City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_7FQ6XzWsR42jObLHjL-BdA to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. Approval of City Council Minutes
To approve the City Council minutes for the following meetings: 12/7/23 Work Session; 12/18/23 Regular Meeting; 12/19/23 Work Session; 1/2/24 Regular Meeting; 1/4/24 Work Session; 1/8/24 Special Meeting; 1/10/24 Special Meeting; and 1/16/24 Special Meeting.
2. Durham Open Space & Trails Commission - Appointment
To appoint a resident to fill one (1) vacancy representing At-Large on the Durham Open Space & Trails Commission with the term to expire on June 30, 2026.
(Due to the resignation of Derrick Beasley)
3. Human Relations Commission - Appointment
To appoint a resident to fill one (1) vacancy on the Human Relations Commission representing Caucasian/Non-Hispanic Person with the term to expire June 30, 2025.
(Due to the resignation of Amelia Jackson)
4. Mayor's Council for Women - Appointment
To appoint a resident to fill one (1) vacancy on the Mayor's Council for Women representing Public Safety Sector with the term to expire on June 30, 2025.
(Due to the resignation of Nana Asante-Smith)
5. Mayor's Hispanic/Latino Committee - Appointment
To appoint a resident to fill one (1) vacancy on the Mayor's Hispanic/Latino Committee with the term to expire on October 1, 2025.
(Due to the term expiration of Anabel Rosa)
6. Participatory Budgeting Steering Committee - Appointment
To appoint a resident to fill one (1) vacancy on the Participatory Budgeting Steering Committee representing Youth with the term to expire on June 30, 2025.
(Due to the resignation of Prince C. Rivers)
7. Racial Equity Commission - Appointment
To appoint a resident to fill one (1) vacancy on the Racial Equity Commission representing At-Large with the term to expire on November 1, 2024.
(Due to the resignation of Easmond Codjoe)
Finance Department
8. December 2023 Bid Report
To receive a report on the bids that were acted upon by the City Manager in December 2023.
Departmental Items
Audit Services Department
9. Audit Services Oversight Committee-2023 Annual Report
To receive the Audit Services Oversight Committee-2023 Annual Report.
10. Billing and Collections Performance Audit January 2024
To receive the Billing and Collections Performance Audit approved at the January 2024 Audit Services Oversight Committee meeting.
City Clerk's Office
11. Durham Convention and Visitors Bureau dba Discover Durham 2023 Annual Report
To receive the Durham Convention and Visitors Bureau dba Discover Durham 2023 Annual Report.
City-County Planning Department
12. 2023 Board of Adjustment Annual Report
To receive the 2023 Board of Adjustment Annual Report.
13. 2023 Appearance Commission Annual Report
To receive the 2023 Appearance Commission Annual Report.
14. 2023 Durham Open Space and Trails Commission Annual Report
To receive the 2023 Durham Open Space and Trails Commission Annual Report.
15. 2023 Durham Planning Commission Annual Report
To receive the 2023 Durham Planning Commission Annual Report.
16. 2023 Durham Historic Preservation Commission Annual Report
To receive the 2023 Durham Historic Preservation Commission Annual Report.
Community Development Department
17. Resolution for Conveyance of Surplus Properties to Durham Community Land Trustees Inc.
To authorize the City Manager to adopt a resolution declaring 704 Grant Street (PIN 0831-12-2684, Parcel ID# 118144) and 917 Grant Street (PIN 0831-11-2771) as surplus properties; and
To authorize the conveyance of such properties by private sale, pursuant to N.C. Gen. Stat. 160A-279, to the non-profit organization DCLT.
18. 2023 Citizens Advisory Committee Annual Report
To receive the 2023 Annual Report from the Citizens Advisory Committee.
General Services Department
19. Third Amendment to License Agreement with American Towers LLC for the Emergency Communications Department at Parkwood Tower
To authorize the City Manager to execute the Third Amendment to the License Agreement with American Towers LLC resulting in a $19,049.46 increased rental rate during the initial ten-year (10) term for the continued operation of the City's Emergency Communication Department public safety equipment located at 1005 E. NC Highway 54, Parcel ID 152817; and
To authorize the City Manager to execute subsequent documents, including two (2) five-year (5) renewals resulting in a $30,760.08 increased rental rate, permitted by, or required by either the License Agreement, including any amendments, or related documents.
20. Durham Cultural Advisory Board 2023 Annual Report
To receive the Durham Cultural Advisory Board 2023 Annual Report.
21. Durham Environmental Affairs Board 2023 Annual Report
To receive the Durham Environmental Affairs Board 2023 Annual Report.
22. Durham Convention Center Authority Board 2023 Annual Report
To receive the Durham Convention Center Authority Board 2023 Annual Report.
Neighborhood Improvement Services Department
23. Housing Appeals Board Annual Report for Fiscal Year 2023
To receive the annual report for fiscal year 2023 of the Housing Appeals Board.
24. Amendment to Non-Discrimination Ordinance
To amend Chapter 34, Article IV, Sec. 34-108(b) of the Non-Discrimination Ordinance of the City of Durham to change membership requirements for the Human Relations Commission.
