Durham City Council · Regular Meeting · June 16, 2025

Durham City Council Action Agenda

Present: Mayor Leonardo Williams Mayor Pro-Tempore Mark-Anthony Middleton and Council Members: Nate Baker Javiera Caballero Chelsea Cook DeDreana Freeman Carl Rist Absent:None.

Consent Agenda

1. DURHAM CONVENTION CENTER AUTHORITY - MAYORAL APPOINTMENT

To appoint Ari S. Medoff to the Durham Convention Center Authority representing Mayor's Appointee with the term to expire on July 31, 2028.

(Due to the term expiration of Ari S. Medoff)

Vote: 7/0

2. DURHAM WORKERS' RIGHTS COMMISSION - APPOINTMENT

To appoint Ryan Wang to the Durham Workers' Rights Commission representing the category of Diverse Backgrounds with the term to expire on June 30, 2027.

Vote: 7/0

3. DURHAM CONVENTION CENTER AUTHORITY - APPOINTMENT

To appoint Carl Newman to the Durham Convention Center Authority with the term to expire on July 31, 2028.

(Due to the term expiration of Pashara Black)

Vote: 7/0

4. PARTICIPATORY BUDGETING STEERING COMMITTEE - APPOINTMENT

To appoint Rosemary James, Daniel Sater, and Kenneth Webb to the Participatory Budgeting Steering Committee representing At-Large with the term to expire on June 30, 2027.

(Due to the term expirations of Kwame Mensah-Boone, Lauren Lee P Schewel, and Kenneth Webb)

Vote: 7/0

5. HOUSING APPEALS BOARD - APPOINTMENT

To appoint Indranil Ghosh to the Housing Appeals Board representing Regular Member - Lawyer with the term to expire on June 30, 2028.

(Due to the term expiration of Indranil Ghosh)

Vote: 7/0

6. FISCAL YEAR 2025-26 BUDGET AND 2026-31 CAPITAL IMPROVEMENT PLAN (CIP) ORDINANCE, AND OTHER RELATED ORDINANCES

[A presentation was made during the June 5, 2025 Work Session.]

To adopt the FY 2025-26 Budget and FY 2026-31 Capital Improvement Plan (CIP) Ordinance and Other Related Ordinances.

Vote: 7/0

Fiscal Year 2025-26 City of Durham Budget Matters:

A. To adopt the City of Durham Budget Ordinance for Fiscal Year 2025-26.

Vote: 7/0

B. To authorize the City Manager to amend the City of Durham's Compensation Plan, adjusting the current Open Range Plan by 1.45%, the Step Plan by 1.45%, the Fire Plan by 1.45%, and the Police Plan by 1.45%.

Vote: 7/0

C. To authorize the City Manager to amend the City of Durham's Compensation Plan, adjusting the Part-Time Plan's starting rates for each pay grade by 1.45% and increasing the step spreads from 3% to 5%.

Vote: 7/0

D. To authorize the City Manager to amend the City's Classification Plan, adding new classifications, Senior Risk Management Analyst and Risk Management Administrator, effective July 1, 2025.

Vote: 7/0

E. To adopt the resolution establishing Financial Plans for Internal Services Funds for Fiscal Year 2025-26.

Vote: 7/0

F. Capital Project Ordinances

1. To adopt the City of Durham General Capital Improvements Project Ordinance Fiscal Year 2025-26.

Vote: 7/0

2. To adopt the City of Durham Water and Wastewater Capital Improvements Project Ordinance Fiscal Year 2025-26.

Vote: 7/0

3. To adopt the City of Durham Stormwater Capital Improvements Project Ordinance Fiscal Year 2025-26.

Vote: 7/0

4. To adopt the City of Durham Environmental Services Capital Improvements Project Ordinance Fiscal Year 2025-26.

Vote: 7/0

5. To adopt the City of Durham Transit Fund Capital Improvements Project Ordinance Fiscal Year 2025-26.

Vote: 7/0

6. To adopt the City of Durham Durham Performing Arts Center Capital Improvements Project Ordinance Fiscal Year 2025-26.

Vote: 7/0

G. Fees

1. To adopt an ordinance revising Solid Waste Management Fees.

Vote: 7/0

2. To adopt an ordinance revising Public Works Fees.

Vote: 7/0

3. To adopt an ordinance revising Water and Sewer Fees.

Vote: 7/0

H. Grant Project Ordinances

1. To adopt the Executive Office of the President, Office of National Drug Control Policy, 2025 High Intensity Drug Trafficking Areas (HIDTA) Grant Project Ordinance.

