Durham City Council · Regular Meeting · March 20, 2025

City Council Work Session Agenda

Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_OQF\_C\_RzRDqQ2N3BIrszzw to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order

Roll Call

Announcements by Council

Priority Items by the City Manager, City Attorney and City Clerk

Administrative Consent Items

City Clerk's Office

1. DURHAM CITY-COUNTY ENVIRONMENTAL AFFAIRS BOARD - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Durham City-County Environmental Affairs Board representing Youth with the term to expire on April 17, 2026.

(Due to the term expiration of Ben Goldberg)

2. MAYOR'S COUNCIL FOR WOMEN - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Mayor's Council for Women representing Cultural, Recreation, and Fine Arts Sector with the term to expire on June 30, 2026.

(Due to the resignation of Cherie A. Christensen)

Departmental Items

Audit Services Department

3. FLEXIBLE WORK ARRANGEMENTS PERFORMANCE AUDIT FEBRUARY 2025

To receive the Flexible Work Arrangements Performance Audit approved at the February 24, 2025 Audit Services Oversight Committee meeting.

Budget and Management Services Department

4. FY 2025-26 BUDGET DEVELOPMENT GUIDELINES

To adopt the Budget Development Guidelines to be used for the development of the FY 2025-26 Budget and Capital Improvement Plan (CIP).

City Attorney's Office

5. REVISED CODE OF ETHICS FOR DURHAM CITY COUNCIL

To adopt a resolution that establishes a new code of ethics to govern the conduct and activities of the Mayor and Members of the Durham City Council.

Communications Department

6. PURCHASE CONTRACT WITH KONTEK SYSTEMS, INC. FOR CITY COUNCIL CHAMBERS BROADCAST EQUIPMENT OVERHAUL

To authorize the City Manager to execute a Purchase Contract with Kontek Systems, Inc. for the City Council Chambers Broadcast Equipment Overhaul in an amount not to exceed $353,679.59.

Community Development Department

7. RESOLUTION APPROVAL OF A MULTIFAMILY HOUSING FACILITY TO BE KNOWN AS SANDY RIDGE STATION IN THE CITY OF DURHAM, NORTH CAROLINA AND THE FINANCING THEREOF WITH MULTIFAMILY HOUSING REVENUE BONDS IN AN AGGREGATE AMOUNT NOT TO EXCEED $22,000,000

To adopt a resolution providing approval of a multifamily housing facility to be known as Sandy Ridge Station in the City of Durham, North Carolina and the financing thereof with multifamily housing revenue bonds in an aggregate amount not to exceed $22,000,000.

8. RESOLUTION APPROVAL OF A MULTIFAMILY HOUSING FACILITY TO BE KNOWN AS SANDY RIDGE VILLAS IN THE CITY OF DURHAM, NORTH CAROLINA AND THE FINANCING THEREOF WITH MULTIFAMILY HOUSING REVENUE BONDS IN AN AGGREGATE AMOUNT NOT TO EXCEED $11,000,000

To adopt a resolution providing approval of a multifamily housing facility to be known as Sandy Ridge Villas in the City of Durham,North Carolina and the financing thereof with multifamily housing revenue bonds in an aggregate amount not to exceed $11,000,000.

Community Safety Department

9. EXECUTE SOFTWARE AS A SERVICE (SAAS) LICENSE AGREEMENT BETWEEN DURHAM COMMUNITY SAFETY DEPARTMENT (DCSD) AND TOUCHPHRASE DEVELOPMENT, LLC D/B/A JULOTA

To authorize the City Manager to execute the Software as a Service (SaaS) License Agreement with TouchPhrase Development, LLC in the amount not to exceed $80,015 to fund the delivery and maintenance of the clinical management software, Julota Reach.

Fire Department

10. PURCHASE CONTRACT FOR UPGRADE TO AIR SYSTEM AND ADDITIONAL FILLING STATIONS FOR SELF-CONTAINED BREATHING APPARATUS (SCBAS) FOR FIRE DEPARTMENT

To find it is in the best interest of the City that the bidding requirements for the purchase of an upgrade to air system and additional filling stations for self-contained breathing apparatus from Safe Air Systems, Inc. be waived because (i) performance or price competition is not available, (ii) it is available from only one source of supply, or (iii) standardization or compatibility is the overriding consideration pursuant to N.C. Gen. Stat. 143-129(e)(6).

To authorize the City Manager to execute a purchase contract with Safe Air Systems, Inc. for the purchase and delivery of an upgrade to air system and additional filling stations for self-contained breathing apparatus, for a total purchase contract of $416,619.45.

General Services Department

11. AGREEMENT TO FUND THE STAGVILLE MEMORIAL PUBLIC ART OPERATED BY THE STAGVILLE MEMORIAL PROJECT

To authorize the City Manager to execute the Agreement to Fund the Stagville Memorial Public Art Operated by The Stagville Memorial Project in an amount not to exceed $237,000.

