Durham City Council · Regular Meeting · October 23, 2025

City Council Work Session Agenda

Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_7Y7n2LPrSs2DpspOTPnyCw to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order

Roll Call

Announcements by Council

Priority Items by the City Manager, City Attorney and City Clerk

Administrative Consent Items

City Clerk's Office

1. APPROVAL OF CITY COUNCIL MINUTES

To approve the City Council Minutes for the following meetings:

Minutes from September 2, 2025 Regular Meeting, September 4, 2025 Work Session, September 15, 2025 Regular Meeting, September 18, 2025 Work Session and September 18, 2025 Special Meeting.

2. DURHAM PLANNING COMMISSION - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Durham Planning Commission with the term to expire on June 30, 2028.

(Due to the resignation of Tai T. Huynh)

3. HUMAN RELATIONS COMMISSION - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Human Relations Commission with the term to expire June 30, 2026.

(Due to the resignation of Kaleigh Greener)

Departmental Items

Audit Services Department

4. SOLID WASTE MANAGEMENT DIVISION OVERTIME PERFORMANCE AUDIT SEPTEMBER 2025

To receive the Solid Waste Management Division Overtime Performance Audit approved at the September 22, 2025, Audit Services Oversight Committee meeting.

Budget and Management Services Department

5. FY 2026-27 BUDGET DEVELOPMENT SCHEDULE

To adopt the FY 2026-27 Budget Development Schedule.

Community Safety Department

6. ROBERT WOOD JOHNSON FOUNDATION SYSTEMS FOR ACTION GRANT PROJECT ORDINANCE

To adopt the Robert Wood Johnson Foundation Systems for Action Grant Project Ordinance, and authorize the execution of the grant agreement, in the amount of $200,000.

Environmental and Street Services Department

7. CONTRACT SW-103 STREET MAINTENANCE REPAIRS 2025

To authorize the City Manager to execute a construction contract for SW-103 Maintenance Repairs 2025 with Browe Construction Company in the amount of $3,916,115;

To establish a contingency fund in the amount of $50,000; and

To authorize the City Manager to negotiate and execute modifications to SW-103 Street Maintenance Repairs 2025, provided that the total cost of the contract, together with all modifications, does not exceed $3,966,115.

8. CONTRACT SW-103C INSPECTION SERVICES FOR STREET MAINTENANCE REPAIRS 2025

To authorize the City Manager to execute a professional services contract for SW-103C Inspection Services for Street Maintenance Repairs 2025 with Ctl Engineering, Inc., in an amount not to exceed $499,700.

9. AMENDMENT NO. 1 TO UTILITY AGREEMENT FOR EAST END CONNECTOR WITH NCDOT (U-0071)

To authorize the City Manager to execute Amendment No.1 to Utility Agreement with NCDOT for the relocation of utilities associated with the East End Connector project (U-0071) in the amount of $1,942,746.74 for a total, revised agreement amount of $3,197,843.44.

10. CONTRACT SW-66 BIKE+WALK SIDEWALK PHASE I - 2024 BOND REFERENDUM

To authorize the City Manager to execute a construction contract for SW-66 Bike+Walk Sidewalk Phase I (Bond) with Browe Construction Company in the amount of $2,556,806.90;

To establish a contingency fund in the amount of $255,680.69; and

To authorize the City Manager to negotiate and execute modifications to SW-66 Bike+Walk Sidewalk Phase I (Bond), provided that the total cost of the contract together with all modifications does not exceed $2,812,487.59.

11. CONTRACT SW-66C INSPECTIONS AND OMBUDSMAN SERVICES FOR NEW SIDEWALK - 2024 BOND REFERENDUM

To authorize the City Manager to execute a professional services contract for SW-66C Inspections and Ombudsman Services for New Sidewalk with GFT Infrastructure, Inc. in an amount not to exceed $623,950.

12. CONTRACT ST-337 UNPAVED ROADS PH. I - 2024 BOND REFERENDUM

To authorize the City Manager to execute a contract for ST-337 Unpaved Roads Phase I (Bond) with Sunrock Industries LLC in the amount of $3,421,687.10;

To establish a contingency fund in the amount of $171,084.36; and

To authorize the City Manager to negotiate and execute modifications to ST-337 Unpaved Roads Phase I (Bond), provided that the total cost of the contract together with all modifications does not exceed $3,592,771.46.

13. STORMWATER CONTROL MEASURE MAINTENANCE (SD-2025-03)

To authorize the City Manager to execute Contract SD-2025-03, Stormwater Control Measure Maintenance, with Dragonfly Pond Works, LLC in the amount of $305,864;

To establish a contingency fund in the amount of $30,586.40; and

To authorize the City Manager to negotiate change orders for Contract SD-2025-03 provided that the total contract cost does not exceed $336,450.40.

General Services Department

14. GRANT PROJECT ORDINANCE FOR THE NORTH CAROLINA OFFICE OF STATE BUDGET AND MANAGEMENT DIRECTED GRANT #12241 FOR CONSERVATION ACTIVITIES TO THE CITY OF DURHAM

To authorize the City Manager to accept the State of North Carolina Directed Grant #12241 by executing the required grant documents;

To adopt the City of Durham and North Carolina Office of State Budget and Management Directed Grant #12241 Grant Project Ordinance in the amount of $300,000;

To authorize the City Manager to negotiate and execute a contract or contracts to perform the scope of work contemplated in Appendix A of the NC Office of State Budget and Management grant award agreement; and

To authorize the City Manager to negotiate and execute a contract or contracts with ECWA for preparation and execution of the Management Plan for the Dedicated Nature Preserve and management of the construction of infrastructure recommendations yielded from the Management Plan.

