City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_EKQJprUTRo-43ApMHRVkwg to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. DURHAM CONVENTION & VISITORS BUREAU (DISCOVER DURHAM) - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Durham Convention & Visitors Bureau (Discover Durham) representing the category of Food Service with the term to expire on October 31, 2027.
(Due to the term expiration of Sean Umstead)
2. RACIAL EQUITY COMMISSION - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Racial Equity Commission representing At-Large with the term to expire on November 1, 2027.
(Due to the term expiration of Elena Snavely)
3. DURHAM AFFORDABLE HOUSING IMPLEMENTATION COMMITTEE - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Durham Affordable Housing Implementation Committee representing the category of At-Large with the term to expire September 21, 2026.
(Due to the resignation of S. Nicole Diggs)
4. DURHAM PLANNING COMMISSION - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Durham Planning Commission with the term to expire on June 30, 2026.
(Due to the resignation of Talib Graves-Manns)
5. HUMAN RELATIONS COMMISSION - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Human Relations Commission with the term to expire June 30, 2026.
(Due to the resignation of Javier Alvarez-Jaimes)
6. MAYOR'S HISPANIC/LATINO COMMITTEE - APPOINTMENTS
To appoint residents to fill two (2) vacancies on the Mayor's Hispanic/Latino Committee with the terms to expire on October 1, 2026.
(Due to the termination of Alejandra Montoya and term expiration of Maralis B. Mercado Emerson)
Departmental Items
City Attorney's Office
7. FY25 GRANT AGREEMENT FOR AN IMMIGRATION LEGAL DEFENSE PROJECT
To authorize the City Manager to execute the FY25 Grant Agreement for the Immigration Legal Defense Project with JusticeMatters, Inc. in an amount not to exceed $250,000.
City Manager's Office
8. 2024 DURHAM CITY/COUNTY EMERGENCY OPERATIONS PLAN
To adopt the 2024 Durham City/ County Emergency Operations Plan, provided that the Plan does not amend City ordinances, nor shall it be used to construe City ordinances.
9. REVISIONS TO DEER BOW HUNTING ORDINANCE (SEC. 6-3)
To adopt proposed revisions to Ordinance Sec. 6-3. - Shooting or poisoning wild game or squirrels, and deer bow hunting.
City-County Planning Department
10. [WATERSHED INTERPRETATION - PATTERSON PLACE[10 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=663&doctype=1#mediaAndItemView "Read more details about this item")
To consider the following motions:
Motion 1: To receive the presentation; and
Motion 2: To authorize the submittal to the North Carolina Environmental Management Commission of a request to remove the parcels identified in the application in Attachment C from the Falls/Jordan Watershed Protection Overlay Protected Area.
Emergency Communications Department
11. CAPITAL IMPROVEMENT PLAN TIME DIVISION MULTIPLE ACCESS (TDMA) UPGRADE PROJECT
To authorize the City Manager to execute a purchase contract with Motorola Solutions, Inc. in an amount not to exceed $799,204.38 for a TDMA upgrade to the City of Durham's public safety portable and mobile radios as authorized by General Statute 143-129(e)(9).
Fire Department
12. PURCHASE OF PARATECH EQUIPMENT FOR NEW FIRE DEPARTMENT RESCUE APPARATUS
To authorize the City Manager to execute a purchase order contract with Allsource (DBA Safe Industries) for the purchase of Paratech rescue equipment for the new fire department rescue apparatus in the amount not to exceed $179,695.12.
General Services Department
13. FOREST HILLS SPRAYGROUND & PLAYGROUND DESIGN CONTRACT WITH WITHARCHITECTURE, P.A.
To authorize the City Manager to execute a design contract for the Forest Hills Sprayground & Playground Project with withArchitecture, P.A. in an amount not to exceed $188,250;
To establish a contingency fund in the amount of $18,825; and
To authorize the City Manager to negotiate and execute modifications to the design contract for the Forest Hills Sprayground & Playground Project provided that the total contract amount including existing contingency funds does not exceed $207,075.
14. SERVICE CONTRACT FOR COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM FROM BRIGHTLY SOFTWARE, INC.
To authorize the City Manager to execute the Contract for Computerized Maintenance Management System with Brightly Software, Inc. in an amount not to exceed $190,786.28.
