City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_5qIhCt5ERKSVuHuM1tJj0g to register to speak during the Work Session.Your registration must be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. Durham Homeless Services Advisory Committee - Appointment
To appoint a resident to fill one (1) vacancy on the Durham Homeless Services Advisory Committee representing Corporate/Private Sector with the term to expire on June 30, 2023.
(Due to the resignation of Harold D. Briscoe)
2. Durham Performing Arts Center Oversight Committee - Appointments
To appoint residents to fill two (2) vacancies on the Durham Performing Arts Center Oversight Committee with one representing Arts and Culture and with one representing Facility Management with the terms to expire on March 1, 2026.
(Due to the term expirations of Chuck Catotti and Nicole Oxendine)
3. Durham Performing Arts Center Oversight Committee - Mayoral Appointment
To appoint Finesse G. Couch to the Durham Performing Arts Center Oversight Committee representing Mayor’s Appointee and Community Relations with the term to expire on March 1, 2026.
(Due to the term expiration of Wendy Brown-Spaulding)
4. Mayor's Hispanic/Latino Committee - Appointment
To appoint a resident to fill one (1) vacancy on the Mayor’s Hispanic/Latino Committee with the term expiring on October 1, 2024.
(Due to the term expiration of Linda Stone)
5. Citizens Advisory Committee - Appointment
To appoint a resident to fill one (1) vacancy on the Citizens Advisory Committee with the term to expire on June 30, 2024.
(Due to the resignation of Shaneka M. Bynum)
Departmental Items
Audit Services Department
6. On-Street, Off-Street Parking Performance Audit January 2023
To receive the On-Street, Off-Street Parking Performance Audit approved at the January 23, 2023, Audit Services Oversight Committee meeting.
7. Audit Services Oversight Committee - 2022 Annual Report
To receive the 2022 Audit Services Oversight Committee Annual Report.
City Clerk's Office
8. 2022 Raleigh-Durham Airport Authority Annual Report
To receive the 2022 Raleigh-Durham Airport Authority Annual Report.
City Manager's Office
9. American Recovery Plan Act (ARPA) Project - Durham Children's Initiative's Connected to Career Pipeline
To authorize the City Manager to execute an ARPA subrecipient grant agreement with Durham Children's Initiative in an amount not to exceed $140,000.
City-County Planning Department
10. 2022 Durham Open Space and Trails Commission Annual Report
To receive the 2022 Durham Open Space and Trails Commission Annual Report.
11. 2022 Durham City-County Appearance Commission Annual Report
To receive the 2022 Durham City-County Appearance Commission Annual Report.
12. 2022 Board of Adjustment Annual Report
To receive the 2022 Board of Adjustment Annual Report.
13. 2022 Planning Commission Annual Report
To receive the 2022 Planning Commission Annual Report.
14. 2022 Historic Preservation Commission Annual Report
To receive the 2022 Historic Preservation Commission Annual Report.
Community Development Department
15. Approval of a Multifamily Housing Facility to be known as Hardee Street Apartments in the City of Durham, North Carolina with the Financing thereof with Multifamily Housing Revenue Bonds
To adopt a resolution providing approval of a multifamily housing facility known as Hardee Street Apartments in the City of Durham, North Carolina; and
To approve the financing thereof with multifamily housing revenue bonds in an aggregate amount not to exceed $21,000,000.
Community Safety Department
16. 2022 Durham Community Safety and Wellness Taskforce Annual Report
To receive an annual report from the Durham Community Safety & Wellness Task Force.