Vote: 7/0

2. To adopt the 2025 Federal Task Team Initiatives Grant Project Ordinance.

Vote: 7/0

3. To adopt the United States Marshals Service, 2026 Fugitive Apprehension Task Force Agreement Project Ordinance.

Vote: 7/0

4. To adopt the State of North Carolina, Department of Justice, Department of Revenue, FY 2025/2026 Controlled Substance Abuse Funds Grant Project Ordinance.

Vote: 7/0

5. To adopt the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, 2025 Local Solicitation Edward Byrne Memorial Justice Assistance Grant (JAG) Project Ordinance.

Vote: 7/0

6. To adopt The U.S. Department of Justice, U.S. Marshall's Office, FY 2025/2026 Federal Asset Forfeiture Funds Grant Project Ordinance.

Vote: 7/0

7. To adopt American Rescue Plan Act (ARPA) of 2021 Interest Income Grant Project Ordinance Superseding Grant Project Ordinance #16367.

Vote: 7/0

7. DURHAM HOUSING AUTHORITY (DHA) OPERATIONAL ASSISTANCE LOAN COMMITMENT

To authorize the City Manager to issue a conditional binding commitment of loan assistance in an amount up to $1,500,000 to Durham Housing Authority (DHA).

Vote: 7/0

To authorize the City Manager to execute all necessary documents and instruments required to fulfill the purpose and intent of this commitment.

Vote: 7/0

To authorize the City Manager the authority to make necessary and appropriate changes to the commitment so long as such changes do not increase the financial obligations of the City and, taken as a whole, remain favorable to the City's interests.

Vote: 7/0

8. AMENDMENT TO INTERLOCAL AGREEMENT FOR CITY-COUNTY STRATEGIC YOUTH INITIATIVES

To authorize the City Manager to execute the amended Interlocal Agreement with Durham County for City-County Strategic Youth Initiatives.

Vote: 7/0

9. AMENDMENT TO INTERLOCAL AGREEMENT BETWEEN THE CITY AND COUNTY OF DURHAM FOR INSPECTIONS SERVICES

To resolve that the City Manager is authorized to execute the amendment to contract #13458, Interlocal Agreement between the City of Durham and the County of Durham for the Provision of Inspection Services.

Vote: 7/0

10. CONTRACT WITH NORTH CAROLINA COALITION TO END HOMELESSNESS (NCCEH) TO PROVIDE HOMELESS MANAGEMENT INFORMATION SYSTEM LEAD AGENCY SERVICES

To authorize the City Manager to execute a contract with the North Carolina Coalition to End Homelessness, Inc. to provide services as the Homeless Management Information System (HMIS) Lead Agency for one year in the amount of $64,431, using Dedicated Housing Funds.

Vote: 7/0

11. APPROVAL OF CONTRACT BETWEEN THE CITY OF DURHAM AND HABITAT FOR HUMANITY OF DURHAM TO ADMINISTER THE CITY OF DURHAM MINOR REPAIR PROGRAM

To authorize the City Manager to execute a three-year contract with Habitat for Humanity of Durham, Inc. in the amount of $1,700,000 to administer the City of Durham Minor Repair Program.

Vote: 7/0

12. APPROVAL OF THE CONTRACT BETWEEN THE CITY OF DURHAM AND HILLIARD LAWN MAINTENANCE, INC. TO PROVIDE LANDSCAPING SERVICES FOR CITY-OWNED PROPERTIES

To approve the recommendation for the City of Durham to enter into a contract with Hilliard Lawn Maintenance, Inc. to provide landscaping services for City-owned properties; and

To authorize the City Manager to approve and execute the two-year contract with Hilliard Lawn Maintenance Inc. in the amount of $124,750 to provide landscaping services for City-owned properties.

