City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_3gjnie4\_Rw2qBU37ijNVxg register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. APPROVAL OF CITY COUNCIL MINUTES
To approve the City Council Minutes for the following meetings: Minutes from the April 7, 2025 Regular Meeting, April 10, 2025 Work Session, April 21, 2025 Regular Meeting and April 24, 2025 Work Session
2. WORKFORCE DEVELOPMENT BOARD - APPOINTMENTS
To appoint residents to fill four (4) vacancies on the Workforce Development Board representing Private Sector with the terms to expire on June 30, 2029.
(Due to the term expirations of Susan A. Amey, Mark E. Atkinson, Kevin D. Griffin, and Keisha Williams)
3. DURHAM CITY-COUNTY ENVIRONMENTAL AFFAIRS BOARD - APPOINTMENTS
To appoint residents to fill two (2) vacancies on the Durham City-County Environmental Affairs Board representing At-Large with the terms to expire on June 30, 2028.
(Due to the term expirations of Tom Campbell and Quynh-chi Vo)
4. DURHAM OPEN SPACE & TRAILS COMMISSION - APPOINTMENTS
To appoint residents to fill two (2) vacancies on the Durham Open Space & Trails Commission with one (1) representing Ward 1, and with one (1) representing Ward 2 with the terms to expire on June 30, 2028.
(Due to the term expiration of Maureen Quinlan and resignation of Peter Whitehead)
5. DURHAM CULTURAL ADVISORY BOARD - APPOINTMENTS
To appoint residents to fill four (4) vacancies on the Durham Cultural Advisory Board with the terms to expire on June 30, 2028.
(Due to the term expirations of Barbara Lau, Jose G. Medrano, Aya Shabu, and Vanessa W. Smart)
6. DURHAM OPEN SPACE & TRAILS COMMISSION - MAYORAL APPOINTMENT
To appoint Joslyn (Joy) Hartfield to the Durham Open Space & Trails Commission representing Mayor's Appointee At Large with the term to expire on June 30, 2028.
(Due to the resignation of Forrest Perry)
7. DURHAM PLANNING COMMISSION - APPOINTMENTS
To appoint residents to fill four (4) vacancies on the Durham Planning Commission with the terms to expire on June 30, 2028.
(Due to the term expirations of Kimberly A. Cameron, Garry Cutright, Tai T. Huynh, and resignation of Evan Bradley)
8. DURHAM BOARD OF ADJUSTMENT - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Durham Board of Adjustment representing Alternate Member with the term to expire on June 30, 2028.
(Due to the term expiration of Rich Gittings)
9. MAYOR'S COUNCIL FOR WOMEN - APPOINTMENTS
To appoint residents to fill three (3) vacancies on the Mayor's Council for Women with one (1) representing Public Safety Sector, with one (1) representing Ward 2, and with one (1) representing Civil Rights/Justice Sector with the terms to expire June 30, 2029.
(Due to the term expirations of Leslie R. Nydick, Aleccia Sutton, and Kershemia L. Ramirez)
10. CITIZENS ADVISORY COMMITTEE - APPOINTMENTS
To appoint residents to fill three (3) vacancies on the Citizens Advisory Committee with the terms to expire on June 30, 2028.
(Due to the term expirations of Ahmed Ali, Robert M. Brown, and Reshockie R. Furnace)
11. DURHAM SPORTS COMMISSION - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Durham Sports Commission with the term to expire on June 30, 2028.
(Due to the term expiration of Monica Brown)
12. HUMAN RELATIONS COMMISSION - APPOINTMENTS
To appoint residents to fill five (5) vacancies on the Human Relations Commission with the terms to expire June 30, 2028.
(Due to the term expirations of Amanda Borer, Scott Brummel, Shandra M. Jones, Michael Maldonado-Melgar, and Michael L. Ross)
13. AUDIT SERVICES OVERSIGHT COMMITTEE - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Audit Services Oversight Committee representing Certified Public Accountant (CPA) with the term to expire on June 30, 2029.
(Due to the term expiration of Matthew C. Ruterbories)
14. MAYOR'S COMMITTEE FOR PERSONS WITH DISABILITIES - APPOINTMENTS
To appoint residents to fill ten (10) vacancies on the Mayor's Committee for Persons with Disabilities with the terms to expire on August 1, 2027.
15. RACIAL EQUITY COMMISSION - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Racial Equity Commission representing At-Large with the term to expire on June 21, 2028.
(Due to the term expiration of Kedrick T. Lowery)
Departmental Items
Audit Services Department
16. VIDEO INSPECTIONS, CONSTRUCTION DRAWINGS, AND DRIVEWAY PERMITS REVENUE PERFORMANCE AUDIT APRIL 2025
To receive the Video Inspections, Construction Drawings, and Driveway Permits Revenue Performance Audit received at the April 28, 2025 Audit Services Oversight Committee meeting.
