City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_b9JdC\_BcTQGrooMjOrn6zQ to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. MAYOR'S HISPANIC/LATINO COMMITTEE - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Mayor’s Hispanic/Latino Committee with the term to expire on October 1, 2025.
(Due to the resignation of Denise Kassab)
JAVON A. PRATT 919-560-4166 EXT. 12262 16836
2. DURHAM WORKER'S RIGHTS COMMISSION - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Durham Workers' Rights Commission representing the category of Low Wage Industry with the term to expire on April 30, 2025.
(Due to the term expiration of Eric J. Winston)
JAVON A. PRATT 919-560-4166 EXT. 12262 16838
3. APPROVAL OF CITY COUNCIL MINUTES
To approve the City Council minutes for the following meetings: 1/16/24 Regular Meeting and 1/18/24 Work Session
DIANA SCHREIBER 919-560-4166 EXT. 12266 16844
Departmental Items
City Clerk's Office
4. BOARDS, COMMITTEES, COMMISSIONS AND TASKFORCE CALENDAR YEAR 2023 ANNUAL ATTENDANCE REPORTS
To receive the attendance reports for boards, committees, commissions and taskforces for the period January 1, 2023 through December 31, 2023; and
To authorize the City Clerk to begin the removal process for the members of City of Durham boards, committees, commissions and taskforces who have failed to meet attendance requirements.
Community Development Department
5. APPROVAL OF A MULTIFAMILY HOUSING FACILITY TO BE KNOWN AS TRAILS AT TWIN LAKES APARTMENT HOMES IN THE CITY OF DURHAM AND THE FINANCING THEREOF WITH MULTIFAMILY HOUSING REVENUE BONDS NOT TO EXCEED $5,100,000
To adopt a resolution providing approval of a multifamily housing facility known as Trails at Twin Lakes Apartments Homes in the City of Durham, North Carolina; and
To approve the financing thereof with multifamily housing revenue bonds in an aggregate amount not to exceed $5,100,000.
Emergency Communications Department
6. ESTABLISHMENT OF A 911 ALTERNATE CALL ROUTING INTERLOCAL AGREEMENT WITH THE CITY OF FAYETTEVILLE
To resolve that the City Manager is authorized to execute the interlocal agreement between Durham Emergency Communications and City of Fayetteville Emergency Communications to establish an alternate routing of 911 calls.
General Services Department
7. SECOND AMENDMENT TO THE PROFESSIONAL SERVICES CONTRACT WITH PERKINS & WILL, INC. FOR THE DURHAM STATION TRANSIT CENTER IMPROVEMENTS PROJECT
To authorize the City Manager to execute Amendment No. 2 to the Perkins & Will, Inc. Professional Services Contract for the Durham Station Transit Center Improvements Project in the amount of $556,000, for a revised, total contract amount not to exceed $2,096,800; and
To authorize the City Manager to negotiate and execute modifications to the Perkins & Will, Inc. Professional Services Contract for the Durham Station Transit Center Improvements Project, provided that the total contract amount including the existing contingency funds of $81,000 does not exceed $2,177,800.
8. FIRE & EMERGENCY MEDICAL SERVICES STATION 19 ARCHITECTURAL SERVICES AGREEMENT WITH ADW ARCHITECTS, P.A.
To authorize the City Manager to negotiate and execute an Architectural Services Agreement with ADW Architects, P.A. for advanced planning and program verification services for the Fire & Emergency Medical Services (EMS) Station 19 project in the amount of $139,800;
To establish a contingency fund for the contract in the amount of $13,980; and
To authorize the City Manager to negotiate and execute modifications to the Architectural Services Agreement provided that the total contract amount including existing contingency funds does not exceed $153,780.
9. AMERICAN RESCUE PLAN ACT (ARPA) PROJECT – RIGHT-OF-WAY TREE WATERING WITH JUMPIN BUDDIES, LLC DBA PITTSTOP PRESSURE WASHING
To authorize the City Manager to execute a Contract for American Rescue Plan Act (ARPA) Project Right-of-Way Tree Watering with Jumpin Buddies LLC DBA PittStop Pressure Washing in an amount not to exceed $101,000.
10. AMERICAN RESCUE PLAN ACT (ARPA) PROJECT – RIGHT-OF-WAY AND CEMETERY TREE PLANTING WITH DAVIS LANDSCAPE, LTD.
To authorize the City Manager to execute a Contract for American Rescue Plan Act (ARPA) Project Right-of-Way and Cemetery Tree Planting with Davis Landscape, Ltd. in an amount not to exceed $128,435.
11. DURHAM STATION TRANSIT CENTER IMPROVEMENTS PROJECT CONSTRUCTION MANAGER AT RISK PREQUALIFICATION PROCEDURES RESOLUTION
To adopt a resolution approving the prequalification process for the Durham Station Transit Center Improvements Project consistent with the requirements of G.S. 143-128.1(c).
