City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_j6I\_RLKfTgeIv294NtTMAA to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. DURHAM AFFORDABLE HOUSING IMPLEMENTATION COMMITTEE - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Durham Affordable Housing Implementation Committee representing a Resident from Durham Housing Authority Properties with the term to expire on March 15, 2027.
(Due to the term expiration of Glenda J. Ange)
2. HUMAN RELATIONS COMMISSION - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Human Relations Commission representing Other Person with the term to expire June 30, 2025.
(Due to the resignation of Stacy D. Whitenight)
Finance Department
3. JANUARY 2024 BID REPORT
To receive a report on the bids that were acted upon by the City Manager in January 2024.
Departmental Items
Budget and Management Services Department
4. INTERLOCAL AGREEMENT FOR THE DISTRIBUTION OF SALES TAX BETWEEN THE CITY OF DURHAM AND DURHAM COUNTY
To ratify by resolution the one-year Interlocal Agreement (ILA) with Durham County for the sharing of sales tax revenue and;
To authorize the City Manager to execute the ILA on behalf of the City.
City Attorney's Office
5. AMENDMENT #1 FOR JUSTICEMATTERS, INC. CONTRACT NO. 18355 FOR THE IMMIGRATION LEGAL DEFENSE PILOT PROJECT
To authorize the City Manager to execute the First Amendment to the Grant Agreement for an Immigration Legal Defense Pilot Project with JusticeMatters, Inc. to extend the term to January 31, 2024.
City Manager's Office
6. AGREEMENT TO FUND EL CENTRO HISPANO (ECH): COVID RECOVERY INITIATIVE OPERATED BY EL CENTRO HISPANO, INC. USING CITY OF DURHAM GRANT FUNDS
To authorize the City Manager to execute a grant agreement with El Centro Hispano, Inc. to fund El Centro Hispano (ECH): COVID Recovery Initiative in an amount not to exceed $466,424.93 and;
To adopt the revised American Rescue Plan Act (ARPA) of 2021 Grant Project Ordinance Superseeding Grant Project Ordinance #16195.
7. AMERICAN RESCUE PLAN ACT PROJECT (ARPA) - ROAD TO WEALTH BUILDING PROJECT
To authorize the City Manager to execute an ARPA subrecipient grant agreement with Durham Business and Professional Chain, Incorporated (The Chain) in an amount not to exceed $1,000,000 for technical support to small businesses, co-working spaces, and vocational skills training through Vocational Skills Institute development.
Community Development Department
8. AMENDMENT TO CONTRACT #18394 BETWEEN THE CITY OF DURHAMAND DURHAM COUNTY FOR THE PROVISION OF THE HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA) HOUSING ASSISTANCE AND RELATED SUPPORTIVE SERVICES
To ratify the services provided by Durham County by and through the Department of Social Services as a project sponsor subrecipient beginning July 1, 2023 to present;and
To authorize the City Manager to execute the first amendment to contract #18394 with Durham County (1) to fully administer the housing support services under the Housing Opportunities for Persons with AIDS (HOPWA) program, (2) to incorporate Granville County into the current eligible metropolitan statistical area for HOPWA service delivery (3) to extend the contract from to June 30, 2024 (4) and to increase contract total, using HOPWA funding, by $445,545.28 in an amount not to exceed $1,152,020.50.
Finance Department
9. FY24 DEBT SERVICE FUND AND WATER AND SEWER FUNDS BUDGET ORDINANCE AMENDMENTS
To adopt an ordinance amending the City of Durham Budget Ordinance as amended, Fiscal Year 2023-2024, the same being Ordinance #16165.
10. RESOLUTION AUTHORIZING THE VIRTUAL CITY AUCTION
To adopt a resolution authorizing the Virtual City Auction to be held on April 21, 2024, at 6:00 p.m. Eastern Standard Time (EST).
Fleet Management Department
11. COOPERATIVE GROUP PURCHASE CONTRACT– KNUCKLEBOOM TRUCKS
To authorize the City Manager to execute a contract with White Herring Tractor & Truck LLC of Greensboro, NC for the purchase of five (5) knuckleboom trucks for a total amount of $978,121.15.
General Services Department
12. STRUCTURAL MAINTENANCE IMPROVEMENTS FOR PARKING FACILITIES - DESIGN AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC.
To authorize the City Manager to execute the Agreement to Provide Professional Service for Durham Parking Garage Repairs between the City of Durham and Kimley-Horn and Associates, Inc. in an amount not to exceed $650,100;
To establish a contingency fund in the amount of $65,000; and
To authorize the City Manager to negotiate and execute modifications to the Agreement to Provide Professional Service for Durham Parking Garage Repairs between the City of Durham and Kimley-Horn and Associates, Inc., provided the total contract amount including existing contingency funds does not exceed $715,100.
13. SERVICE CONTRACT WITH TRIANGLE STUMP REMOVAL SERVICES LLC FOR RIGHT-OF-WAY STUMP REMOVAL
To authorize the City Manager to execute the Contract for Right-of-Way Stump Removal Services with Triangle Stump Removal Services LLC in an amount not to exceed $73,724.65;
To establish a contingency fund in the amount of $56,275.35; and
To authorize the City Manager to negotiate and execute modifications to the Contract for Right-of-Way Stump Removal with Triangle Stump Removal Services LLC, provided that the total contract amount including existing contingency funds does not exceed $130,000.
