Durham City Council · Regular Meeting · February 20, 2025

City Council Work Session Agenda

Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_LnTOlTIJTqyrtJfkcSRRtQ to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order

Roll Call

Announcements by Council

Priority Items by the City Manager, City Attorney and City Clerk

Administrative Consent Items

City Clerk's Office

1. DURHAM PLANNING COMMISSION - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Durham Planning Commission with the term to expire on June 30, 2025.

(Due to the resignation of Marlena Byrne)

2. HUMAN RELATIONS COMMISSION - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Human Relations Commission with the term to expire June 30, 2025.

(Due to the resignation of Asyia Robertson)

Departmental Items

Audit Services Department

3. PROCUREMENT CARD (P-CARD) PERFORMANCE AUDIT JANUARY 2025

To receive the Procurement Card (P-Card) Performance Audit approved at the January 27, 2025 Audit Services Oversight Committee meeting.

City Clerk's Office

4. BOARDS, COMMITTEES, COMMISSIONS AND TASKFORCE CALENDAR YEAR 2024 ANNUAL ATTENDANCE REPORTS

To receive the attendance reports for boards, committees, commissions and taskforces for the period January 1, 2024 through December 31, 2024; and

To authorize the City Clerk to begin the removal process for the members of City of Durham boards, committees, commissions and taskforces who have failed to meet attendance requirements.

5. DURHAM CONVENTION AND VISITORSBUREAU DBA DISCOVER DURHAM 2024 ANNUAL REPORT

To receive the Durham Convention and Visitors Bureau dba Discover Durham 2024 Annual Report.

Community Development Department

6. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM GRANT PROJECT ORDINANCE FOR FY2021-2022

To adopt an Ordinance amending the FY2021-2022 U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Grant Project Ordinance (GPO) to recognize the actual entitlement appropriation of $2,138,128 and actual program income received of $84,757.67 for a total of $2,222,885.67, the same being Ordinance #16087.

General Services Department

7. PUBLIC WORKS OPERATIONS CENTER RENOVATION CONSTRUCTION MANAGER AT RISK AGREEMENT WITH C. T. WILSON CONSTRUCTION CO., INC

To adopt the resolution finding that the use of construction manager at risk (CMAR) services is in the best interest of the Public Works Operations Center Renovation project as determined by the City pursuant to N.C.G.S. 143-128.1(e);

To adopt the resolution approving the prequalification process for the Public Works Operations Center Renovation project consistent with the requirements of N.C.G.S. 143-128.1(c); and

To authorize the City Manager to negotiate and execute a CMAR agreement with C. T. Wilson Construction Co., Inc. for preconstruction services for the Public Works Operations Center Renovation project for an amount not to exceed $220,000.

Neighborhood Improvement Services Department

8. HOUSING APPEALS BOARD ANNUAL REPORT FOR FISCAL YEAR 2024

To receive the annual report for fiscal year 2024 of the Housing Appeals Board.

Police Department

9. [2024 FOURTH QUARTER CRIME REPORT[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=683&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the 2024 Fourth Quarter Crime Report; and

To receive the 2024 Fourth Quarter Crime Report.

Public Works Department

10. AMENDMENT NO. 2 TO SERVICES CONTRACT FOR WATER QUALITY WEB PORTAL REPAIR AND MAINTENANCE FOR THE STORMWATER QUALITY PROGRAM

To authorize the City Manager to execute an amendment to the existing contract for Water Quality Web Portal Repair and Maintenance for the Stormwater Quality Program, with Geotech Computer Systems, Inc. in the amount of $25,000 for a revised total contract amount of $101,000.

Transportation Department

11. SUPPLEMENTAL AGREEMENT #3 TO MASTER AGREEMENT #18906 WITH EXULT ENGINEERING, PC FOR MULTIMODAL SAFETY IMPROVEMENTS TO GUESS ROAD

To authorize the City Manager to execute Supplemental Agreement #3 with Exult Engineering, PC in accordance with the terms and conditions of the Master Agreement titled, City of Durham, North Carolina Master Agreement for Transportation On-Call Services between the City and Exult Engineering, PC dated April 1, 2022, in the amount of $232,100;

To establish a project contingency fund in the amount of $162,400; and

To authorize the City Manager to negotiate and execute modifications to Supplemental Agreement #3 with Exult Engineering, PC, provided that the total contract amount, including existing contingency funds, does not exceed $394,500.

12. SUPPLEMENTAL AGREEMENT #5 TO MASTER AGREEMENT #18925 WITH WSP USA INC. FOR DESIGN OF MULTIMODAL SAFETY IMPROVEMENTS ON CITY-MAINTAINED ROADS

To authorize the City Manager to execute Supplemental Agreement #5 with WSP USA Inc. in accordance with the terms and conditions of the Master Agreement titled, City of Durham, North Carolina Master Agreement for Transportation On-Call Services between the City and WSP USA Inc. dated April 1, 2022, in the amount of $299,264.64.

