Durham City Council · Regular Meeting · November 6, 2025

City Council Work Session Agenda

Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_BBp6z2SHSOGC5iai9SxScQ to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order

Roll Call

Announcements by Council

Priority Items by the City Manager, City Attorney and City Clerk

Administrative Consent Items

City Clerk's Office

1. AFFORDABLE HOUSING IMPLEMENTATION COMMITTEE - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Affordable Housing Implementation Committee Representing At-Large with the term to expire on July 31, 2026.

(Due to the resignation of S.Nicole Diggs)

2. GOTRIANGLE BOARD OF TRUSTEES - REAPPOINTMENT

To reappoint Patrick Hannah to the GoTriangle Board of Trustees as the Joint City/County representative with the term to expire on November 30, 2029.

(Due to the term expiration of Patrick Hannah)

3. DURHAM CONVENTION & VISITORS BUREAU (DISCOVER DURHAM)- APPOINTMENT

To appoint Martin Simon to the Durham Convention & Visitors Bureau (Discover Durham) representing Limited Service Lodging with the term to expire on October 31, 2026.

(Due to the resignation of Prerna Desai)

Departmental Items

City Attorney's Office

4. POLICIES AND PROCEDURES FOR THE CITY OF DURHAM’SBOARDS, COMMITTEES, COMMISSIONS, AND TASKFORCES

To adopt the proposed Policies and Procedures for the City of Durham’s Boards, Committees, Commissions, and Taskforces.

To authorize the City Attorney's Office to amend the bylaws of City-appointed Boards, Committees, Commissions, and Taskforces to effectuate the BCCT Procedures.

Community Safety Department

5. THIRD AMENDMENT TO CONTRACT 19376 WITH VOLUNTEERS OF AMERICA OF THE CAROLINAS, INC. FOR THE PROVISION OF COORDINATED ENTRY WITH DIVERSION SERVICES

To authorize the City Manager to execute the Third Amendment to Contract 19376 with Volunteers of America Carolinas, Inc. to provide coordinated entry and diversion services to households experiencing homelessness, increasing the value of the contract by $313,750 for a total contract value of $2,060,000 and extending the contract to June 30, 2026.

Environmental and Street Services Department

6. SOUTH ELLERBE RESTORATION PHASE 3A-UTILITY AND DRAINAGE UPGRADES (SP-2025-01)

To authorize the City Manager to execute Contract SP-2025-01 South Ellerbe Restoration Phase 3A-Utility and Drainage Upgrades with Mid-Atlantic Infrastructure Systems, Inc in the amount of $8,541,060;

To establish a contingency fund in the amount of $854,106; and

To authorize the City Manager to negotiate change orders for Contract SP-2025-01 provided that the total contract cost does not exceed $9,395,166.

General Services Department

7. CAROLINA THEATRE HVAC UPGRADES DESIGN-BUILD SERVICES CONTRACT WITH BRADY TRANE SERVICE, INC.

To adopt the resolution finding that the use of a Design-Build project delivery method for the Carolina Theatre HVAC Upgrades project is in the best interest of the City;

To authorize the City Manager to execute a Design-Build contract for preliminary design and preconstruction services for the Carolina Theatre HVAC Upgrades project with Brady Trane Service, Inc. in an amount not to exceed $92,750;

To authorize the City Manager to negotiate and execute Design-Build amendments for final design and construction services not to exceed $5,235,250;

To establish a contingency fund in the amount of $532,000; and

To authorize the City Manager to negotiate and execute modifications to the Carolina Theatre HVAC Upgrades Design-Build contract provided that the total contract amount including existing contingency funds does not exceed $5,860,000."

Housing and Neighborhood Services Department

8. AUTHORIZATION OF LOAN FOR THE VILLAGES OF HAYTI – PHASE I REDEVELOPMENT (FORMERLY FAYETTE PLACE)

To authorize the City Manager to negotiate and execute a Loan Agreement and related loan documents with the Housing Authority of the City of Durham (DHA) and/or its affiliate, Development Ventures Incorporated (DVI), to provide up to $17,049,195.00 for The Villages of Hayti Phase I redevelopment (formerly Fayette Place).

Office of Economic and Workforce Development

9. AGREEMENT TO FUND EDUCATION-TO-CAREER INITIATIVES OPERATED BY MADE IN DURHAM USING CITY OF DURHAM GRANT FUNDS

To authorize the City Manager to execute a grant agreement with Made In Durham to fund education-to-career initiatives for Durham youth in an amount not to exceed $150,000.

Parks and Recreation Department

10. [DURHAM PARKS AND RECREATION FY2025 ANNUAL REPORT[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=713&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the Durham Parks and Recreation FY2025 Annual Report; and

To receive the Durham Parks and Recreation FY2025 Annual Report.

Planning and Development Department

11. CITY-COUNTY APPEARANCE COMMISSION INTERLOCAL AGREEMENT AMENDMENT

To approve the amendment of the Durham City-County Appearance Commission Interlocal Agreement setting an expiration date of January 1, 2026.

Police Department

12. THE DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES FY25 COMMUNITY POLICING DEVELOPMENT MICROGRANT PROGRAM GRANT PROJECT ORDINANCE

To authorize the City Manager to accept the 2025 Community Policing Development Micro-grant by executing the grant documents; and

To adopt the 2025 Community Policing Development Micro-grant Grant Project Ordinance in the amount of $117,649.

Water Management Department

13. [SOURCE WATER RESILIENCY & RESPONSE PLAN UPDATE[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=713&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the City’s water system risk and

resiliency; and

To acknowledge the update of the Source Water Resiliency and

Response Plan.

14. CHANGE ORDER 1 TO CAROLINA CIVILWORKS, INC. FOR THE ENO RIVER LIFT STATION AND LICK CREEK LIFT STATION VALVE REPLACEMENT PROJECT

To authorize the City Manager to execute Change Order 1 for the Eno River Lift Station and Lick Creek Lift Station Valve Replacement Project with Carolina Civilworks Inc in the amount of $2,207,420.11 for a revised total contract amount of $7,575,010.11 and;

To authorize the City Manager to negotiate and execute modifications to the Eno River Lift Station and Lick Creek Lift Station Valve Replacement Project, provided that the total contract amount including remaining contingency funds of $536,759 does not exceed $8,111,769.11.

Presentations

General Services Department

15. [DURHAM ATHLETIC PARK FEASIBILITY STUDY PRESENTATION[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=713&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the findings of Phase I of the Durham Athletic Park Feasibility Study by Perkins + Will North Carolina, Inc.

Public Hearings

Planning and Development Department

16. REQUEST TO PERMANENTLY CLOSE THE ENTIRETY OF HAYTI LANE (229 LINEAR FEET) EAST OF OLD FAYETTEVILLE STREET

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To permanently close the entirety (229 linear feet) of Hayti Lane east of Old Fayetteville Street; and

Motion 2: To amend the Place Type Map of the Comprehensive Plan to designate the parcel identified with REID 119218, as recombined with the former dedicated right-of-way, as Transit Opportunity Area.

Citizens’ Matters – To be heard at 1 p.m.

Settling the Agenda

Other Matters

Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=713&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.