City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_6X9FW9AvRL2KObx2xk7I0g to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. Participatory Budgeting Steering Committee - Appointment
To appoint a resident to fill one (1) vacancy on the Participatory Budgeting Steering Committee representing At-Large with the term to expire on June 30, 2025.
(Due to the resignation of John W. Jordan)
2. Municipal Election Results - October 10, 2023 Primary And November 7, 2023
To receive the certified election results of the City of Durham Primary Election held on October 10, 2023 from the Durham County Board of Elections.
To receive a verbal report from the Director of Elections and staff of the Durham County Board of Elections regarding the results of the City of Durham General Election held on November 7, 2023.
Finance Department
3. October 2023 Bid Report
To receive a report on the bids that were acted upon by the City Manager in October 2023.
Departmental Items
Audit Services Department
4. Sidewalk Placement and Repairs Performance Audit - October 2023
To receive the Sidewalk Placement and Repairs Performance Audit approved at the October 30, 2023, Audit Services Oversight Committee meeting.
Budget and Management Services Department
5. Contract Agreement with ETR Services, LLC to Provide Services for the Community Conversations Project
To authorize the City Manager to execute the contract with ETR Services, LLC for professional services not to exceed the amount of $118,200 for FY2023-24.
City Council
6. Discussion on City Council Procedures
To discuss City Council Procedures.
Finance Department
7. Utility System Revenue Bond Anticipation Note, Series 2023
To adopt a Resolution and approve a Note Purchase Agreement authorizing the issuance of the Water and Sewer Utility System Revenue Bond Anticipation Notes, Series 2023 in a principal amount not to exceed $181,000,000.
General Services Department
8. Condemnation Action to Obtain Two Easements at 1708 Arrowhead Drive
To adopt the Resolution Authorizing Condemnation of portions of 1708 Arrowhead Drive for the Hillandale Road Sidewalk and Bicycle Facilities (SW-46D).
9. Construction Contract with Central Builders, Inc. of Mebane for Former Wheels Skating Center Upfit Project
To authorize the City Manager to execute a construction contract with Central Builders, Inc. of Mebane for the Former Wheels Skating Center Upfit Project in the amount of $2,581,500;
To establish a contingency fund for the contract in the amount of $387,225; and
To authorize the City Manager to negotiate and execute amendments to the construction contract, provided that the total project cost does not exceed $2,968,725.
Neighborhood Improvement Services Department
10. U.S. Department of Housing and Urban Development Fair Housing Cooperative Agreement Grant Award FY 2024
To authorize the City Manager to execute the grant award documents to accept funding from the U.S. Department of Housing and Urban Development (HUD) in the amount of $94,600.00 for the continuation of the City’s fair housing program; and
To adopt the City of Durham Grant Project Ordinance.
11. U.S. Department of Housing and Urban Development Partnership Grant Award FY24
To authorize the City Manager to execute the grant award document to accept partnership grant funding from the U.S. Department of Housing and Urban Development (HUD) in the amount of $15,000.00 for conducting partnership grant activities associated with the City’s fair housing program; and
To adopt the City of Durham Grant Project Ordinance.
12. U.S. Department of Housing and Urban Development Special Enforcement Effort Funds
To authorize the City Manager to execute the grant award document to accept the special enforcement effort grant funding from the U.S. Department of Housing and Urban Development (HUD) in the amount of $6,300.00 for conducting special enforcement effort activities associated with the City’s fair housing program; and
To adopt the City of Durham Grant Project Ordinance.
Parks and Recreation Department
13. Contract Amendment 1 to the Purchasing Contract with Bliss Products and Services, Inc. for the Playground & Surfacing Replacement Project at WD Hill Recreation Center
To authorize the City Manager to execute a contract amendment with Bliss Products and Services, Inc. to provide an additional shade structure, activity play panels, and installation services in the amount of $44,254.00 for a revised, total contract amount not to exceed $342,253.79.
Office of Economic and Workforce Development
14. Contract Amendment #1 for Durham Workforce Development Board, Workforce Innovation and Opportunity Act Youth Program Eckerd Youth Alternatives, Inc.
To authorize the City Manager to execute a contract amendment to the Workforce Innovation and Opportunity Act Contract for Youth Program Delivery with Eckerd Youth Alternatives, Inc. for the period of July 1, 2023 through September 30, 2024 in the amount not to exceed $300,000.
