City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_auHUsLgmTzmgBNUbG8CMVA to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. DURHAM WORKERS' RIGHTS COMMISSION - APPPOINTMENTS
To appoint residents to fill three (3) vacancies on the Durham Workers' Rights Commission representing the category of Diverse Backgrounds with the terms to expire on June 30, 2026.
(Due to the resignations of Idreese Foxworth, Krista T. Kenney, and Laura Serratos)
2. HOUSING APPEALS BOARD - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Housing Appeals Board representing Realty - Regular Member with the term to expire on June 30, 2027.
(Due to the term expiration of Kevin Davis)
3. APPROVAL OF CITY COUNCIL MINUTES
To approve the City Council Minutes for the following meetings:November 4, 2024 Regular Meeting; November 7, 2024 Work Session; November 18, 2024 Regular Meeting; November 21, 2024 Work Session; December 2, 2024 Regular Meeting; December 5, 2024 Work Session; December 16, 2024 Regular Meeting and December 19, 2024 Work Session.
Departmental Items
Audit Services Department
4. AUDIT SERVICES OVERSIGHT COMMITTEE (ASOC) CALENDAR YEAR 2024 ANNUAL REPORT
To receive the Audit Services Oversight Committee (ASOC) Calendar Year 2024 Annual Report.
Communications Department
5. FIRST AMENDMENT TO THE INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF DURHAM AND THE COUNTY OF DURHAM TO CONTRACT FOR A JOINT COMMUNICATIONS PLAN
To authorize the City Manager to execute the First Amendment to the Interlocal Cooperation Agreement between the City of Durham and the County of Durham to Contract for a Joint Communications Plan to extend the term of the Agreement to January 1, 2026.
Finance Department
6. FY25 CAPITAL IMPROVEMENT PLAN (CIP) PROJECT CLOSE OUT
To adopt an Ordinance amending the General Capital Improvements Project Ordinance, the same being Ordinance #16451, for the purpose of closing various projects deemed complete and in the amount of $37,084,980; to reallocate project savings to other projects in the amount of $461,452; to reduce funding by $1,470,977 to reflect changes in municipal grant agreements; to increase funding by $600,000 for new traffic signal installations; and to redistribute funding between projects for the Turner & Townsend Heery project management contract;
To adopt an Ordinance amending the Stormwater Capital Improvements Project Ordinance, the same being Ordinance #16371, for the purpose of closing various projects deemed complete and in the amount of $2,688,434;
To adopt an Ordinance amending the Solid Waste Capital Improvements Project Ordinance, the same being Ordinance #16341, for the purpose of closing various projects deemed complete and in the amount of $6,162,631 and to redistribute funding between projects for the Turner & Townsend Heery project management contract;
To adopt an Ordinance amending the Transit Capital Improvements Project Ordinance, the same being Ordinance #16456, for the purpose of closing various projects deemed complete and in the amount of $7,426,850;
To adopt an Ordinance amending the Water and Wastewater Capital Improvement Project Ordinance, the same being Ordinance #16370, for the purpose of closing various projects deemed complete and in the amount of $49,009,820; and
To adopt a budget ordinance amending the City of Durham Budget Ordinance, Fiscal Year 2024-25, the same being Ordinance #16397.
Human Resources Department
7. AMENDMENTS TO THE CITY OF DURHAM POLICE AND FIRE COMPENSATION PLANS
To authorize the City Manager to amend the City's Police and Fire Compensation Plans, applying adjustments to the salary structures effective July 1, 2024.
Public Works Department
8. [CONTRACT FOR SITE EVALUATION AND IDENTIFICATION FOR THE ALGAL FLOWAY PROJECT AND PRESENTATION[10 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=679&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation about the contract for site evaluation and identification for the Algal FlowayProject;
To authorize the City Manager to execute a professional services contract with Gradient, PLLC for Site Evaluation and Identification for the Algal Floway Project in Durham County in an amount not to exceed $1,046,376;
To establish a contingency fund for the contract in the amount of $156,956; and
To authorize the City Manager to negotiate and execute amendments to the professional services contract provided that the total contract amount including existing contingency funds does not exceed $1,203,332.
Water Management Department
9. CLOSING THE AMERICAN RESCUE PLAN ACT FUNDING FOR THE WESTERN INTAKE PARTNERSHIP PROJECTS
To accept the Preliminary Engineering Reports and Governance Summary for the Western Intake Partnership Project.
Presentations
Budget and Management Services Department[20 MINUTES]
10. PARTICIPATORY BUDGETING CYCLE IV LAUNCH UPDATE
To receive a presentation on the proposed Participatory Budgeting (PB) Cycle IV process timeline and goals.
Public Hearings
City-County Planning Department
11. ZONING MAP CHANGE – PICKETT APARTMENTS
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Suburban-20 and establishing the same as Planned Development Residential 36.176; and
Motion 2: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
12. CONSOLIDATED ANNEXATION – 2613 CARPENTER ROAD
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing '2613 Carpenter Road' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with SVK Carpenter Rd LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural, Falls/Jordan District B Overlay, county jurisdiction and establishing the same as Planned Development Residential 5.587, Falls/Jordan District B Overlay, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
13. CONSOLIDATED ANNEXATION - MORIAH RIDGE
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Moriah Ridge' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with M/I Homes of Raleigh, LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Rural Transition, Orange County jurisdiction, Residential Suburban-20, Durham County jurisdiction, and establishing the same as Planned Development Residential 7.348, city jurisdiction;
Motion 3: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Rural Transition, orange county jurisdiction, and Residential Suburban-20, Durham County jurisdiction, and establishing the same as Residential Suburban-20, city jurisdiction; and
Motion 4: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
Citizens’ Matters – To be heard at 1 p.m.
Supplemental Items
Community Development Department
14. CONTRACT WITH CORPORATE F.A.C.T.S TO RECONCILE COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG), EMERGENCY SOLUTIONS GRANT (ESG), HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA) ALLOCATIONS
To authorize the City Manager to execute a contract with Corporate F.A.C.T.S., Inc. in an amount not to exceed $100,662.00; with the terms of the contract beginning February 17, 2025 through December 31, 2025 to provide federal account reconciliation services for the ESG, HOPWA and CDBG programs;
To authorize the City Manager to execute any and all documents and instruments, necessary, reasonable and appropriate to carry out the purpose and intent of this contract; and
To authorize the City Manager to make necessary and sundry changes to the contract so long as the changes do not increase the financial obligations of the City, and the changes taken as a whole, are not less favorable to the City.
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=679&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.