Vote: 7/0

14. FIRST AMENDMENT TO CONTRACT 19650 WITH HOUSING FOR NEW HOPE, INC. FOR THE PROVISION OF LANDLORD ENGAGEMENT SERVICES

To authorize the City Manager to execute the first amendment to contract number 19650 with Housing for New Hope, Inc. to extend the services until June 30, 2026 or until funds are fully expended whichever comes first.

Vote: 7/0

15. SECOND AMENDMENT TO CONTRACT 19376 WITH VOLUNTEERS OF AMERICA OF THE CAROLINAS, INC. FOR THE PROVISION OF COORDINATED ENTRY WITH DIVERSION SERVICES

To authorize the City Manager to execute the Second Amendment to Contract 19376 with Volunteers of America Carolinas, Inc. to provide coordinated entry and diversion services to households experiencing homelessness;

To increase the value of the contract by $313,750 for a total contract value of $1,746,250; and

To extend the contract to December 31, 2025.

Vote: 7/0

16. 2025 AMENDMENT TO CITY OF DURHAM AND COUNTY OF DURHAM INTERLOCAL AGREEMENT REGARDING HOMELESS SERVICES AND THE HOMELESS SERVICES ADVISORY COMMITTEE

To resolve that the City Manager is authorized to execute the 2025 Amendment to the City of Durham and County of Durham Interlocal Agreement Regarding Homeless Services and the Homeless Services Advisory Committee.

Vote: 7/0

17. EXECUTE THE DURHAM CITY-COUNTY INTERLOCAL AGREEMENT FOR CONTINUATION OF THE GANG REDUCTION STRATEGY

To authorize the City Manager to execute the Durham City-County Interlocal for the Continuation of the Gang Reduction Strategy in an amount not to exceed $108,208 to administer to administer the Project BUILD program for Fiscal Year 2025-26; and

To authorize the City Manager to execute five subsequent one-year renewals not to extend past June 30, 2030 and at a not to exceed amount as appropriated in the annual budgets of the City and County.

Vote: 7/0

18. REVISED SMALL LOCAL BUSINESS ENTERPRISE (SLBE) ORDINANCE

To adopt an Ordinance to Revise the Small Local Business Opportunity Program to be effective July 1, 2025.

Vote: 7/0

19. CONTRACT WITH AXIAS FOR FIRE DEPARTMENT FACILITY STUDY

To authorize the City Manager to execute a Contract for City of Durham Fire Department Facility Study with Axias (GA) LLC, in an amount not to exceed $299,790.00.

Vote: 7/0

20. CITY HALL SPACE RECONFIGURATION DESIGN CONTRACT WITH ARRAY ARCHITECTS, INC.

To authorize the City Manager to execute a professional services contract with Array Architects, Inc. for the City Hall Space Reconfiguration project in the amount of $92,852;

To establish a contingency fund in the amount of $9,285; and

To authorize the City Manager to negotiate and execute amendments to the professional services contract with Array Architects, Inc. for the City Hall Space Reconfiguration project, provided that the total contract amount including existing contingency funds does not exceed $102,137.

Vote: 7/0

21. AMENDMENT TO INTERLOCAL COOPERATION AGREEMENT WITH THE HOUSING AUTHORITY OF THE CITY OF DURHAM TO PROCURE AND INSTALL SECURITY EQUIPMENT

To resolve that the City Manager is authorized to execute the First Amendment to the Interlocal Cooperation Agreement Between the Housing Authority of the City of Durham and the City of Durham to Procure and Install Security Equipment.

Vote: 7/0

22. CONTRACT WITH FOLDED POETRY LLC FOR PUBLIC ART AT CITY HALL

To authorize the City Manager to execute a Contract with Folded Poetry LLC for Public Art at City Hall in an amount not to exceed $66,000.