Housing and Neighborhood Services Department

15. RESOLUTION PROVIDING APPROVAL OF A MULTIFAMILY HOUSING FACILITY TO BE KNOWN AS FAYETTE PLACE PHASE 1 AND THE FINANCING THEREOF

To adopt a resolution providing approval of a multifamily housing facility to be known as Fayette Place Phase 1 in the City of Durham, North Carolina and the financing thereof with multifamily housing revenue note in the aggregate amount not to exceed $44,000,000.

Parks and Recreation Department

16. TRANSPORTATION IMPROVEMENT AGREEMENT WITH THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION FOR THE DURHAM TO ROXBORO RAIL TRAIL CORRIDOR

To authorize the City Manager to negotiate and execute a Transportation Improvement Agreement (TIP) with the North Carolina Department of Transportation for Right of Way Acquisition for the Durham to Roxboro Trail, in the amount of $1,151,445.00;and

To authorize the City Manager to execute supplemental agreements to the Transportation Improvement Agreement (TIP) with the North Carolina Department of Transportation, provided that the total contract amount does not exceed $2,500,000.

Technology Solutions Department

17. CONTRACT WITH CARAHSOFT TECHNOLOGY CORPORATION TO PURCHASE AND IMPLEMENT CLARITI

To authorize the City Manager to execute the Contract to purchase and implement the Clariti solution with Carahsoft Technology Corporation in an amount not to exceed $4,820,063.32.

Transportation Department

18. SUPPLEMENTAL AGREEMENT #2 TO GOVERNING AGREEMENT #21567 WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR SIGNAL TIMING IMPROVEMENTS

To authorize the City Manager to execute Supplemental Agreement #2 with Kimley-Horn and Associates, Inc. in accordance with the terms and conditions of the Governing Agreement titled, City of Durham, North Carolina Governing Agreement for Transportation On-Call Services between the City and Kimley-Horn and Associates, Inc. dated April 1, 2025, in the amount of $300,000.

Water Management Department

19. CONSTRUCTION AWARD TO ASJ WILSON CONSTRUCTION LLC FOR THE DURHAM UTILITIES – PETTIGREW STORAGE SITE PROJECT

To authorize the City Manager to execute the Durham Utilities Pettigrew Storage Site Project with ASJ Wilson Construction LLC in an amount not to exceed $1,226,350.

To establish a contingency fund in the amount of $122,650; and

To authorize the City Manager to negotiate and execute modifications to the Durham Utilities Pettigrew Storage Site Project provided that the total contract amount including existing contingency funds does not exceed $1,349,000.

20. CONSTRUCTION AWARD TO HARPER GENERAL CONTRACTORS, INC. FOR THE GLENN ROAD 1 LIFT STATION IMPROVEMENTS PROJECT

To authorize the City Manager to execute the Glenn Road 1 Lift Station Improvements Project with Harper General Contractors, Inc. in an amount not to exceed $9,680,000;

To establish a contingency fund in the amount of $968,000; and

To authorize the City Manager to negotiate and execute modifications to the Glenn Road 1 Lift Station Improvements Project provided that the total contract amount including contingency funds does not exceed $10,648,000.

21. CONTRACT AMENDMENT 5 TO THE PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH HAZEN AND SAWYER, P.C. FOR THE EAST DURHAM WATER AND SEWER REHABILITATION AND BELT STREET REGIONAL STORMWATER IMPROVEMENTS PROJECT

To authorize the City Manager to execute Contract Amendment No. 5 to the East Durham Water and Sewer Rehabilitation and Belt Street Regional Stormwater Improvements Project with Hazen and Sawyer, P.C. in the amount of $801,678.90 for a revised, total contract amount not to exceed $9,194,977.75;

To amend the existing contingency fund of $550,031.39 by an increase of $14,540.09 for a revised, total contingency fund of $564,571.48; and

To authorize the City Manager to negotiate modifications for the contract provided that the total contract amount including contingency funds does not exceed $9,759,549.23.

22. CONTRACT AMENDMENT NO. 2 TO THE PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR THE 2021 LIFT STATION IMPROVEMENTS, GROUP B LIFT STATIONS PROJECT (CONTRACT NO. 18078)

To authorize the City Manager to execute Contract Amendment No. 2 to the FY 2021 Lift Station Improvements Group B Lift Stations project with Kimley-Horn and Associates, Inc. in the amount of $1,124,900 increasing the total contract amount to $3,054,600;

To amend the existing contingency fund of $138,700 by an increase of $22,198 for a revised, total contingency fund of $160,898; and

To authorize the City Manager to negotiate and execute modifications to FY 2021 Lift Station Improvements, Group B, provided that the total contract amount including existing contingency funds does not exceed $3,215,498.

Presentations

Budget and Management Services Department

23. [FY 2027-29 STRATEGIC PLAN REFRESH PROCESS[2 HOURS]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=711&doctype=1#mediaAndItemView "Read more details about this item")

To receive a facilitated discussion on the FY 2027-29 Strategic Plan Refresh Process.

General Services Department

24. [2024 GENERAL OBLIGATION BOND REFERENDUM PROJECTS PROGRESS UPDATE PRESENTATION[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=711&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the 2024 General Obligation Bond Referendum Projects.

Citizens’ Matters – To be heard at 1 p.m.

Supplemental Item

Technology Solutions Department

25. CONTRACT WITH PEREGRINE TECHNOLOGIES, INC TO PROCURE AN OPERATIONS MANAGEMENT PLATFORM FOR DURHAM CITY POLICE

To authorize the City Manager to execute the contract for the procurement of an operations management platform with Peregrine Technologies, Inc in an amount not to exceed $517,500.

Settling the Agenda

Other Matters

Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=711&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.