Office of Economic and Workforce Development
25. First Amendment to Contract with Infinity Bridges, Inc. to Deliver Durham Momentum 360 Financial Academy
To authorize the City Manager to execute the First Amendment to Contract with Infinity Bridges, Inc. to Deliver Durham Momentum 360 Financial Academy in an amount of $105,000 for a revised, total contract amount not to exceed $155,000.
Parks and Recreation Department
26. 2023 Recreation Advisory Commission Annual Report
To receive the 2023 Recreation Advisory Commission Annual Report
Public Works Department
27. Resolution Accepting the City of Raleigh Stormwater Restoration Funding Agreement for the South Ellerbe Stormwater Project
To adopt the Resolution Accepting the Capital Improvement Project Grant from the City of Raleigh Watershed Protection Program for the South Ellerbe Stormwater Project; and
To Authorize the City Manager to enter into a grant agreement with the City of Raleigh titled the Stormwater Restoration Funding Agreement and associated documents.
Technology Solutions Department
28. First Amendment to Service Contract with Kimley-Horn and Associates, LLC.
To authorize the City Manager to execute the first amendment to the service contract with Kimley-Horn and Associates, Inc. in the amount of $70,000 for a revised, total contract amount not to exceed $720,000.
29. Contract with ESO Solutions, Inc. for a Records Management System
To authorize the City Manager to execute the Contract for a Fire Records Management System with and ESO Solutions, Inc. in an amount not to exceed $63,587.05.
30. Street Smart LLC Software as a Service Contract Amendment
To authorize the City Manager to execute the First Amendment to the Service Contract with Street Smart, LLC in the amount of $83,928 for a revised, total contract amount not to exceed $341,028
Transportation Department
31. 2023 Bicycle and Pedestrian Advisory Commission Annual Report
To receive the Bicycle and Pedestrian Advisory Commission (BPAC) 2023 Annual Report.
32. Interlocal Agreement with the City of Durham, Central Pines Regional Council, and Durham County Regarding Cost Sharing for the City Of Durham / Durham County Bicycle and Pedestrian Plan
To resolve that the City Manager be authorized to execute the Interlocal Agreement between the City of Durham, Central Pines Regional Council, and Durham County regarding cost sharing for the City of Durham / Durham County Bicycle and Pedestrian Plan.
33. Amendment #4 to Professional Services Contract with DRMP, Inc. for Woodcroft Parkway Extension (TIP #U-5823)
To authorize the City Manager to execute Amendment #4 to the professional services contract with DRMP, Inc. for the Woodcroft Parkway Extension project (TIP #U-5823) in the amount of $207,169.80 for a total revised contract amount of $1,013,190.18.
34. Supplemental Agreement #4 for Multimodal Grants Support with WSP USA, Inc.
To authorize the City Manager to execute Supplemental Agreement #4 with WSP USA, Inc. for grants support services in an amount not to exceed $497,000.
Water Management Department
35. Tar River Land Conservancy Norris Farm Watershed Protection Project – Authorization to Fund
To authorize the expenditure of $21,500 from the City's Watershed Protection funds for the Tar River Land Conservancy Norris Farm Watershed Protection Project.
36. Eno River Association Riparia Gardens Watershed Protection Project – Authorization to Fund
To authorize the expenditure of $57,013 from the City's Watershed Protection funds for the Eno River Association Riparia Gardens Watershed Protection Project.
37. Proposed Bill Credit for Water Customers Completing Water Service Line Material Surveys
To adopt an ordinance amending the City of Durham Code of Ordinances, Chapter 70 Titled Utilities, to create a Public Health Incentive Program.
38. Proposed Boundary Revision for the Southeast Regional Lift Station Service Area
To adopt the revised Southeast Regional Lift Station Service Area Boundary.
Presentations
Water Management Department
39. [City Council Lead and Copper Rule Revision Presentation[20 Minutes]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=631&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the Lead and Copper Rule Revision.
Public Hearings
City-County Planning Department
40. Consolidated Annexation – Sagebrook
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Sagebrook' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Sagebrook Durham, LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Residential Rural, Falls/Jordan District-B, county jurisdiction and establishing the same as Planned Development Residential 6.943, Falls/Jordan District-B, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. 160D-605.
41. Consolidated Annexation – 5802 South Miami Boulevard Multifamily
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing '5802 South Miami Boulevard Multifamily' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with HM Partners, LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Commercial General with a development plan and Residential Suburban 20, county jurisdiction and establishing the same as Planned Development Residential 47.470, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. 160D-605.
42. Zoning Map Change – 1339 Cole Mill Road
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Residential Suburban-20 and establishing the same as Residential Suburban-Multifamily with a Textual Development Plan; and
Motion 2: To adopt a Consistency Statement as required by N.C.G.S. 160D-605.
43. Text Amendment - Remainder Lot Width (TC2300006)
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance amending Paragraph 7.1.2B of the Unified Development Ordinance; and
Motion 2: To adopt a Consistency Statement as required by N.C.G.S. 160D-605.
Citizens’ Matters – To be heard at 1 p.m.
44. Chris Hawn
To receive comments from Chris Hawn.
45. Sara Maxwell
To receive comments from Sara Maxwell.
Supplemental Items
City Council
46. Resolution Supporting an End to the Violence Between Israel and Palestine
To adopt a resolution supporting an end to the violence between Israel and Palestine.
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=631&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.