Police Department
15. SUPERSEDES GRANT PROJECT ORDINANCE #16190THE UNITED STATES MARSHALS SERVICE, 2023 FUGITIVE APPREHENSION TASK FORCE AGREEMENT PROJECT ORDINANCE
To authorize the City Manager to accept the Memorandum of Understanding with the United States Marshals Service for the 2024 Fugitive Apprehension Task Force, Grant amendment by executing the grant documents; and
To adopt the United States Marshals Service, 2024 Fugitive Apprehension Task Force Grant Project Ordinance, superseding Grant Project Ordinance #16190 to recognize the grant award increase from $18,638 to $38,638.
16. SUPERSEDES GRANT PROJECT ORDINANCE # 16357THE U.S. DEPARTMENT OF JUSTICE, U.S. MARSHAL’S OFFICE, FY 2023/2024 FEDERAL ASSET FORFEITURE FUNDS GRANT PROJECT ORDINANCE
To adopt the U.S. Department of Justice, U.S. Marshal's Office, FY 2023/2024 Federal Asset Forfeiture Funds, Grant Project Ordinance superseding Grant Project Ordinance # 16357 to recognize the grant award increase from $617,887 to $621,059.84.
Public Works Department
17. STREET AND INFRASTRUCTURE ACCEPTANCES
To accept certain streets and infrastructure in Creekside Commons Phases 1, 2, and 3; Croasdaile Farm North Subdivision; Meadows at Southpoint Phases 1a, 1b, 2, and 3; The Pointe at Stratford Lakes; Windy Hill Road and Water (excluding sewer); 355 Morehead Self-Storage Phase 2; 510 E. Pettigrew Apartments Phase 2; Newman Street Waterline extension; and Villages at Independence Park, The Yorkshire Phase 3 for maintenance by the City of Durham.
18. UTILITY EXTENSION AGREEMENT WITH MERITAGE HOMES OF THE CAROLINAS, INC. TO SERVE ARVIN SUBDIVISION PHASES 1 – 4
To authorize the City Manager to enter into a utility extension agreement with MERITAGE HOMES OF THE CAROLINAS, INC. to serve Arvin Subdivision Phases 1 - 4.
Technology Solutions Department
19. CONTRACT FOR FORAY DIGITAL EVIDENCE MANAGEMENT SYSTEM
To authorize the City Manager to execute the Contract for Subscription to Foray ADAMS Software-as-a-Service Digital Evidence Management System with Foray, LLC in an amount not to exceed $258,723.10.
20. CONTRACT WITH TT FASTER, LLC TO UPGRADE FLEET MANAGEMENT’S INFORMATION SYSTEM
To authorize the City Manager to execute the Contract for Implementation of FASTER Web Software Solution with TT FASTER LLC in an amount not to exceed $197,305.08.
21. CONTRACT WITH MAINLINE INFORMATION SYSTEMS, LLC TO UPGRADE THE CITY’S FIREWALL AND VPN SOLUTION
To authorize the City Manager to execute the Purchase Contract with Mainline Information Systems, LLC in an amount not to exceed $405,320.
Transportation Department
22. PURCHASE CONTRACT WITH BRASCO INTERNATIONAL, INC. FOR SIXTY BUS SHELTERS
To authorize the City Manager to execute a Purchase Contract with Brasco International, Inc. for sixty (60) bus shelters for a not to exceed amount of $599,350.
23. TRANSIT GRANT PROJECT ORDINANCE AMENDMENTS
To adopt 2025 FTA Section 5303 Metropolitan Transit Planning Grant Project Ordinance and Authorization to Execute Grant Agreement;
To adopt FY2020-21 City of Durham and North Carolina VW Settlement Program Grant Project Ordinance Supersedes Ordinance 15665;
To adopt City of Durham and US Department of Transportation Federal Transit Administration UED22 FY 2021 and FY2022 FTA Section 5310, Enhanced Mobility for Seniors and Individuals with Disabilities Funds Grant Project Ordinance Supersedes Grant Project Ordinance 16212 and Authorization to Execute Grant Agreement;
To adopt FY 2017-18 Transit Planning and Capital Grant Project Ordinance Supersedes Grant Project Ordinance 15837 and Authorization to Execute Grant Agreement;
To adopt FY 2022-23 Bus and Bus Facilities Grant Project Ordinance for the Rehabilitation of Durham Station Supersedes Grant Project Ordinance #16306 and Authorization to Execute Grant Agreement; and,
To adopt City of Durham and Central Pines Regional Council Section 104(f) and Section 133(b)(3)(7) Transportation Planning Grant Project Ordinance Supersedes Grant Project Ordinance 16239 and Authorization to Execute Grant Agreement.