Finance Department
17. Budget Amendments for Certain CIP Project Ordinances, HUD Grant Project Ordinances, and FY23 Annual Operating Funds
To adopt Ordinances amending Capital Improvements Project Ordinances, the same being Ordinance #16050, #16051, #15954, #15955, #15956, #15957, for the purpose of closing various projects deemed complete and in the amount of $272,839,437;
To adopt an Ordinance amending the General Capital Improvements Project Ordinance, the same being Ordinance #16050, for the purpose of increasing River Park Playground project by $322,741 and by using remaining funds from Construction in Process projects that are being closed;
To adopt an Ordinance amending the General Capital Improvements Project Ordinance, the same being Ordinance #16050, for the purpose of increasing the Beechwood Cemetery project by $240,690 and by using remaining funds from Construction in Process projects that are being closed;
To adopt an Ordinance amending the General Capital Improvements Project Ordinance, the same being Ordinance #16050, for the purpose of increasing the Morgan Rigsbee Mixed Use Parking Garage Upfit project by $386,621 and by using remaining funds from Construction in Process projects that are being closed;
To adopt an Ordinance amending the General Capital Improvements Project Ordinance, the same being Ordinance #16050, for the purpose of increasing Alston Avenue Sidewalk project by $1,332,010, of which $242,484 uses remaining funds from Construction in Process projects that are being closed, $871,621 is federal funding, and $217,905 is a 20% City match requirement paid out of the Debt Service Fund;
To adopt an Ordinance amending the General Capital Improvements Project Ordinance, the same being Ordinance #16050, for the purpose of increasing Renaissance Traffic Signal project by $59,303 and by using remaining funds from Construction in Process projects that are being closed;
To adopt an Ordinance amending the General Capital Improvements Project Ordinance, the same being Ordinance #16050, for the purpose of increasing Sidewalk, Repair, ADA, Gaps project by $3 and by using remaining funds from Construction in Process projects that are being closed;
To adopt an Ordinance amending the Solid Waste Capital Improvements Project Ordinance, the same being Ordinance #15955, for the purpose of increasing Waste Disposal Recycling Center Reconstruction by $7,087 and by using remaining funds from Construction in Process projects that are being closed;
To find that Renaissance Traffic Signal project is at least 17.5% necessitated by new construction and that up to 17.5% of the capital costs of that project may be paid by impact fees collected within the same service zone and collected for the same purpose;
To adopt an Ordinance amending the FY 2021-2022 U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) grant project ordinance to recognize the actual CDBG Program Income received of $193,764.51 for a total appropriation of $2,300,841.51, the same being Ordinance #15799;
To adopt an Ordinance amending the FY 2021-2022 U.S. Department of Housing and Urban Development (HUD) HOME Investment Partnerships Agreement (HOME) grant project ordinance to recognize the actual CDBG Program Income received of $791,550.92 for a total appropriation of $1,990,731.92, the same being Ordinance #15801;
To adopt an Ordinance amending the FY 2022-2023 U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) grant project ordinance to recognize the actual grant award received decrease from $2,100,000 to $2,077,194. The estimated Program Income remains unchanged at $100,000 for a total appropriation of $2,177,194, the same being Ordinance #15926;
To adopt an Ordinance amending the FY 2022-2023 U.S. Department of Housing and Urban Development (HUD) HOME Investment Partnerships Agreement (HOME) grant project ordinance to recognize the actual grant award received increase from $1,100,000 to $1,315,500. The estimated Program Income remains unchanged at $100,000 for a total appropriation of $1,415,500, the same being Ordinance #15927;
To adopt an Ordinance amending the FY 2022-2023 U.S. Department of Housing and Urban Development (HUD) Emergency Solutions Grant Program (ESG) grant project ordinance to recognize the actual grant award received increase from $174,000 to $179,732 for a total appropriation of $179,732, the same being Ordinance #15928;
To adopt an Ordinance amending the FY 2022-2023 U.S. Department of Housing and Urban Development (HUD) Housing Opportunities for Persons with AIDS Performance (HOPWA) grant project ordinance to recognize the actual grant award received increase from $858,000 to $965,738 for a total appropriation of $965,738, the same being Ordinance #15929;
To adopt a budget ordinance amending the City of Durham Budget Ordinance as amended, Fiscal Year 2022-23, the same being Ordinance #16058; and
To adopt a Resolution superseding Resolution #10270 to amend the Internal Service Funds Fiscal Year 2022-23 Financial Plan for the purpose of recognizing revenue adjustments in the Risk Fund.
Fleet Management Department
18. Cooperative Group Purchase Contract – Three (3) Sutphen Extreme Duty Custom Pumper Trucks
To authorize the City Manager to execute a contract with the Sutphen Corporation for the purchase of three (3) Sutphen Extreme Duty Custom Pumper Trucks in the amount of $2,584,373.07.
General Services Department
19. Construction Contract with Bar Construction Company, Inc. for Athletic Court Renovations – Piney Wood Park Pickleball
To authorize the City Manager to execute a construction contract with Bar Construction Company, Inc. for the Piney Wood Park Pickleball Project in the amount of $443,000;
To establish a contingency fund for the contract in the amount of $34,640; and
To authorize the City Manager to negotiate and execute change orders to the construction contract, provided that the total project cost does not exceed $477,640.
20. Durham Cultural Advisory Board 2022 Annual Report
To receive the Durham Cultural Advisory Board 2022 Annual Report.
