Durham City Council · Regular Meeting · January 9, 2025

City Council Work Session Agenda

Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_mPqCvzS7Q8a64\_jD2rpu4A to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order

Roll Call

Announcements by Council

Priority Items by the City Manager, City Attorney and City Clerk

Administrative Consent Items

City Clerk's Office

1. DURHAM PLANNING COMMISSION - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Durham Planning Commission with the term to expire on June 30, 2026.

(Due to the resignation of Khalilah Karim)

Departmental Items

Budget and Management Services Department

2. FY25 CIP BUDGET ORDINANCE AMENDMENTS - 2024 GENERAL OBLIGATION BOND REFERENDUM

To adopt an ordinance amending the General Capital Improvement Project Ordinance, Fiscal Year 2024-25, as amended, the same being Ordinance #16451, to appropriate the 2024 GO referendum within the CIP.

Fire Department

3. PURCHASE OF SELF-CONTAINED BREATHING APPARATUS (SCBAS) FOR FIRE DEPARTMENT

To authorize the City Manager to execute a contract with Municipal Emergency Services, Inc., for the purchase of self-contained breathing apparatus in the amount not to exceed $3,560,330.47.

Office of Economic and Workforce Development

4. FY2024-2025 AGREEMENT TO FUND EDUCATION-TO-CAREER INITIATIVES OPERATED BY MADE IN DURHAM USING CITY OF DURHAM GRANT FUNDS

To authorize the City Manager to execute a grant agreement with Made In Durham to fund education-to-career initiatives for Durham youth in an amount not to exceed $150,000.

5. PARTNERS FOR REENTRY OPPORTUNITIES IN WORKFORCE DEVELOPMENT (PROWD) GRANT COOPERATIVE AGREEMENT – ECKERD YOUTH ALTERNATIVES, INC. D.B.A ECKERD CONNECTS

To authorize the City Manager to execute the Subrecipient Agreement with Eckerd Youth Alternatives, Inc. d.b.a. Eckerd Connects, to continue implementation of the Partners for Reentry Opportunities in Workforce Development Program for the Durham Workforce Development Board for the period July 1, 2024, through June 30, 2025.

Public Works Department

6. CONTRACT AMENDMENT NO. 1 TO BR-10C, BRIDGE PROFESSIONAL SERVICES

To authorize the City Manager to execute Contract Amendment No.1 for BR-10C, Bridge Professional Services with Kisinger, Campo, and Associates, Corp., in the amount of $181,691.50 for a total, revised contract amount not to exceed $773,691.50.

7. CONTRACT ST-334C UTILITY LOCATE SERVICES 2025

To authorize the City Manager to execute a services contract for ST-334C Utility Locate Services 2025 with KCI Associates of North Carolina, P.A. in the amount not to exceed $515,000.

8. CONTRACT SW-97 SIDEWALK REPAIRS 2025

To authorize the City Manager to execute a construction contract for SW-97 Sidewalk Repairs 2025 with Browe Construction Company in the amount of $1,892,414;

To establish a contingency fund in the amount of $100,000; and

To authorize the City Manager to negotiate and execute modifications to SW-97 Sidewalk Repairs 2025, provided that the total cost of the contract together with all modifications does not exceed $1,992,414.

9. AMENDMENT NO. 3 TO PROFESSIONAL SERVICES CONTRACT SW-46D HILLANDALE ROAD BIKE AND PEDESTRIAN IMPROVEMENTS (TIP# U-4726HN)

To authorize the City Manager to execute Amendment No. 3 to Professional Services Contract SW-46D Hillandale Road Bike and Pedestrian Improvements with DRMP, Inc. in the amount of $35,559.61 for a revised, total contract amount not to exceed $686,118.01;

To establish a contingency fund in the amount of $50,000; and

To authorize the City Manager to negotiate and execute modifications to SW-46D Hillandale Road Bike and Pedestrian Improvements, provided that the total cost of the contract together with all modifications does not exceed $736,118.01.

Technology Solutions Department

10. CONTRACT WITH NAVIANT, INC. TO ENHANCE THE ONBASE AGENDA WORKFLOW

To authorize the City Manager to execute the Contract for Enhancing the OnBase Agenda Workflow and Implementing RPA Tool with Naviant, Inc. in an amount not to exceed $97,629.95.

11. CONTRACT WITH APPLICATIONS SOFTWARE TECHNOLOGY, LLC, FOR NEXT GENERATION ENTERPRISE RESOURCE PLANNING SOLUTIONS IMPLEMENTATION

To authorize the City Manager to execute a contract with Application Software Technology, LLC. for Next Generation Enterprise Resource Planning Solutions Implementation in an amount not-to-exceed $5,800,000.