Vote: 7/0

23. CONDEMNATION ACTION TO OBTAIN TWO EASEMENTS AT 302 MORREENE ROAD FOR THE BICYCLE AND PEDESTRIAN IMPROVEMENTS PROJECT (SW-47)

To adopt the Resolution Authorizing the Condemnation of Portions of 302 Morreene Road for the Morreene Road (SR1317) Bicycle and Pedestrian Improvements Project (SW-47).

Vote: 7/0

24. CONDEMNATION ACTION TO OBTAIN ONE AREA OF FEE SIMPLE AND ONE EASEMENT AT 401 MORREENE ROAD FOR THE BICYCLE AND PEDESTRIAN IMPROVEMENTS PROJECT (SW-47)

[This item was referred back to General Services Department.]

To adopt the Resolution Authorizing the Condemnation of Portions of 401 Morreene Road for the Morreene Road (SR1317) Bicycle and Pedestrian Improvements Project (SW-47).

25. UPDATE ON THE REDEVELOPMENT OF 505 W. CHAPEL HILL STREET

To direct City staff to end negotiations with the development team led by The Peebles Corporation on their proposed redevelopment of 505 W. Chapel Hill Street; and

To direct City staff to begin planning for interim site programming on the 505 W. Chapel Hill Street site until development conditions become more supportive for site redevelopment.

Vote: 7/0

26. CONDEMNATION ACTION TO OBTAIN TWO EASEMENTS AT 700 MORREENE ROAD FOR THE BICYCLE AND PEDESTRIAN IMPROVEMENTS PROJECT (SW-47)

To adopt the Resolution Authorizing the Condemnation of Portions of 700 Morreene Road for the Morreene Road (SR1317) Bicycle and Pedestrian Improvements Project (SW-47).

Vote: 7/0

27. GARRETT ROAD PARK RESTROOM SEWER CONNECTION DESIGN CONTRACT WITH RVE, INC.

To authorize the City Manager to execute an Agreement to Provide Professional Design Services for the Garrett Road Park Restroom Sewer Connection Project between the City of Durham and RVE, Inc. in an amount not to exceed $71,771.00;

To establish a contingency fund in the amount of $7,177.10; and

To authorize the City Manager to negotiate and execute modifications to the Agreement to Provide Professional Design Services for the Garrett Road Park Restroom Sewer Connection Project between the City of Durham and RVE, Inc., provided that the total contract amount including existing contingency funds does not exceed $78,948.10.

Vote: 7/0

28. CONTRACT WITH SYMETRA LIFE INSURANCE COMPANY FOR STOP LOSS INSURANCE COVERAGE

To authorize the City Manager to execute a one-year contract with Symetra Life Insurance Company for the provision of stop loss insurance for an amount not to exceed $5,325,727.

Vote: 7/0

29. FIFTH AMENDMENT TO FISCAL YEAR 2022-2026 CONTRACT TO FUND DOWNTOWN DURHAM MUNICIPAL SERVICE DISTRICT OPERATIONS PROVIDED BY DOWNTOWN DURHAM, INC.

To authorize the City Manager to execute the Fifth Amendment to the Fiscal Year 2022-2026 Contract to Fund Downtown Durham Municipal Service District Operations Provided By Downtown Durham, Inc. in the amount of $2,278,030 for FY2025-26, for a total contract amount not to exceed $8,370,230 subject to City Council budget authorization. [Approved by Vote: 6/0/1. Ayes: Mayor Williams, Mayor Pro Tempore Middleton and Council Members Baker, Caballero, Cook, and Freeman. Noes: None. Recusal: Council Member Rist. Absent: None.]

30. FISCAL YEAR 2025-26 AGREEMENT TO FUND ECONOMIC DEVELOPMENT PROGRAMS AND SERVICES OPERATED BY DOWNTOWN DURHAM, INC. USING CITY OF DURHAM FUNDS

To authorize the City Manager to execute a contract with Downtown Durham, Inc. to operate economic development programs and services in an amount not to exceed $170,048 for FY2025-26 subject to City Council budget authorization. [Approved by Vote: 6/0/1. Ayes: Mayor Williams, Mayor Pro Tempore Middleton and Council Members Baker, Caballero, Cook, and Freeman. Noes: None. Recusal: Council Member Rist. Absent: None.]