Budget and Management Services Department
17. REQUEST TO AMEND THE FY2024-25 BUDGET AND OTHER CAPITAL PROJECT ORDINANCES
To adopt a budget ordinance amending the City of Durham Budget Ordinance as amended, Fiscal Year 2024-25, the same being Ordinance \# 16470;
To adopt an ordinance amending the General Capital Improvement Project Ordinance, Fiscal Year 2024-25, as amended, the same being Ordinance #16479;
To adopt an ordinance amending the Water and Wastewater Capital Improvement Project Ordinance, Fiscal Year 2024-25, as amended, the same being Ordinance #16469;
To adopt The United States Marshal Service, 2025 Fugitive Apprehension Task Force Agreement Grant Project Ordinance Superseding Grant Project Ordinance \# 16354;
To adopt The U.S. Department of Justice, U.S. Marshal’s Office, FY 2024/2025 Federal Asset Forfeiture Funds Grant Project Ordinance Superseding Grant Project Ordinance # 16355; and
To adopt The State of North Carolina, Department of Justice, Department of Revenue, FY 2018-19 Controlled Substance Abuse Funds Grant Project Ordinance Superseding Grant Project Ordinance # 16358.
City Attorney's Office
18. REVISED CODE OF ETHICS FOR DURHAM CITY COUNCIL
To adopt a resolution that establishes a new code of ethics to govern the conduct and activities of the Mayor and Members of the Durham City Council.
19. REVISED RULES OF PROCEDURE FOR DURHAM CITY COUNCIL
To adopt the revised Procedures for Durham City Council
Communications Department
20. CONTRACT WITH KONTEK SYSTEMS, INC. FOR AUDIO/VISUAL MAINTENANCE AND SUPPORT OF COUNCIL MEETING BROADCASTS
To authorize the City Manager to execute a contract with Kontek Systems, Inc. for audio/visual ProTEK Plus enterprise support, in an amount not to exceed $76,240.
Finance Department
21. 2025 CITY OF DURHAM DISPARITY STUDY
To authorize the City Manager to execute a services contract with Miller3 Consulting, Inc. for the 2025 City of Durham Disparity Study in the amount not to exceed $299,800;
To establish a contingency fund in the amount of $100,200; and
To authorize the City Manager to negotiate and execute modifications to the 2025 City of Durham Disparity Study provided that the total contract amount including contingency funds does not exceed $400,000.
General Services Department
22. HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTATIVE MAINTENANCE SERVICE CONTRACT WITH BRADY TRANE SERVICE, INC
To authorize the City Manager to execute the Contract for HVAC Preventative Maintenance and Related Services with Brady Trane Service, Inc. in an amount not to exceed $925,000; and
To authorize the City Manager to negotiate and execute modifications to the Contract for HVAC Preventative Maintenance and Related Services, provided that the total contract amount does not exceed $925,000.
Neighborhood Improvement Services Department
23. AMENDING THE RULES AND REGULATIONS FOR ADMINISTERING THE NON- DISCRIMINATION ORDINANCE OF THE CITY OF DURHAM
To adopt an ordinance to amend the Rules and Regulations for Administering the Non-Discrimination Ordinance of the City of Durham.
Police Department
24. [2025 FIRST QUARTER CRIME REPORT [20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=695&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the 2025 First Quarter Crime Report; and
To receive the 2025 First Quarter Crime Report.
25. CONTRACT FOR PRE-EMPLOYMENT PSYCHOLOGICAL TESTING OF POLICE SWORN AND NON-SWORN APPLICANTS WITH THE FMRT GROUP, LLC
To authorize the City Manager to execute a three-year contract in the total amount of $225,000 with The FMRT Group, LLC for police pre-employment psychological examinations.
26. CONTRACT FOR POST-HIRE PSYCHOLOGICAL SERVICES FOR POLICE EMPLOYEES WITH RICHARDSON MARTIN INCORPORATED, D/B/A MINDOLOGY
To authorize the City Manager to execute a three-year contract in the total amount of $104,500 with Richardson Martin Incorporated, d/b/a Mindology, for psychological services for Police employees.
Solid Waste Management Department
27. CONTRACT WITH POWERHOUSE RECYCLING INC. FOR ELECTRONIC EQUIPMENT RECYCLING SERVICES
To authorize the City Manager to execute the Contract for Electronic Equipment Recycling Services with PowerHouse Recycling Inc. in an amount not to exceed $450,000.