12. FIRE & EMERGENCY MEDICAL SERVICES STATION 19 CONSTRUCTION MANAGER AT RISK AGREEMENT WITH SAMET CORPORATION
To adopt the resolution finding that the use of construction manager at risk (CMAR) services is in the best interest of the Fire & Emergency Medical Services (EMS) Station 19 project as determined pursuant to N.C.G.S. 143-128.1(e);
To adopt the resolution approving the prequalification process for the Fire & EMS Station 19 project consistent with the requirements of N.C.G.S. 143-128.1(c); and
To authorize the City Manager to negotiate and execute a CMAR agreement with Samet Corporation for preconstruction services for the Fire & EMS Station 19 project for an amount not to exceed $124,500.
Neighborhood Improvement Services Department
13. AMENDMENT TO MAYOR'S HISPANIC/LATINO COMMITTEE BYLAWS
To adopt an Ordinance amending the City of Durham, Mayor’s Hispanic/Latino Committee Bylaws.
Police Department
14. GOVERNOR’S CRIME COMMISSION, 2023 CRIMINAL JUSTICE IMPROVEMENT PROGRAM GRANT PROJECT ORDINANCE
To authorize the City Manager to accept the 2023 Criminal Justice Improvement Program grant by executing the grant documents; and
To adopt the 2023 Criminal Justice Improvement Program Grant Project Ordinance in the amount of $397,781.88
Public Works Department
15. CONTRACT ST-329D PAVEMENT ASSET MANAGEMENT PLAN PROGRAMMING
To authorize the City Manager to execute a professional services contract ST-329D Pavement Asset Management Plan Programming with WithersRavenel, Inc. in the amount not to exceed $323,800.
16. CONTRACT SW-96 PW STREET MAINTENANCE REPAIRS 2024
To authorize the City Manager to execute a construction contract for SW-96 PW Street Maintenance Repairs 2024 with Browe Construction Company in the amount of $3,864,109;
To establish a contingency fund in the amount of $96,602.73; and
To authorize the City Manager to negotiate and execute modifications to SW-96 PW Street Maintenance Repairs 2024, provided that the total cost of the contract together with all modifications does not exceed $3,960,711.73.
17. CONTRACT SW-96C INSPECTION SERVICES FOR PW STREET MAINTENANCE REPAIRS
To authorize the City Manager to execute a professional services contract for SW-96C Inspection Services for PW Street Maintenance Repairs with TranSystems Corporation in an amount not to exceed $499,920.
18. STREET AND INFRASTRUCTURE ACCEPTANCES
To accept certain streets and infrastructure in Andrews Chapel Phases 1A, 1B, 2A, 2B, 3A, and 4; Ashton Crossing Phase 1; Copley Farms Phases 3, 4, 5, and 6; Davis Park East Phases 1, 2, and 3 (excluding sewer); Huntington Valley Phases 1 and 2; Lakeshore Phases 2A and 2B (excluding sewer); Lumley Road Townhomes (excluding sewer); Magnolia Creek Phases 1A, 1B, 2A, 2B, 3A, 3B, and 4; Sagewood Phases 1 and 2; Shepard’s Square Phases 1, 2, and 3; Sterling Phases 2A, 2B, and 2C (excluding sewer); 5622 Ventura Drive; American Drive, Carthage Street Industrial; Eno River SS Outfall; S. Alston Avenue; Senior Living Apartments; The Bluffs at Hope Valley; and The Courtyards at Andrews Chapel for maintenance by the City of Durham.
Presentations
Transportation Department
19. [GODURHAM FY23 ANNUAL REPORT[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=636&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the GoDurham FY23 Annual Report.
Public Hearings
Budget and Management Services Department
20. PUBLIC HEARING ON THE FY2024-25 BUDGET AND FY2025-30 CAPITAL IMPROVEMENT PLAN (CIP)
To conduct a public hearing to receive comments on the development of the FY2024-25 Budget and the FY2025-30 Capital Improvement Plan (CIP).
City-County Planning Department
21. CONSOLIDATED ANNEXATION – 3411 AND 3417 PICKETT ROAD
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing '3411 and 3417 Pickett Road' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Linda S. Davis and Pereppadan C. Davis;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Residential Suburban 20, county jurisdiction and establishing the same as Residential Suburban 20, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
22. CONSOLIDATION ANNEXATION – SHERRON ROAD APARTMENTS
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Sherron Road Apartments' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Sherron Road Wakeforest Land LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Commercial Neighborhood with a Development Plan, Residential Suburban 20, Residential Rural and Falls/Jordan Lake Watershed Protection District B, county jurisdiction and establishing the same as Planned Development Residential 10.602 and Falls/Jordan Lake Watershed Protection District B, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=636&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.