Durham City Council Action Agenda
Present: Mayor Leonardo Williams Mayor Pro-Tempore Mark-Anthony Middleton and Council Members: Nate Baker Javiera Caballero DeDreana Freeman Carl Rist Ward 3 - VACANT Absent:None
Consent Agenda
1. Mayor's Council for Women - Appointment
To appoint Aleccia Sutton to the Mayor’s Council for Women representing Ward 2 with the term to expire on June 30, 2025.
Vote: 6/0
(Due to the resignation of Ingrid Pol)
3. November 2023 Bid Report
To receive a report on the bids that were acted upon by the City Manager in November 2023.
Vote: 6/0
4. Contract Modification for Language Service Solutions, LLC
To authorize the City Manager to execute the First Amendment to Contract for Language Access Services with Language Service Solutions, LLC. in the amount of $71,000 for a revised, total contract amount of $120,000.
Vote: 6/0
5. Contract with Project Access of Durham County to Provide Rapid Rehousing Services
To authorize the City Manager to execute a 3-year contract with Project Access of Durham County in the amount not to exceed $235,800, for rapid rehousing (RRH) services to households experiencing homelessness and to further authorize the City Manager to execute any required amendments during the term of the contract up to the total contract amount
Vote: 6/0
6. Contract with Housing for New Hope to Provide Rapid Rehousing Services to Households Experiencing Homelessness
To authorize the City Manager to execute a 3-year contract with Housing for New Hope in the amount not to exceed $870,813, for rapid rehousing (RRH) services to households experiencing homelessness and to further authorize the City Manager to execute any required amendments during the term of the contract up to the total contract amount.
Vote: 6/0
7. Contract with Families Moving Forward for Supportive Services in Emergency Shelter
To authorize the City Manager to execute a contract and approve contract amendments, as may be needed, with Families Moving Forward in the amount of $240,000 for a 3-year contract term using CDBG funds to support case management services to families in emergency shelter and to further authorize the City Manager to execute any required amendments during the term of the contract up to the total contract amount.
Vote: 6/0
8. Contract with Housing for New Hope to Provide Supportive Services to Participants in Permanent Supportive Housing
To authorize the City Manager to execute a contract with Housing for New Hope in the amount of $300,000 for the 3-year contract term to fund case management services to households in permanent supportive housing (PSH) and to further authorize the City Manager to execute any required amendments during the term of the contract up to the total contract amount.
Vote: 6/0
9. Contract with Urban Ministries for Supportive Services in Emergency Shelter
To authorize the City Manager to execute a contract with Urban Ministries of Durham in the amount of $360,000 for the three-year contract term using CDBG funds to support case management services to households living in the emergency shelter and to further authorize the City Manager to execute any required amendments during the term of the contract up to the total contract amount.
Vote: 6/0
10. Cooperative Group Purchase Contract - Three (3) Automated Refuse Trucks
To authorize the City Manager to execute a contract with Transource, Inc. of Kernersville, North Carolina for the purchase of three (3) automated refuse trucks for a total amount of $1,267,995.15.
Vote: 6/0
11. Contract with Oracle Elevator Holdco, Inc. for Elevator Maintenance and Repair Services
To authorize the City Manager to execute the Contract for City-wide Elevator Maintenance and Testing Services with Oracle Elevator Holdco, Inc. in an amount not to exceed $158,472;
To establish a contingency fund in the amount of $15,847; and
To authorize the City Manager to negotiate and execute modifications to the Contract for City-wide Elevator Maintenance and Testing Services, provided that the total contract amount including existing contingency funds does not exceed $174,319.
Vote: 6/0
12. First Renewal and Amendment to City of Durham and Durham Arts Council, Inc. Building and Services Agreement
To authorize the City Manager to enter into a five (5) year Renewal Agreement with the Durham Arts Council, Inc. for programs and to operate the facility from January 1, 2024 through January 1, 2029, with total payment for the 5-year term not to exceed $3,773,197.06.
Vote: 6/0
13. Contract for the CentralSquare Services Agreement
To authorize the City Manager to execute a contract with CentralSquare Technologies, LLC for the OneSolution subscription services, Computer Aided Dispatch (CAD), Records Management System (RMS), and OneSolution Mobile Computing Terminal (OSMCT) for 5 years with a total contract amount of $927,072.46.
Vote: 6/0
14. The U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, 2023 Local Solicitation Edward Byrne Memorial Justice Assistance Grant (JAG) Project Ordinance Superseding Grant Project Ordinance #16192
To authorize the City Manager to execute an inter-local agreement between the County of Durham and the City of Durham as required in the submitted joint application for the aggregate of funds allocated to Durham County and for the City to receive $99,553 of the awarded JAG funds for purposes identified in the joint application; and
To adopt the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Programs, 2023 Justice Assistance Grant (JAG) Program grant project ordinance in the amount of $99,553.
Vote: 6/0
15. Gaston Stormwater Infrastructure Repairs (SD-2024-02)
To authorize the City Manager to execute Contract SD-2024-02, Gaston Stormwater Infrastructure Repairs, with T.A. Loving Company dba Pipeline Utilities, Inc. in the amount of $686,646;
To establish a contingency fund in the amount of $102,996.90; and
To authorize the City Manager to negotiate change orders for Contract SD-2024-02 provided that the total contract cost does not exceed $789,642.90.
Vote: 6/0
16. Grant Project Resolution for Belt Street Stormwater Improvements
To adopt the Resolution Accepting the Capital Improvement Project Grant from Golden LEAF Foundation Flood Mitigation Funding to Improve the Belt Street Stormwater Infrastructure.