Technology Solutions Department
28. CONTRACT WITH THE SPYGLASS GROUP, LLC FOR AUDIT OF CITY’S PRIMARY TELECOMMUNICATIONS SERVICE ACCOUNTS
To authorize the City Manager to execute the Contract for Audit of City's Primary Telecommunications Service Accounts with The SpyGlass Group, LLC in an amount not to exceed $250,000.
29. SECOND AMENDMENT TO THE SERVICE CONTRACT WITH SECURANCE LLC CITY CONTRACT #17491
To authorize the City Manager to execute the Second Amendment to the Service Contract with Securance LLC in the amount of $161,176.89 for a revised, total contract amount not to exceed $671,649.14.
30. ELEVENTH AMENDMENT OF ANNUAL SUPPORT AGREEMENT AND LICENSE AGREEMENT FOR MUNIS® SOFTWARE
To authorize the City Manager to execute the Eleventh Amendment to the Contract for ERP System with Tyler Technologies, Inc. in the amount of $582,541.36 for a revised, total contract amount not to exceed $5,986,612.22.
Transportation Department
31. CONSTRUCTION OF A METAL POLE TRAFFIC SIGNAL AT SOUTH ROXBORO STREET AND RAMBLEWOOD AVENUE AND MURRAY-MASSENBURG SCHOOL ENTRANCE
To authorize the City Manager to execute a contract with Lumin8 Transportation Technologies, LLC in the amount of $400,103.00 for the construction of a metal pole traffic signal at South Roxboro Street at Ramblewood Avenue and Murray-Massenburg School Entrance;
To establish a project contingency fund in the amount of $80,020.60; and
To authorize the City Manager to negotiate change orders to the project provided the cost of the contract, including all change orders, does not exceed the total contract cost of $480,123.60.
32. PURCHASE CONTRACT FOR THE REPOWER AND REFURBISHMENT OF GODURHAM BUSES
To authorize the City Manager to execute a Purchase Contract with CoachCrafters, Inc. for the repower of up to twenty (20) and the refurbishment of up to nineteen (19) 40-foot, low-floor, heavy duty diesel buses in an amount not to exceed $5,302,252;
To establish a contingency in the amount of $530,225; and
To authorize the City Manager to execute purchase order increases authorized by the contract based on documented tariff charges, provided that the total contract amount including existing contingency funds does not exceed $5,832,477.
Water Management Department
33. AWARD OF BID-TERM CONTRACT FOR CATERPILLAR METHANE ENGINE BLOWER FROM GREGORY POOLE POWER SYSTEMS
To authorize the City Manager to enter into a service contract with Gregory Poole Equipment Company for maintenance and repair of the CAT Methane Engine Blower in the amount of $227,529.09, and
To authorize the City Manager to negotiate change orders provided that the cost of all change orders does not exceed $22,752.91 and the total contract amount cost does not exceed $250,282.00.
To authorize the City Manager to execute modifications and amendments to the contract so long as the amendment does not increase the total contract value above the not to exceed amount of $250,282.00 and the changes taken as a whole, are not less favorable to the City.
34. AMENDMENT 1 TO PROFESSIONAL SERVICES CONTRACT NO. 20472 WITH HDR ENGINEERING, INC. OF THE CAROLINAS FOR PER- AND POLYFLUOROALKYL SUBSTANCE CONSULTING SUPPORT
To Authorize the City Manager to execute a contract Amendment No. 1 with HDR Engineering, Inc. of the Carolinas for Owner Advisor Services for the PFAS Consulting support project in the amount of $1,710,270, for a total, revised contract amount of $2,102,765; and
To establish additional contingency funds of $131,777, along with the original unused contract contingency of $39,250, increasing the total contract contingency amount to $171,027; and
To authorize the City Manager to negotiate and execute amendments to the contract, provided the total cost of the original contract together with all amendments does not exceed $2,273,792.
Presentations
Finance Department
35. [FISCAL YEAR 2024-25 THIRD QUARTER FINANCIAL REPORT [20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=695&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the FY 2023-24 Third Quarter Financial Report.
Public Hearings
Budget and Management Services Department
36. PUBLIC HEARING FOR THE CITY MANAGER'S PROPOSED FISCAL YEAR 2025-26 BUDGET AND FISCAL YEAR 2026-31 CAPITAL IMPROVEMENT PLAN (CIP)
To conduct a public hearing to receive comments regarding the City Manager's proposed Fiscal Year 2025-26 Budget and Fiscal Year 2026-31 Capital Improvement Plan (CIP).
Citizens’ Matters – To be heard at 1 p.m.
37. GWYN SILVER
To receive comments from Gwyn Silver.
Supplemental Items
City Council
38. RESOLUTION IN SUPPORT OF DURHAM AMAZON WORKERS’ RIGHT TO ORGANIZE
To adopt the Resolution in Support of Durham Amazon Worker's Right to Organize.
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=695&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.