City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_dqK1zhdiRnmsml15eOuVSQ to register to speak during the Work Session.Your registration must be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. Durham City-County Appearance Commission - Appointments
To appoint residents to fill two (2) vacancies on the Durham City-County Appearance Commission with the terms to expire on April 1, 2026.
(Due to the term expiration of Dan Harrop and termination of Kera Robinson)
Finance Department
2. February 2023 Bid Report
To receive a report on the bids that were acted upon by the City Manager in February 2023.
Departmental Items
Audit Services Department
3. Industrial Pretreatment Program Performance Audit February 2023
To receive the Industrial Pretreatment Program Performance Audit approved at the February 27, 2023 Audit Services Oversight Committee meeting.
Budget and Management Services
4. Fiscal Year 2023-24 Budget Development Guidelines
To adopt the Budget Development Guidelines to be used for the development of the FY 2023-24 Budget and Capital Improvement Plan (CIP).
City Manager's Office
5. American Rescue Plan Act (ARPA) Project - Culture & Arts - Invest to Restart
To authorize the City Manager to execute an ARPA subrecipient grant agreement with The Durham Arts Council, Inc. in an amount not to exceed $1,000,000 to support the Durham arts and cultural community.
General Services Department
6. City of Durham and Keep Durham Beautiful, Inc. Cultural Roadmap Development Grant Budget Ordinance
To adopt the Keep Durham Beautiful, Inc. Cultural Roadmap Development Grant Budget Ordinance, and
To authorize the City Manager to execute the grant award letter from Keep Durham Beautiful, Inc. and other documents required or appropriate in order for the City to receive the grant and to undertake the project.
Neighborhood Improvement Services Department
7. Human Relations Commission 2022 Annual Report
To receive the 2022 annual report for the Human Relations Commission.
8. Housing Appeals Board Annual Report for Fiscal Year 2022
To receive the annual report for fiscal year 2022 of the Housing Appeals Board.
Office of Economic and Workforce Development
9. Resolution and Agreement for Donation of Surplus Personal Property to Built2Last Innovations Lab, Inc.
To adopt a resolution, pursuant to N.C. Gen. Stat. - 160A-280, declaring Built2Last Logo and Logo Guides as surplus property and authorizing a donation of such surplus property to the non-profit Built2Last Innovations Lab, Inc.; and
To authorize the City Manager to execute an agreement for donation of surplus property to Built2Last Innovation Labs, Inc.
Police Department
10. 2023 National Police Athletic Leagues Mentoring Grant Project Ordinance
To authorize the City Manager to accept the 2023 National Police Athletic Leagues Mentoring sub-grant by executing the grant documents; and
To adopt the 2023 National Police Athletic Leagues Mentoring Grant Project Ordinance in the amount of $12,600.
Public Works Department
11. Contract Amendment No. 1, ST-286 Petition Streets 2021
To authorize the City Manager to execute Contract Amendment No.1 for ST-286 Petition Streets 2021 with Carolina Sunrock LLC in the amount of $300,000; and
To authorize the City Manager to execute change orders to the contract so long as the total contract cost, including all contingency funds, does not to exceed $3,697,562.19.
12. Interlocal Agreement with Durham County Soil and Water Conservation District for Water Quality Improvement Measures
To resolve that the City Manager be authorized to execute an interlocal agreement between the City of Durham and Durham County Soil and Water Conservation District for the installation of water quality improvement measures in the amount of $90,000.
Solid Waste Management Department
13. Second Amendment to Contract with Powerhouse Recycling Inc. For Recycling Services For Electronic Equipment
To authorize the City Manager to execute the Second Amendment to Contract Between City of Durham and PowerHouse Recycling Inc. For Recycling Services For Electronic Equipment in the amount up to $150,000.
Presentations
City Council's Office
14. Built2Last
To receive a presentation on Built2Last.
Public Hearings
City-County Planning Department
15. Consolidated Annexation - 901 and 903 Sherron Road
To conduct a public hearing to receive comments and consider the following motion(s):
Motion #1: To adopt an ordinance annexing '901 and 903 Sherron Road' into the City of Durham effective June 30, 2023; and to authorize the City Manager to enter into a utility extension agreement with The Drees Homes Company;
Motion #2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Residential Rural (RR) and Residential Suburban - 20 (RS-20), Falls/Jordan District B (F/J-B), County Jurisdiction and establishing the same as Residential Suburban - 10 (RS-10), Falls/Jordan District B (F/J-B), City Jurisdiction; and
Motion #3: To adopt a Consistency Statement as required by NCGS 160D-605.
16. Consolidated Annexation - 1300 Old Oxford
To conduct a public hearing to receive comments and consider the following motion(s):
Motion #1: To adopt an ordinance annexing '1300 Old Oxford' into the City of Durham effective June 30, 2023; and to authorize the City Manager to enter into a utility extension agreement with Gander Development LLC;
Motion #2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Industrial Light (IL), Falls/Jordan District B (F/J-B), County Jurisdiction and establishing the same as Industrial Light (IL), Falls/Jordan District B (F/J-B), City Jurisdiction; and
Motion #3: To adopt a Consistency Statement as required by NCGS 160D-605.
17. Consolidated Annexation - 2142 E Geer
To conduct a public hearing to receive comments and consider the following motion(s):
Motion #1: To adopt an ordinance annexing '2142 E Geer Street' into the City of Durham effective June 30, 2023; and to authorize the City Manager to enter into a utility extension agreement with Aki Investment Group LLC;
Motion #2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Commercial Neighborhood (CN) and Residential Rural (RR), Falls/Jordan District B (F/J-B), County Jurisdiction and establishing the same as Commercial neighborhood (CN) and Residential Rural (RR), Falls/Jordan District B (F/J-B), City Jurisdiction; and
Motion #3: To adopt a Consistency Statement as required by NCGS 160D-605.
18. Zoning Map Change - 2201 West Cornwallis
To conduct a public hearing to receive comments and consider the following motion(s):
Motion #1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Residential Suburban - 20 (RS-20) and Commercial General (CG) and establishing the same as Planned Development Residential 13.024 (PDR 13.024); and
Motion #2: To adopt a Consistency Statement as required by NCGS 160D-605.
Supplemental Items
City Manager's Office
19. American Rescue Plan Act (ARPA) Project – Entrepreneur Accelerator + Youth Science, Technology, Engineering, and Mathematics (STEM)
To authorize the City Manager to execute an ARPA subrecipient grant agreement with AB Community in an amount not to exceed $266,000.
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=577&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established.Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form.Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.