham Planning Commission with the term to expire on June 30, 2025.
(Due to the resignation of Stephen J. Valentine)
Departmental Items
Finance Department
3. AMENDMENT TO MASTER SERVICES AGREEMENT WITH PAYMENTUS CORPORATION FOR ELECTRONIC BILL PAYMENTS SERVICES
To authorize the City Manager or her designee to execute an amendment to the Master Services Agreement with Paymentus Corporation (Contract #13061) for electronic bill payments services.
4. 2024 GENERAL OBLIGATION BOND REFERENDUM
To adopt a Resolution certifying and declaring the results of the Special Bond Referendum on the Bond Orders authorizing the issuance of General Obligation bonds, held for the City of Durham, North Carolina on November 5, 2024.
Fleet Management Department
5. NC STATE TERM CONTRACT – HYBRID POLICE PATROL SUVS
To authorize the City Manager to execute a contract with Clinton Automotive LLC dba Deacon Jones Ford of Clinton, North Carolina for the purchase of seventy-seven (77) hybrid police patrol SUVs for a total amount of $3,662,325.59.
6. NC STATE TERM CONTRACT – POLICE VEHICLE UP-FITTING
To authorize the City Manager to execute a contract with Dana Safety Supply, Inc. of Greensboro, NC for the police up-fitting of seventy-seven (77) new police vehicles with police lighting, siren, wiring, etc. for a total amount of $1,217,430.06.
7. COOPERATIVE GROUP PURCHASE CONTRACT– SHUTTLE BUSES
To authorize the City Manager to execute a contract with Model 1 Commercial Vehicles, Inc. of Indianapolis, Indiana for the purchase of four (4) shuttle buses for a total amount of $665,980.
General Services Department
8. MERRICK-MOORE PARK AMENITY UPGRADES DESIGN CONTRACT WITH W&S OF NORTH CAROLINA, PC
To authorize the City Manager to execute a design contract for the Merrick-Moore Park Amenity Upgrades project with W&S of North Carolina, PC in an amount not to exceed $263,750;
To establish a contingency fund in the amount of $26,375; and
To authorize the City Manager to negotiate and execute modifications to the design contract for the Merrick-Moore Park Amenity Upgrades project provided that the total contract amount including existing contingency funds does not exceed $290,125.
9. FIRST AMENDMENT TO THE CONTRACT WITH ORACLE ELEVATOR HOLDCO, INC. FOR ELEVATOR MAINTENANCE AND REPAIR SERVICES
To authorize the City Manager to execute the First Amendment to Contract for Citywide Elevator Maintenance and Testing Services for Facilities Maintained by the General Services Department with Oracle Elevator Holdco, Inc. in the amount of $66,859 for a revised, total contract amount not to exceed $225,331;
To amend the existing contingency fund of $15,847 by an increase of $6,772 for a revised, total contingency fund of $22,619; and
To authorize the City Manager to negotiate and execute modifications to the Contract for Citywide Elevator Maintenance and Testing Services for Facilities Maintained by the General Services Department, provided that the total contract amount including existing contingency funds does not exceed $247,950.
10. AGREEMENT TO FUND DURHAM SYMPHONY, INCORPORATED FOR THE 2024/2025 DURHAM SYMPHONY SEASON INCORPORATED
To authorize the City Manager to execute the agreement with Durham Symphony, Incorporated for Durham Symphony Orchestra's 2024/2025 season in an amount not to exceed $100,000.
11. CONTRACT FOR CULTURAL PLANNING SERVICES BETWEEN THE CITY OF DURHAM AND MJR PARTNERS, LLC
To authorize the City Manager to execute a contract with MJR Partners, LLC in an amount not to exceed $250,000.
12. FIRST AMENDMENT TO THE 2022 DURHAM CULTURAL ROADMAP DEVELOPMENT INTERLOCAL COOPERATION AGREEMENT
To resolve that the City Manager be authorized to execute the first amendment to the interlocal agreement with Durham County governing development of the Durham Cultural Roadmap.
Human Resources Department
13. AMENDMENTS TO CITY OF DURHAM POLICE AND FIRE COMPENSATION PLANS
To authorize the City Manager to amend the City's Police and Fire Compensation Plans, applying adjustments to the salary structures effective January 11, 2025.
Neighborhood Improvement Services Department
14. CONTRACT BETWEEN HAYTI PROMISE COMMUNITY DEVELOPMENT CORPORATION, CITY OF DURHAM, AND REBUILDING TOGETHER OF THE TRIANGLE FOR FAYETTEVILLE STREET CORRIDOR NEIGHBORHOOD STABILIZATION PARTNERSHIP IMPLEMENTATION
To authorize the City Manager to execute a contract with Hayti Promise Community Development Corporation and Rebuilding Together of the Triangle in the amount of $1,750,000.00 to deliver repairs and services at eligible properties under the partnership.
Technology Solutions Department
15. CONTRACT WITH PEN-LINK, LTD. FOR TANGLES OPEN-SOURCE INTELLIGENCE SOFTWARE-AS-A-SERVICE PLATFORM FOR DURHAM POLICE DEPARTMENT
To authorize the City Manager to execute the Contract for Subscription to Tangles Software-as-a-Service Open-Source Intelligence System with Pen-Link, Ltd. in an amount not to exceed $229,500.
16. SECOND AMENDMENT TO THE SCOPE OF SERVICES BETWEEN DUKE UNIVERSITY AND THE CITY OF DURHAM
To authorize the City Manager to execute the Second Amendment to the Scope of Services Between Duke University and the City of Durham in the amount of $1,354,677 for a revised, total contract amount not to exceed $6,370,877.
Transportation Department
17. FEDERAL TRANSIT ADMINISTRATION COMPLIANCE UPDATES
To approve the Public Transportation Agency Safety Plan for the GoDurham System; and
To approve the Title VI and Limited English Proficiency (LEP) plans for the GoDurham System.
18. THIRD AMENDMENT TO CONTRACT FOR DURHAM FREEWAY COMMUNITY ENGAGEMENT SERVICES WITH AIDILISMS, LLC
To authorize the City Manager to execute the third amendment to the contract with Aidilisms, LLC for Durham Freeway Community Engagement Services in the amount of $60,000, for a revised total contract amount of $160,000.
19. FIRST AMENDMENT TO SUPPLEMENTAL AGREEMENT #3 WITH WSP USA INC. FOR ON-CALL PROFESSIONAL SERVICES FOR DURHAM FREEWAY STUDY
To authorize the City Manager to execute Amendment #1 to the Supplemental Agreement #3 with WSP USA Inc. for the Durham Freeway Study in the amount of $7,025, for a revised total contract amount of $438,825.87.
20. FY2024-2025 TRANSIT CAPITAL IMPROVEMENT PLAN (CIP) BUDGET ORDINANCE AMENDMENT
To adopt an ordinance amending the Transit Capital Improvement Project Ordinance, Fiscal Year 2024-25, as amended, the same being Ordinance #16373.
Public Hearings
City-County Planning Department
21. STREET RENAMING OF VIVIAN STREET
To conduct a public hearing to receive comments and consider the following motion:
Motion 1: To change the name of Vivian Street to William V Bill Bell Way.
Citizens’ Matters – To be heard at 1 p.m.
22 JACQUELINE JACOBS
To receive comments from Jacqueline Jacobs.
(Resource Person JACQUELINE JACOBS 919-358-4613) (PR# 17431)
23 MARGARET CHAPMAN
To receive comments from Margaret Chapman.
(Resource Person MARGARET CHAPMAN 574-485-8162) (PR# 17432)
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=672&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.