21. Service Contract with Arbormax Tree Service, LLC for Right-of-Way Stump Removal
To authorize the City Manager to execute a service contract with Arbormax Tree Service, LLC for the grinding and removal of tree stumps in an amount not to exceed $74,279.50;
To establish a contingency fund for the service contract with Arbormax Tree Service, LLC in an amount not to exceed $15,720.50; and
To authorize the City Manager to negotiate and execute change orders for the contract with Arbormax Tree Service, LLC, provided that the total contract cost does not exceed $90,000.
22. Durham Environmental Affairs Board 2022 Annual Report
To receive the Durham Environmental Affairs Board 2022 Annual Report.
23. Durham Convention Center Authority Board 2022 Annual Report
To receive the Durham Convention Center Authority Board 2022 Annual Report.
24. Former Wheels Skating Center Up-Fit Design Contract with DTW Architects & Planners, Ltd.
To authorize the City Manager to execute an Owner-Architect agreement with DTW Architects & Planners, Ltd. for design and construction administration services for the Former Wheels Skating Center Up-fit Project for an amount not to exceed $293,000;
To establish a contingency fund for the contract in the amount of $29,300; and
To authorize the City Manager to execute amendments to the Owner-Architect agreement provided the total cost of the contract does not exceed $322,300.
25. Governing Service Agreements for On-Call Professional Services: Geotechnical Engineering, Environmental Services, Surveying and Cost Estimating
To authorize the City Manager to execute Governing Service Agreements for 2023-2026 On-Call Professional Services for Geotechnical Engineering, Environmental Services, Surveying and Cost Estimating with: (1) A1 Consulting Group, Inc., (2) Axias (GA) LLC, (3) CHA Consulting, Inc., (4) Cumming Management Group, Inc., (5) DRMP NC Inc., (6) ECS Southeast, LLP, (7) Falcon Engineering, Inc., (8) The John R. McAdams Company, Incorporated, (9) NOVA Engineering & Environmental, Inc., (10) PEG Contracting Inc., (11) Pennoni Associates Inc., (12) RVE, Inc., (13) S&ME, INC., (14) STEWART ENGINEERING, INC., (15) Summit Design and Engineering Services, PLLC, (16) Summit Engineering, Laboratory & Testing, Inc., (17) Tai and Associates PLLC, and (18) Terracon Consultants, Inc.; and
To authorize the City Manager to negotiate and execute Supplemental Service Agreements for services up to $250,000 for each project without additional City Council approval.
26. Contract to Perform Energy Audit Services Between the City of Durham and ALPHA Facilities Solutions, LLC
To authorize the City Manager to execute a contract with ALPHA Facilities Solutions, LLC to provide energy audit services in an amount not to exceed $125,000; and
To authorize the City Manager to execute subsequent documents permitted by or required by the contract, including any amendments, or related documents.
27. Lease with RDU Presidential Park West Property Owner LP for Durham Police Department District 4 Substation
To authorize the City Manager to execute a lease agreement with RDU Presidential Park West Property Owner LP for 2945 South Miami Boulevard Durham, NC 27703 (Suites 133, 134, 135, and 136) for Durham Police Department District 4 Substation;
To authorize the City Manager to execute a five-year lease extension with RDU Presidential Park West Property Owner LP; and
To authorize the City Manager to execute subsequent documents permitted by or required by the Lease Agreement, including any amendments, or related documents.
Neighborhood Improvement Services Department
28. Mayor’s Hispanic/Latino Committee 2022 Annual Report
To receive the 2022 annual report for Mayor’s Hispanic/Latino Committee.
Office of Economic and Workforce Development
29. Workforce Innovation and Opportunity Act Agreement for Adult Worker and Dislocated Worker Program – Eckerd Youth Alternatives, Inc.
To ratify the services provided by Eckerd Youth Alternatives, Inc. as a sub recipient beginning July 1, 2022; and
To authorize the City Manager to execute a sub recipient agreement with Eckerd Youth Alternatives, Inc. to fully implement the WIOA Adult Worker and Dislocated Worker Program for the DWDB in an amount not to exceed $439,918.
Parks and Recreation Department
30. 2022 Recreation Advisory Commission Annual Report
To receive the 2022 Recreation Advisory Commission Annual Report.
Police Department
31. 2022 National Police Athletic League Endowment Grant Project Ordinance
To authorize the City Manager to accept the 2022 National PAL Endowment sub-grant by executing the grant documents; and
To adopt the 2022 National PAL Endowment Grant Ordinance in the amount of $3,000.