Transportation Department

12. STREET IMPACT FEE ELIGIBILITY FOR VARIOUS TRANSPORTATION PROJECTS

To find that Carpenter Fletcher Road Bike Lanes and Sidewalks Project (TIP #U-4726HO MUNIS Code LCC86) is 100% necessitated by new construction and that up to 100% of the capital costs of these projects may be paid by impact fees collected within the same service zone and collected for the same purpose;

To find that Cornwallis Road Bike Lanes and Sidewalks Project (TIP #U-4724 MUNIS Code LCC84) is 100% necessitated by new construction and that up to 100% of the capital costs of these projects may be paid by impact fees collected within the same service zone and collected for the same purpose;

To find that Renaissance Traffic Signal Project (MUNIS Code LC430) is 100% necessitated by new construction and that up to 100% of the capital costs of these projects may be paid by impact fees collected within the same service zone and collected for the same purpose;

To find that the New Traffic Signals Project (MUNIS Code LC525) is 100% necessitated by new construction and that up to 100% of the capital costs of these projects may be paid by impact fees collected within the same service zone and collected for the same purpose;

To find that the New Signals Installation Project (MUNIS Code LC680) is 100% necessitated by new construction and that up to 100% of the capital costs of these projects may be paid by impact fees collected within the same service zone and collected for the same purpose;

To find that the School Zone and Trail Crossing Improvements Project (MUNIS Code LC640) is 100% necessitated by new construction and that up to 100% of the capital costs of these projects may be paid by impact fees collected within the same service zone and collected for the same purpose;

To find that the Roundabout Installation at Morreene Road & American Drive Project (MUNIS Code LC705) is 100% necessitated by new construction and that up to 100% of the capital costs of these projects may be paid by impact fees collected within the same service zone and collected for the same purpose;

To find that Morreene Road Bike Lanes and Sidewalks Project (TIP #C-4928 MUNIS Code LCM83) is 100% necessitated by new construction and that up to 100% of the capital costs of these projects may be paid by impact fees collected within the same service zone and collected for the same purpose;

To find that Cornwallis Road and NCRR Grade Separation Project (TIP #P-5717 MUNIS Code LC194) is 100% necessitated by new construction and that up to 100% of the capital costs of these projects may be paid by impact fees collected within the same service zone and collected for the same purpose;

To find that Garrett Road and US 15-501 Interchange Project (TIP #U-5717 MUNIS Code LC193) is 100% necessitated by new construction and that up to 100% of the capital costs of these projects may be paid by impact fees collected within the same service zone and collected for the same purpose;

To find that Alston Avenue Widening Sidewalks Project (TIP #U-3308 MUNIS Code LC129) is at least 10% necessitated by new construction and that up to 10% of the capital costs of these projects may be paid by impact fees collected within the same service zone and collected for the same purpose; and

To find that East End Connector Project (TIP #U-0071 MUNIS Code LC148) is 100% necessitated by new construction and that up to 100% of the capital costs of these projects may be paid by impact fees collected within the same service zone and collected for the same purpose.

13. FEDERAL TRANSIT AGENCY SECTION 5310 GRANT PROJECT ORDINANCE

To adopt City of Durham and US Department of Transportation Federal Transit Administration FFY 2023 and FFY 2024 FTA Section 5310, Enhanced Mobility for Seniors and Individuals with Disabilities Funds Grant Project Ordinance; and

To authorize the City Manager to execute the Grant Agreement.

Public Hearings

City-County Planning Department

14. ZONING MAP CHANGE - 3112 SOUTH ALSTON AVENUE

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Office and Institutional and Residential Rural and establishing the same as Office and Institutional with a textual development plan; and

Motion 2: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

15. ZONING MAP CHANGE – BRICKWORKS

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To authorize the City Manager to enter into a utility extension agreement with Brickworks Land LLC;

Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Industrial, Industrial Light, Residential Urban-5, Falls/Jordan Lake Watershed Overlay District B, and establishing the same as Planned Development Residential 19.811, Falls/Jordan Lake Watershed Overlay District B; and

Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

16. ZONING MAP CHANGE – DAVIS PARK WEST

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Mixed Use with a development plan and establishing the same as Mixed Use with a development plan; and

Motion 2: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

Community Development Department

17. FIVE-YEAR (FY2025-2030) CONSOLIDATED PLAN & FY2025-2026 ANNUAL ACTION PLAN PUBLIC “NEEDS” HEARING

To conduct the first Public "Needs" Hearing for the development of the Five-Year (FY2025-2030) Consolidated Plan and FY2025-2026 Annual Action Plan related to housing and community development needs in Durham.

Office of Economic and Workforce Development

18. PUBLIC HEARING AND ECONOMIC DEVELOPMENT INCENTIVE AGREEMENT WITH ELLIS D.JONES AND SONS, INC.

To conduct a public hearing on the economic development incentive agreement per G.S. 158-7.1; and

To authorize the City Manager to execute an economic development agreement with Ellis D. Jones and Sons, Inc. in an amount not to exceed $250,000 for a building renovation project at 419 Dowd Street, Durham, NC.

Citizens’ Matters – To be heard at 1 p.m.

Supplemental Items

Fleet Management Department

19. COOPERATIVE GROUP PURCHASE CONTRACT - HEAVY DUTY MOBILE AIR & LIGHT SUPPORT TRUCK

To authorize the City Manager to execute a contract with Sutphen Corporation of Dublin, Ohio for the purchase of one (1) Heavy Duty Mobile Air & Light Support truck for a total amount of $1,527,215.35.

City Attorney's Office

20. AN ORDINANCE SETTING FILING FEES FOR CANDIDATES TO MUNICIPAL OFFICE IN THE CITY OF DURHAM

To adopt the proposed Ordinance to Set Filing Fees for Candidates to Municipal Office in the City of Durham.

Settling the Agenda

Other Matters

Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=676&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.