Vote: 6/0
17. Amendment 2 to Contract 18648 with EMA Resources, Inc. for Handling and Disposal of Water and Wastewater Treatment Plant Biosolids
To authorize the City Manager to execute Amendment 2 to the Original Contract, as amended by Amendment 1, with EMA Resources, Inc. to provide services for disposal of drying bed material for an additional annual cost not to exceed $70,218.22 for the remainder of Fiscal Year 24 (FY24) and an additional annual expenditure not to exceed $150,000 in FY25, FY 26, and FY27, which will result in a total annual operating cost of not more than $1,118,750; and
To authorize the City Manager to execute amendments to the contract, provided the total cost of the Original Contract, together with Amendments 1 and 2 does not exceed a total 5-year contract amount of $6,563,968.22
Vote: 6/0
18. Professional Services Contract Award to HDR Engineering, Inc. of the Carolinas for Per- And Polyfluoroalkyl Substances Consulting Support
To authorize the City Manager to execute a professional services contract with HDR Engineering, Inc. of the Carolinas for the PFAS Consulting Support project in an amount not to exceed $392,495;
To establish a contingency fund in the amount of $39,250; and
To authorize the City Manager to negotiate and execute amendments to the contract, provided the total cost of the original contract together with all the amendments does not exceed $431,745.
Vote: 6/0
19. Interlocal Agreement with Durham County for the Northeast Creek Sewer Basin Hydraulic Model
To resolve that the City Manager is authorized to execute an Interlocal Agreement for the Northeast Creek Sewer Basin Hydraulic Model with Durham County.
Vote: 6/0
26. Contract for CentralSquare Technologies, LLC Services Agreement
To authorize the City Manager to execute a contract with CentralSquare Technologies, LLC for the OneSolution subscription services for 5 years with a total contract amount of $1,705,638.04.
Vote: 6/0
27. Mid-Atlantic Associates, Inc. Contract Amendment
To authorize the City Manager to execute a contract amendment with Mid-Atlantic Associates, Inc. for additional environmental assessment services at East End, East Durham, Walltown, Lyon, and Northgate Parks in the amount of $40,893.72 for a revised, total contract amount not to exceed $97,393.72.
Vote: 6/0
The following item(s) were disposed during the December 19, 2023 City Council Work Session:
20. Community Safety and Wellness Task Force Final Report and Recommendations
[A presentation was made during the December 19, 2023 City Council Work Session.]
25. Jessica Sheffield
[Comments were received during the December 19, 2023 City Council Work Session.]
General Business Agenda
2. Racial Equity Commission - Appointment
To appoint David G. Williams to the Racial Equity Commission representing At-Large with the term to expire on October 18, 2024.Ayes: Mayor Williams, Mayor Pro Tempore Middleton and Council Members Baker, Caballero, and Rist.Noes: Council Member Freeman.Absent: None.
Vote: 5/1
(Due to the resignation of Theodore A. Rueter)
General Business Agenda - Public Hearings
21. Consolidated Annexation – Sagebrook
To conduct a public hearing to receive comments and consider the following motions:
Motion 1, To adopt an ordinance annexing 'Sagebrook' into the City of Durham effective March 31, 2024; and to authorize the City Manager to enter into a utility extension agreement with Sagebrook Durham, LLC;
Motion 2, To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Residential Rural, Falls/Jordan District-B, county jurisdiction and establishing the same as Planned Development Residential 6.943, Falls/Jordan District-B, city jurisdiction; and
Motion 3, To adopt a Consistency Statement as required by NCGS 160D-605. [No vote taken/public hearing remains open and postponed to February 19, 2024 City Council meeting.]
22. Consolidated Annexation - 5802 South Miami Boulevard Multifamily
To conduct a public hearing to receive comments and consider the following motion(s):
Motion 1, To adopt an ordinance annexing '5802 South Miami Boulevard Multifamily' into the City of Durham effective March 31, 2024; and to authorize the City Manager to enter into a utility extension agreement with HM Partners, LLC;
Motion 2, To adopt an ordinance amending the Unified Development Ordinance by taking property out of Commercial General with a development plan and Residential Suburban - 20, county jurisdiction and establishing the same as Planned Development Residential 47.470, city jurisdiction; and
Motion 3, To adopt a Consistency Statement as required by NCGS 160D-605. [No vote taken/public hearing remains open and postponed to February 19, 2024 City Council meeting.]
23. Consolidated Annexation – East Club Gateway
To conduct a public hearing to receive comments and consider the following motion(s):
Motion 1, To adopt an ordinance annexing 'East Club Gateway' into the City of Durham effective March 31, 2024; and to authorize the City Manager to enter into a utility extension agreement with Gander Development, LLC; [FAILED by Vote: 4/2]Ayes: Mayor Williams and Mayor Pro Tempore Middleton.Noes:Council Members Baker, Caballero, Freeman, and Rist.Absent: None.
Motion 2, To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural and Commercial Neighborhood, Falls/Jordan District \- B, Major Transportation Corridor I-85, county jurisdiction and establishing the same as Commercial General with a textual development plan, Falls/Jordan District - B, Major Transportation Corridor I-85, city jurisdiction; and[No vote taken.]
Motion 3, To adopt a Consistency Statement as required by NCGS 160D-605. [No vote taken.]
24. Planning Department Fees Ordinance Update
To conduct a public hearing to receive comments and consider the following motion:
To approve an ordinance updating Planning Department Fees to cover the cost to provide mailed public notice as required by the UDO.
Vote: 6/0
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=621&doctype=1#mediaAndItemView "Read more details about this section"):8:08 p.m.