31. CONTRACT WITH EPLUS, INC., FOR IMPLEMENTATION OF THE METROPOLITAN AREA NETWORK

To authorize the City Manager to execute a contract with ePlus, inc. for the implementation of the City of Durham Metropolitan Area Network in an amount not-to-exceed $104,676.00.

Vote: 7/0

32. DURHAM STATION LICENSE AGREEMENTS

To authorize the City Manager to execute the Durham Station License Agreement with Greyhound Lines, Inc.;

To authorize the City Manager to execute amendments to the Durham Station License Agreement with Greyhound Lines, Inc.;

To authorize the City Manager to execute the Durham Station License Agreement with FlixBus, Inc.;

To authorize the City Manager to execute amendments to the Durham Station License Agreement with FlixBus, Inc.;

To authorize the City Manager to execute the Durham Station License Agreement with TransportAzumah LLC; and

To authorize the City Manager to execute amendments to the Durham Station License Agreement with TransportAzumah LLC.

Vote: 7/0

33. AGREEMENT WITH GREENWOOD RRST, LLC FOR PROPANE AUTOGAS SUPPLY

To authorize the City Manager to execute an agreement with Greenwood RRST, LLC for the conversion of GoDurham ACCESS vehicles from traditional motor fuels to propane autogas, to install and maintain onsite fueling infrastructure, and to supply propane autogas, at a minimum of 40,000 gallons annually during the term of the agreement for a not to exceed amount of $588,000; and

To authorize the City Manager to execute amendments to the agreement with Greenwood RRST, LLC.

Vote: 7/0

34. CONSTRUCTION AWARD TO TERAFLEX GROUP, LLC FOR THE AMERICAN TOBACCO WATERLINE REPLACEMENT PHASE 2 PROJECT

To authorize the City Manager to execute the American Tobacco Waterline Replacement Phase 2 Project with Teraflex Group, LLC in an amount not to exceed $27,641,348;

To establish a contingency fund in the amount of $2,764,134.80; and

To authorize the City Manager to negotiate and execute modifications to the American Tobacco Waterline Replacement Phase 2 Project provided that the total contract amount including contingency funds does not exceed $30,405,482.80.

Vote: 7/0

35. PROFESSIONAL SERVICES CONTRACT AWARD TO RAFTELIS FINANCIAL CONSULTANTS, INC. FOR UTILITY RATE, FINANCIAL & MANAGEMENT CONSULTING SERVICES

To authorize the City Manager to execute a professional services contract with Raftelis Financial Consultants, Inc. for utility rate, financial and management consulting services in an amount not to exceed $266,990.

Vote: 7/0

36. SERVICE CONTRACT WITH MCKIM & CREED, INC. FOR LEAD SERVICE LINE INVENTORY FIELD VERIFICATION PROJECT FOR DISADVANTAGED AREAS

To authorize the City Manager to execute the Lead Service Line Inventory Field Verification Project for Disadvantaged Areas Contract with McKim & Creed, Inc. in an amount not to exceed $784,000;

To establish a contingency fund in the amount of $216,000; and

To authorize the City Manager to negotiate and execute modifications to the Lead Service Line Inventory Field Verification Project for Disadvantaged Areas Contract, provided that the total contract amount including existing contingency funds does not exceed $1,000,000.

Vote: 7/0

37. PROFESSIONAL SERVICES CONTRACT AWARD TO MCKIM & CREED, INC. FOR THE SOUTH DURHAM WATER RECLAMATION FACILITY TERTIARY FILTER REPLACEMENT AND MISCELLANEOUS PROCESS REHABILITATION ITEMS

To authorize the City Manager to execute a professional services contract with McKim & Creed, Inc. for the South Durham Water Reclamation Facility Tertiary Filter Replacement and Miscellaneous Process Rehabilitation Items project in an amount not to exceed $1,526,000;

To establish a contingency fund in the amount of $152,600; and

To authorize the City Manager to negotiate and execute amendments to the contract, provided the total cost of the original contract together with all amendments does not exceed $1,678,600.