13. SUPPLEMENTAL AGREEMENT #3 TO MASTER AGREEMENT #18919 WITH STANTEC CONSULTING SERVICES, INC. FOR DESIGN OF TWO-WAY CONVERSION OF ROXBORO STREET AND MANGUM STREET

To authorize the City Manager to execute Supplemental Agreement #3 with Stantec Consulting Services, Inc. in accordance with the terms and conditions of the Master Agreement titled, City of Durham, North Carolina Master Agreement for Transportation On-Call Services between the City and Stantec Consulting Services, Inc. dated April 1, 2022, in the amount of $498,500.

14. SECOND AMENDMENT TO THE CONTRACT WITH RATP DEV USA, INC. FOR THE MANAGEMENT, OPERATION, AND MAINTENANCE OF THE GODURHAM FIXED ROUTE TRANSIT SYSTEM

To authorize the City Manager to execute the second amendment to Contract with RATP Dev USA, Inc. for the management, operation, and maintenance of the GoDurham fixed-route transit system in an amount not to exceed $3,335,000, for a revised total contract amount of $264,879,849.51.

15. GODURHAM FY2024 ANNUAL REPORT

To receive a report on the GoDurham Transit System's FY2024 performance.

16. GOVERNING AGREEMENTS FOR THE 2025-2028 CITY OF DURHAM TRANSPORTATION ON-CALL PROFESSIONAL SERVICES – ENGINEERING SERVICES AND DATA COLLECTION

To authorize the City Manager to execute the Governing Agreements for 2025-2028 Transportation Professional Engineering Services and Data Collection with the 31 selected organizations listed in Exhibit A - On-Call Vendor List; and

To authorize the City Manager to negotiate and execute Supplemental Agreements for services up to $250,000 pursuant to the terms of the Governing Agreement.

Water Management Department

17. CONSTRUCTION CONTRACT AWARD TO CAROLINA CIVILWORKS INC FOR THE 2025 WATER AND SEWER POINT REPAIR

To authorize the City Manager to execute a contract with Carolina Civilworks Inc for the 2025 Water and Sewer Repair Project in the amount of $11,313,560;

To establish a contingency fund for the contract in the amount of $1,131,355; and

To authorize the City Manager to negotiate change orders for the contract provided that the total contract cost does not exceed $12,444,915.

18. CONSTRUCTION CONTRACT TO TERAFLEX GROUP, LLC FOR THE FY25 UNSCHEDULED PIPELINE AND PLANT REPAIRS PROJECT

To authorize the City Manager to execute the FY25 Unscheduled Pipeline and Plant Repairs contract with Teraflex Group, LLC in an amount not to exceed $2,386,425.00;

To establish a contingency fund for the contract in the amount not to exceed $238,642.00; and

To authorize the City Manager to negotiate change orders for the contract provided that the total contract cost does not exceed $2,625,067.00.

19. CONSTRUCTION AWARD TO TERAFLEX GROUP LLC FOR THE ALBANY, PEACHTREE, GATTIS WATERLINE REPLACEMENT PROJECT

To authorize the City Manager to execute the Albany, Peachtree, Gattis Waterline Replacement Project with Teraflex Group LLC in an amount not to exceed $1,668,069;

To establish a contingency fund in the amount of $166,806; and

To authorize the City Manager to negotiate and execute modifications to the Albany, Peachtree, Gattis Waterline Replacement Project, provided that the total contract amount including existing contingency funds does not exceed $1,834,875.

20. CONSTRUCTION CONTRACT TO CAROLINA CIVILWORKS INC FOR THE FY25 UNSCHEDULED PIPELINE AND PLANT REPAIRS PROJECT

To authorize the City Manager to execute the FY25 Unscheduled Pipeline and Plant Repair contract with Carolina Civilworks Inc, in an amount not to exceed $2,318,667.50;

To establish a contingency fund for the contract in the amount not to exceed $231,866.50; and

To authorize the City Manager to negotiate change orders for the contract provided that the total contract cost does not exceed $2,550,534.

Presentations

Budget and Management Services Department

21. [FY2024-25 SECOND QUARTER FINANCIAL REPORT[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=683&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation of the FY 2024-25 Second Quarter Financial Report.

Police Department

22. [POLICE SATISFACTION SURVEY RESULTS PRESENTATION BY ETC INSTITUTE[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=683&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the results of the Police Satisfaction Survey from the ETC Institute.

Public Hearings

City-County Planning Department

23. CLEGG DRIVE STREET CLOSING

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To permanently close, in its entirety, Clegg Drive; and

Motion 2: To amend the Place Type Map of the Comprehensive Plan to designate parcel(s) identified with REIDs 157871, 157900, 157901, and 157870, as recombined with the former dedicated right of way, as Mixed Residential Neighborhood.

Citizens’ Matters – To be heard at 1 p.m.

Supplemental Items

Budget and Management Services Department

24. CITY COUNCIL BUDGET REQUESTS FY2025-26

To conduct a discussion of FY2025-26 City Council budget requests.

Settling the Agenda

Other Matters

Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=683&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.