Parks and Recreation Department
14. PURCHASE CONTRACT WITH BARRS RECREATION, LLC FOR THEPLAYGROUND & SURFACE REPLACEMENT PROJECT AT WHIPPOORWILL PARK
To authorize the City Manager to execute a Purchase Contract for the Playground & Surface Replacement project at Whippoorwill Park with Barrs Recreation, LLC. in an amount not to exceed $399,986.55;
To establish a contingency fund in the amount of $15,000.00; and
To authorize the City Manager to negotiate and execute modifications to the Purchase Contract for the Playground & Surface Replacement project at Whippoorwill Park, provided that the total contract amount including existing contingency funds does not exceed $414,986.55.
15. PURCHASE CONTRACT WITH GAMETIME FOR THE PLAYGROUND & SURFACE REPLACEMENT PROJECT AT C.R. WOOD PARK
To authorize the City Manager to execute a Purchase Contract for the Playground & Surface Replacement project at C.R. Wood Park with Playcore Wisconsin, Inc, dba GameTime in an amount not to exceed $358,342.59;
To establish a contingency fund in the amount of $15,000.00; and
To authorize the City Manager to negotiate and execute modifications to the Purchase Contract for the Playground & Surface Replacement project at C.R. Wood Park, provided that the total contract amount including existing contingency funds does not exceed $373,342.59.
Police Department
16. [2023 FOURTH QUARTER CRIME REPORT[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=634&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the 2023 Fourth Quarter Crime Report; and
To receive the 2023 Fourth Quarter Crime Report.
17. CONTRACT FOR SHOTSPOTTER RESPOND SERVICES AGREEMENT
To authorize the City Manager to execute a three-year contract with SoundThinking, Inc. to continue using the ShotSpotter Gunshot Detection, Location, and Forensic Analysis Service in the total amount of $658,500.
Public Works Department
18. PURCHASE AGREEMENT WITH NEARMAP USA INC. FOR NEARMAP VERTICAL IMAGERY
To authorize the City Manager to execute a renewal five-year purchase agreement with Nearmap USA Inc. for the purchase and delivery of Nearmap Vertical Imagery in the amount of $78,750.00 paid annually not to exceed $393,750.00.
Technology Solutions Department
19. CONTRACT WITH NWN CORPORATION FOR CITY NETWORK CORE SWITCH UPGRADE
To ratify the contract for City Network Core Switch Upgrade with NWN Corporation in an amount not to exceed $74,679.09 beginning on April 4, 2023, and to authorize the City Manager's execution of the contract as of April 4, 2023.
Transportation Department
20. TRANSIT GRANT PROJECT ORDINANCE AMENDMENTS
To adopt FY2022-23 Bus and Bus Facilities Grant Project Ordinance For The Rehabilitation of Durham Station Supersedes Grant Project Ordinance #15966 and Authorization to Execute Grant Agreement; and
To adopt FY2018-19 City of Durham and State Apprentice Program Grant Supersedes Grant Project Ordinance #15308.
21. FISCAL YEAR 2023-2024 SERVICES AGREEMENT WITH GOTRIANGLE FOR THE REGIONAL INFORMATION CENTER
To authorize the City Manager to execute the Fiscal Year 2023-2024 Services Agreement with the Research Triangle Regional Public Transportation Authority (d/b/a GoTriangle) for the Regional Information Center in an amount not to exceed $286,537.42.
Presentations
Budget and Management Services Department
22. [FY2023-24 SECOND QUARTER FINANCIAL REPORT[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=634&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the FY2023-24 Second Quarter Financial Report.
City Council
23. HAW RIVER PRESENTATION
To receive a presentation titled Haw River Assembly Trash Traps by Emily Sutton, Haw Riverkeeper.
Police Department
24. [SHOTSPOTTER EVALUATION PRESENTATION BY THE WILSON CENTER[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=634&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation from the Wilson Center for Science and Justice at Duke University regarding its evaluation of the one-year pilot program for ShotSpotter.
Public Hearings
City-County Planning Department
25. CONSOLIDATION ANNEXATION – OLIVE BRANCH RESERVE NORTH
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Olive Branch Reserve North' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with MCRT SFR Investments LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural, Falls/Jordan District B county jurisdiction and establishing the same as Planned Development Residential 3.700, Falls/Jordan District B, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. 160D-605.
26. ZONING MAP CHANGE – OLD WEST FARMS DURHAM
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Urban 5(2), Commercial General and establishing the same as Commercial General with a textual development plan; and
Motion 2: To adopt a Consistency Statement as required by N.C.G.S. 160D-605.
27. ZONING MAP CHANGE – AURA GREEN HILL
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Aura Green Hill' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Trinsic Acquisition Company LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Planned Development Residential 59.102 and Industrial Light and establishing the same as Planned Development Residential 34.923; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. 160D-605.
Citizens’ Matters – To be heard at 1 p.m.
28 JOSH RAVITCH
To receive comments from Josh Ravitch.
29 AMY ROSENTHAL
To receive comments from Amy Rosenthal
30 KATHRYN WOLF
To receive comments from Kathryn Wolf
31 PHOEBE WOLF
To receive comments from Phoebe Wolf
32 SARA MAXWELL
To receive comments from Sara Maxwell
33 KAHLIT HARLEY
To receive comments from Kahlit Harley
34 JULIAN MACK
To receive comments from Julian Mack
Closed Session
General Services Department
35. CLOSED SESSION TO DISCUSS NEGOTIATION OF CONTRACT TERMS FOR A PROPOSED CONTRACT REGARDING REAL PROPERTY
To hold a closed session to seek instruction in negotiating the material terms of a proposed contract for the acquisition, purchase, option, exchange or lease of real property pursuant to N.C.G.S. 143-318.11(a)(5).
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=634&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.