24. UPDATES TO THE LOW-INCOME MONTHLY PARKING DISCOUNTED VOUCHER PROGRAM AND EVENING PARKING RATE
To authorize the City Manager to modify the Low-Income Monthly Parking Discounted Voucher Program by raising the participation criteria to 80% AMI and increasing the Voucher Discount to 75% of the monthly parking rate; and,
To adopt the Ordinance to Revise Parking Facility Fees to be effective November 1, 2024.
Water Management Department
25. GOVERNING AGREEMENTS FOR ON-CALL PROFESSIONAL SERVICES: WATER, WASTEWATER, AND UTILITY MANAGEMENT
To authorize the City Manager to execute Governing Agreements for On-Call Professional Services for Water, Wastewater, and Utility Management with: (1) AECOM Technical Services of North Carolina, Inc., (2) Brown and Caldwell, Inc., (3) CDM Smith, Inc., (4) CJS Conveyance, PLLC, (5) CriTek Engineering Group, P.C., (6) Dewberry Engineers, Inc., (7) Fountainworks, Inc., (8) Freese & Nichols, Inc., (9) Hazen and Sawyer, P.C., (10) HDR Engineering, Inc. of the Carolinas, (11) Highfill Infrastructure Engineering, P.C., (12) Kimley-Horn and Associates, Inc., (13) McKim & Creed, Inc., (14) Pennoni Associates, Inc., (15) Schnabel Engineering South, P.C., and (16) L.E. Wooten & Company; and
To authorize the City Manager to sign Supplemental Service Agreements for professional services up to $250,000 for each project without additional City Council approval.
Presentations
Finance Department
26. [DURHAM COUNTY GOVERNMENT 2025 REAPPRAISAL UPDATE[30 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=663&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation from Durham County on the 2025 Reappraisal.
Public Hearings
City-County Planning Department
27. CONSOLIDATED ANNEXATION – MINERAL SPRINGS TOWNHOUSES
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Mineral Springs Townhouses' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Yeti Hospitality Group LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Suburban-20, Falls/Jordan Watershed Overlay District B, county jurisdiction and establishing the same as Planned Development Residential 5.349, Falls/Jordan Watershed Overlay District B, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
28. ZONING MAP CHANGE – 302 MORREENE ROAD
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Suburban-20 and Residential Suburban-Multifamily and establishing the same as Residential Suburban-Multifamily; and
Motion 2: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
29. CONSOLIDATED ANNEXATION – OXFORD RIDGE
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Oxford Ridge' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Kelley Development Company, LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Commercial Center with a Development Plan, Commercial Neighborhood with a Development Plan, Industrial Light, Falls/Jordan Watershed Overlay District B, county jurisdiction and establishing the same as Planned Development Residential 5.174, Falls/Jordan Watershed Overlay District B, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
30. PERMANENT CLOSING OF 165 LINEAR FEET OF HAMLIN STREET
To conduct a public hearing to receive comments and consider the following motion:
Motion 1: To permanently close 165 linear feet of Hamlin Street.
Citizens’ Matters – To be heard at 1 p.m.
Supplemental Items
City Council
31. RESOLUTION TO ADOPT THE NACTO “URBAN STREET DESIGN GUIDE” AND “URBAN BIKEWAY DESIGN GUIDE” AS OFFICIAL CITY OF DURHAM BIKEWAY AND STREET DESIGN GUIDES
To adopt by resolution the NACTO Urban Street Design Guide and Urban Bikeway Design Guide as the Official City of Durham Bikeway and Street Design Guides.
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=663&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.