32. 2023 Duke Doing Good Grant Project Ordinance
To authorize the City Manager to accept the 2023 Duke Doing Good Award grant by executing the grant documents; and
To adopt the 2023 Duke Doing Good Grant Ordinance in the amount of $5,000.
Public Works Department
33. Contract SW-40C, Construction Engineering and Inspection Services for South Alston Avenue Sidewalk
To authorize the City Manager to execute a professional services contract for SW-40C, Construction Engineering and Inspection Services for South Alston Avenue Sidewalk with TranSystems Corporation in the amount not to exceed $234,618.
34. Contract SW-92 Sidewalk Repairs 2023
To authorize the City Manager to execute a contract for SW-92 Sidewalk Repairs 2023 with Browe Construction Company in the amount of $2,781,465;
To establish a contingency fund in the amount of $278,146.50; and
To authorize the City Manager to negotiate and execute change orders to the contract provided that the total contract cost does not exceed $3,059,611.50.
35. Contract ST-322 Maryland Ave. Bridge Removal
To authorize the City Manager to execute a construction contract for ST-322 Maryland Ave. Bridge Removal with McQueen Construction, Inc. in the amount of $427,777;
To establish a contingency fund in the amount of $85,555.40; and
To authorize the City Manager to negotiate and execute change orders to the contract provided that the total contract does not exceed $513,332.40.
36. Interlocal Agreement with Durham County for the Administration and Enforcement of Sediment and Erosion Control Requirements within the City of Durham
To resolve that the City Manager be authorized to execute an interlocal agreement between the City of Durham and Durham County for the administration and enforcement of sediment and erosion control requirements by Durham County within the City of Durham.
37. Contract SW-40, South Alston Avenue Sidewalk Project (TIP# C-5183B)
To adopt a Resolution authorizing the City Manager to execute the contract for SW-40, South Alston Avenue Sidewalk Project (NCDOT TIP# C-5183B) with White Oak Construction Corp. of N.C.;
To authorize the City Manager to execute a contract for SW-40, South Alston Avenue Sidewalk Project (NCDOT TIP# C-5183B) with White Oak Construction Corp. of N.C. in the amount of $1,639,877;
To establish a contingency fund in the amount of $245,981.55; and
To authorize the City Manager to negotiate and execute change orders to the contract provided that the total project cost does not exceed $1,885,858.55.
38. Stormwater Infrastructure Repairs (SD-2022-02)
To authorize the City Manager to execute Contract SD-2022-02, Stormwater Infrastructure Repairs, with Roadworks Construction Company, LLC. in the amount of $2,353,051.85;
To establish a contingency fund in the amount of $352,956; and
To authorize the City Manager to negotiate change orders for Contract SD-2022-02 provided that the total contract cost does not exceed $2,706,007.85.
Solid Waste Management Department
39. Fellowship Placement Agreement Between the City of Durham and Fuse Corps for Designing a Sustainable Solution to Waste Management Project
To authorize the City Manager to execute the First Amendment to the Fellowship Placement Agreement with FUSE Corps, which incorporates into the main agreement details of the proposed solid waste management project; and
To authorize the City Manager to execute an Individual Placement Agreement with FUSE Corps for an Executive Fellowship Project in an amount not to exceed $80,000 to help design a sustainable solution to waste management.
Technology Solutions Department
40. Contract Amendment with GRANICUS, LLC dba Granicus Saas, LLC to Upgrade the Granicus Encoders and Software
To authorize the City Manager to execute the First Amendment to the Master Subscription Agreement between GRANICUS, LLC dba Granicus Saas, LLC and the City of Durham in the amount of $144,385.25, for a total three-year contractual revised amount not-to-exceed $298,858.58.
Transportation Department
41. Second Amendment to Purchase Contract for Six (6) Gillig Electric Buses
To authorize the City Manager to execute a second amendment to the Purchase Contract with Gillig, LLC for six (6) 40-foot, low-floor, heavy duty electric buses increasing the per bus price to $1,033,424, for a total, not to exceed purchase price of $6,200,544.
42. 2022 Bicycle and Pedestrian Advisory Commission Annual Report
To receive the Bicycle and Pedestrian Advisory Commission (BPAC) 2022 Annual Report.
43. Construction of a Traffic Signal at Hillandale Road and Horton Road
To authorize the City Manager to execute a contract with Fulcher Electric of Fayetteville, Inc. in the amount of $296,135 for the installation of a new traffic signal at Hillandale Road and Horton Road;
To establish a project contingency fund in the amount of $44,420.25; and
To authorize the City Manager to negotiate change orders to the project provided the cost of the contract, including all change orders, does not exceed the total contract cost of $340,555.25.