Police Department
15. 2023 Community Policing Development Micro-Grant Grant Project Ordinance
To authorize the City Manager to accept the 2023 Community Policing Development Micro-grant by executing the grant documents; and
To adopt the 2023 Community Policing Development Micro-grant Grant Project Ordinance in the amount of $159,018.
16. [2023 Third Quarter Crime Report[20 Minutes]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=613&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the 2023 Third Quarter Crime Report; and
To receive the 2023 Third Quarter Crime Report
Public Works Department
17. Amendment No. 2 to Carpenter Fletcher Road Improvements Preliminary Engineering Agreement (CSXT DOT No. 845869S)
To authorize the City Manager to execute Amendment No. 2 to Carpenter Fletcher Road Improvements PE Agreement (CSXT DOT No. 845869S) with CSX Transportation, Inc. for work within railroad limits in the amount of $14,850 for a revised, total contract amount not to exceed $55,466;
To establish a contingency fund in the amount of $11,093; and
To authorize the City Manager to negotiate and execute modifications to Carpenter Fletcher Road Improvements PE Agreement, provided that the total cost of the contract together with all modifications does not exceed $66,559.
18. Utility Professional Engineer Agreement (P-5706) Ellis Road
To authorize the City Manager to execute a Utility PE Agreement with NCDOT for design of the relocation of existing water lines and services under project P-5706 in the amount of $175,160.23;
To establish a contingency fund in the amount of $17,516.02; and
To authorize the City Manager to execute any change orders to the contract such that the total contract does not exceed $192,676.25.
19. Utility Extension Agreement with Shawn L. Brookshire to Serve 208 Fountain Street
To authorize the City Manager to enter into a utility extension agreement with Shawn L. Brookshire to extend water and sanitary sewer to 208 Fountain Street.
Transportation Department
20. Supplemental Agreement #3 with the North Carolina Department of Transportation for Hillandale Road Bicycle and Pedestrian Improvements TIP #U-4726HN
To authorize the City Manager to execute Supplemental Agreement #3 with the North Carolina Department of Transportation for the Hillandale Road Bicycle and Pedestrian Improvements project (TIP #U-4726HN) for a revised amount of $6,789,831.
21. First Amendment to Contract for Durham Freeway Community Engagement Services with Aidilisms, LLC
To authorize the City Manager to execute the first amendment to the contract with Aidilisms, LLC for Durham Freeway Community Engagement Services in the amount of $50,000 for a revised contract amount of $100,000.
Presentations
Budget and Management Services
22. [FY2023-24 First Quarter Financial Report[20 Minutes]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=613&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the FY2023-24 First Quarter Financial Report.
City Manager's Office
23. [Bloomberg Harvard City Leadership Initiative - Innovation Track Core Team Update[20 Minutes]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=613&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the Bloomberg Harvard City Leadership Initiative Innovation Track.
Public Hearings
City-County Planning Department
24. Consolidated Annexation - 5802 South Miami Boulevard Multifamily
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing '5802 South Miami Boulevard Multifamily' into the City of Durham effective December 31, 2023; and to authorize the City Manager to enter into a utility extension agreement with HM Partners, LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Commercial General with a development plan and Residential Suburban - 20, county jurisdiction and establishing the same as Planned Development Residential 47.470, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by NCGS 160D-605.
25. Zoning Map Change - 618 Morehead Avenue
To conduct a public hearing to receive comments and consider the following motions:
Motion 1, To adopt an ordinance amending the Unified Development Ordinance by taking property out of Office and Institutional with a Development Plan, Morehead Hill Local Historic District and establishing the same as Commercial General with a Graphic Development Plan, Morehead Hill Local Historic District; and
Motion 2, To adopt a Consistency Statement as required by NCGS 160D-605.
26. Zoning Map Change - Oaks at Gray
To conduct a public hearing to receive comments and consider the following motion(s):
Motion 1, To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Urban-Multifamily and establishing the same as Residential Urban-Multifamily with a Textual Development plan; and
Motion 2, To adopt a Consistency Statement as required by NCGS 160D-605.
Citizens’ Matters – To be heard at 1 p.m.
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=613&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.