12. SOLID WASTE MANAGEMENT ROLLOUT CARTS STORAGE BUILDING CONSTRUCTION CONTRACT WITH PINAM CONSTRUCTION, INC.

To authorize the City Manager to execute a construction contract for the Solid Waste Management Rollout Carts Storage Building Project with PINAM CONSTRUCTION, INC. in an amount not to exceed $337,092.20;

To establish a contingency fund in the amount of $24,495.30;

To authorize the City Manager to negotiate and execute modifications to the construction contract for the Solid Waste Management Rollout Carts Storage Building Project, provided that the total contract amount including existing contingency funds does not exceed $361,587.50; and

To adopt an Ordinance amending the Solid Waste Fund Capital Improvements Project Ordinance, the same being Ordinance #16341, for the purpose of moving funding from project CM008 to project CM014.

13. CONDEMNATION ACTION TO OBTAIN ONE EASEMENT AT 5727 GRANDALE DRIVE FOR THE PARKWOOD AREA LIFT STATION CONSOLIDATION SEWER PROJECT (PALSCO)

To adopt the Resolution Authorizing the Condemnation of a Portion of 5727 Grandale Drive for the Parkwood Area Lift Station Consolidation Sewer Project.

Public Works Department

14. STREET AND UTILITY ACCEPTANCES

To accept certain streets and infrastructure in Courtyards at Southpoint, Phases 1A, 1B, and 2; Creekside at Bethpage, Phases 3A, 3B, 3C, 4A, 4B, 4C, 5A, 5B, 3/5 crossing, and portions of 1 (excluding sewer); Winsford at the Park; and Durham Continental Waterline Replacement for maintenance by the City of Durham.

15. STREET AND UTILITY ACCEPTANCES - CONSTITUTION DRIVE

To accept certain streets and infrastructure in Constitution Drive for maintenance by the City of Durham.

Transportation Department

16. [VISION ZERO ACTION PLAN PRESENTATION AND APPROVAL[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=687&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the Vision Zero Action Plan; and

To approve the Vision Zero Action Plan.

Water Management Department

17. CONTRACT AMENDMENT 1 TO PROFESSIONAL ENGINEERING SERVICES CONTRACT NO. 18305 WITH HAZEN AND SAWYER, P.C. FOR THE WESTERN INTAKE PARTNERSHIP WATER INTAKE AND TRANSMISSION INFRASTRUCTURE ENGINEERING PROJECT

To authorize the City Manager to execute an amendment to the Western Intake Partnership Water Intake and Transmission Infrastructure Engineering Project with Hazen and Sawyer, P.C. for professional engineering services in an amount not to exceed $14,687,500, increasing the total contract amount to $18,423,090;

To establish additional contingency funds for the contract in the amount not to exceed $1,468,700, increasing the total amount to $1,842,200; and

To authorize the City Manager to negotiate and execute modifications to the Western Intake Partnership Water Intake and Transmission Infrastructure Engineering Project, provided that the total contract amount including existing contingency funds does not exceed $20,265,290.

18. PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH HDR ENGINEERING, INC. OF THE CAROLINAS FOR THE WESTERN INTAKE PARTNERSHIP PROGRAM MANAGER PROJECT – AMENDMENT NO. 4

To authorize the City Manager to execute a contract amendment to the Western Intake Partnership Program Manager with HDR Engineering, Inc. of the Carolinas for $4,056,400, for a total, revised contract amount of $7,061,000;

To establish additional contingency funds of $245,600, along with the original unused contract contingency of $160,000, increasing the total contract contingency amount to $405,600; and

To authorize the City Manager to negotiate and execute amendments to the contract provided that the total contract cost does not exceed $7,466,600.

19. AMENDMENT 3 TO CONTRACT 18648 WITH EMA RESOURCES, INC. FOR HANDLING AND DISPOSAL OF WATER AND WASTEWATER TREATMENT PLANT BIOSOLIDS

To authorize the City Manager to execute Amendment 3 to the Contract with EMA Resources, Inc. for a total annual operating cost not to exceed $1,656,750 in Fiscal Year 25 (FY25), $2,003,750 in FY26 and $1,655,750 in FY27; and

To authorize the City Manager to execute amendments to the contract, provided the total cost of the Original Contract, together with Amendments 1, 2 and 3 does not exceed a total 5-year contract amount of $8,523,968.22.

Presentations

Parks and Recreation Department

20. [PRESENTATION ON THE DRAFT DURHAM PARKS AND RECREATION COMPREHENSIVE PLAN [45 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=687&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the Draft Durham Parks and Recreation Comprehensive Plan.

Public Hearings

City-County Planning Department

21. CONSOLIDATED ANNEXATION – SHEFFIELD FARMS

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance annexing 'Sheffield Farms' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with M/I Homes of Raleigh, LLC;

Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural, Falls/Jordan Watershed Overlay District B, county jurisdiction and establishing the same as Planned Development Residential 3.241, Falls/Jordan Watershed Overlay District B city jurisdiction; and

Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

Citizens’ Matters – To be heard at 1 p.m.

Closed Session

Settling the Agenda

Other Matters

Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=687&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.