Vote: 7/0

38. AWARD OF A NON-PROFESSIONAL SERVICES CONTRACT TO DUKE’S ROOT CONTROL, INC. FOR THE SEWER OUTFALL INSPECTION PROGRAM - SOUTH PROJECT

To authorize the City Manager to execute a contract with Duke's Root Control, Inc., for the Sewer Outfall Inspection Program - South project in an amount not to exceed $5,010,310;

To establish a contingency fund in the amount not to exceed $501,031; and

To authorize the City Manager to negotiate change orders for the contract with Duke's Root Control, Inc., provided that the total contract cost does not exceed $5,511,341.

Vote: 7/0

43. CONTRACT WITH WORD SYSTEMS, LLC, FOR NICE SYSTEM MAINTENANCE

To authorize the City Manager to execute a contract with Word Systems, LLC in the amount not to exceed $484,669.50 for maintenance and support of the NICE Systems call recording solution.

Vote: 7/0

45. CONTRACT FOR IMPLEMENTATION OF CITYWORKS PERMITTING, LICENSING, AND LAND MANAGEMENT SOFTWARE WITH TIMMONS GROUP INC.

To authorize the City Manager to execute the Contract for Implementation of Cityworks Permitting, Licensing, and Land Management Software with Timmons Group, Inc. in an amount not to exceed $198,140.

Vote: 7/0

The following items were disposed during the June 5, 2025 City Council Work Session

42. GWYN SILVER

[Gwyn Silver withdrew her request to speak.]

44. CONTRACT FOR PRINT AND MAIL SERVICES FOR THE CITY OF DURHAM WITH REVSPRING INC.

[This item was approved during the June 5, 2025 Work Session.]

General Business Agenda

13. APPROVAL OF THE CONTRACT BETWEEN THE CITY OF DURHAM AND LEGAL AID OF NORTH CAROLINA (LANC) TO ADMINISTER THE CITY OF DURHAM EVICTION DIVERSION PROGRAM

To authorize the City Manager to approve the recommendation for the City of Durham to enter into a contract with Legal Aid of North Carolina to administer the Eviction Diversion Program; and

To authorize the City Manager to approve and execute the contract with Legal Aid of North Carolina, in the amount of $725,000 to provide mediation, legal assistance and tenant/landlord education to low-moderate income renters facing eviction for non-payment of rent;and

To authorize the City Manager to make sundry changes to the Scope of Services, so long as the total contract amount remains unchanged. [Approved by Vote: 6/0/1. Ayes: Mayor Williams, Mayor Pro Tempore Middleton and Council Members Baker, Caballero, Freeman, and Rist. Noes: None. Recusal: Council Member Cook. Absent: None.]

General Business Agenda - Public Hearings

39. ZONING MAP CHANGE – METHODIST STREET TOWNHOUSES

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Commercial Neighborhood (CN) and establishing the same as Planned Development Residential 15.126 (PDR 15.126);

Vote: 6/1 — Noes: Council Member Rist

Motion 2: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

Vote: 7/0

40. ZONING MAP CHANGE – 1606 AND 1608 EAST CORNWALLIS ROAD

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Suburban-20 and establishing the same as Planned Development Residential 10.205;

Vote: 7/0

Motion 2: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

Vote: 7/0

41. ZONING MAP CHANGE – 401 EAST LAKEWOOD AVENUE

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Downtown Design Support-1 and Downtown Design Support-2 and establishing the same as Downtown Design Core;

Motion 2: To authorize the City Manager to enter into a utility extension agreement with Heritage Square Portfolio LLC; and

Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

Note: Item #41 public hearing was not opened; item continued to the August 4, 2025 regular City Council Meeting. No vote taken.

Other Matters

MOTION by Council Member Cook, seconded by Council Member Caballero, to move the Thursday, July 24, 2025 Work Session at 1 pm to Monday, August 4, 2025 at 10 a.m.in the City Hall Committee Room, 2nd Floor.Approved unanimously by Council. ---

Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=698&doctype=1#mediaAndItemView "Read more details about this section"): 10:14 PM\]