Water Management Department
44. Nutrient Analyzer Service Agreement with Hach Company
To authorize the City Manager to execute a service contract with Hach Company to provide on-call services for maintenance and updates of plant nutrient analyzers for a cost not to exceed $284,802.29 for a three-year term.
Presentations
City Manager's Office
45. [American Rescue Plan Act (ARPA) Update [30 minutes]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=570&doctype=1#mediaAndItemView "Read more details about this item")
To receive an update on the American Rescue Plan Act (ARPA) funding and solicit feedback on remaining unspent funds.
46. [Affordable Housing Deep Dive Presentation on Durham Eviction Diversion Program [25 minutes]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=570&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation from Legal Aid of North Carolina on the Durham Eviction Diversion Program.
Transportation Department
47. [GoDurham FY22 Annual Report [25 minutes]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=570&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation of the FY22 Annual Report for GoDurham.
Public Hearings
City-County Planning Department
48. Zoning Map Change - American Village Townhomes
To conduct a public hearing to receive comments and consider the following motion(s):
Motion #1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Residential Suburban - 10 (RS-10) and establishing the same as Residential Suburban - Multifamily with a Text-only Development Plan (RS-M(D)) restricting the site to a maximum of five townhouse units; and
Motion #2: To adopt a Consistency Statement as required by NCGS 160D-605.
49. Consolidated Annexation - Welcome Venture Park
To conduct a public hearing to receive comments and consider the following motion(s):
Motion #1: To adopt an ordinance annexing 'BDG2200004' into the City of Durham effective March 31, 2023; and to authorize the City Manager to enter into a utility extension agreement with Welcome Venture Park,LLC;
Motion #2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Industrial light (IL)/Falls/Jordan Lake District-B (F/J-B), County Jurisdiction and establishing the same as Industrial Light with a Development Plan (IL(D))/Falls/Jordan Lake District-B (F/J-B), City Jurisdiction;and
Motion #3: To adopt a Consistency Statement as required by NCGS 160D-605.
50. Zoning Map Change- 1907 South Miami Boulevard
To conduct a public hearing to receive comments and consider the following motion(s):
Motion #1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Residential Suburban - 20 (RS-20) and establishing the same as Residential Suburban \- 20 (RS-20), Transitional Office Overlay (TO); and
Motion #2: To adopt a Consistency Statement as required by NCGS 160D-605.
Community Development Department
51. Public Hearing on Use of Home-American Rescue Plan (ARP) Funds
To conduct a public hearing to receive resident comments on the use of HOME-American Rescue Plan (ARP) funds.
52. Public Hearing on and Approval of Proposed Amendments to the FY 2016-2017, 2017-2018, 2018-2019, 2019-2020, 2020-2021 and 2021-2022 Annual Action Plans
To conduct a Public Hearing on February 20, 2023 to receive citizen comments on the Draft Proposed HOME Amendments to the FY 2016-2017, 2017-2018, 2018-2019, 2019-2020, 2020-2021 and 2021-2022 Annual Action Plans as it relates to HOME Investment Partnerships Program (HOME) funds;
To approve the Draft Proposed HOME Amendments to the FY 2016-2017, 2017-2018, 2018-2019, 2019-2020, 2020-2021 and 2021-2022 Annual Action Plans for submission to the U.S. Department of Housing and Urban Development (HUD); and
To authorize the City Manager to execute all administrative requirements and contractual documents for the implementation of the amended FY 2016-2017, 2017-2018, 2018-2019, 2019-2020, 2020-2021 and 2021-2022 Annual Action Plans to reallocate funding to accurately reflect how the City of Durham utilized its federal HOME award allocations and HOME Program Income for projects/activities that have been completed, currently in progress, and are planned using the applicable funding year allocations.
Supplemental Items
City Council's Office
53. Presentation on Single Use Plastic Bag Fees
To receive a presentation on single use plastic bag fees in Durham.
City Manager's Office
54. 2023 Long Session Legislative & Advocacy Agendas
To adopt the Legislative and Advocacy Agendas for the 2023 Long Session of the N.C. General Assembly.
City Council's Office
55. Resolution in Solidarity with Durham’s LGBTQ+ Community
To adopt a Resolution in Solidarity with Durham's LGBTQ+ Community.
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=570&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established.Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form.Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.