City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_8145f3IBSsmENnbpfS3rmg to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. DURHAM BICYCLE & PEDESTRIAN ADVISORY COMMISSION - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Durham Bicycle & Pedestrian Advisory Commission representing Recreation/Urban Trails and Greenways with the term to expire on August 31, 2026.
(Due to the resignation of Marissa Hartzler)
Departmental Items
City Manager's Office
2. AMERICAN RESCUE PLAN ACT (ARPA) PROJECT – FAYETTEVILLE STREET CORRIDOR PLANNING & INFRASTRUCTURE COMMUNITY ASSISTANCE INITIATIVE (CAI)
To authorize the City Manager to execute an ARPA subrecipient grant agreement with Fayetteville Street Planning Group, Inc. and Faith Bynum, CPA, PC in an amount not to exceed $1,000,000.
3. SISTER CITIES AGREEMENT WITH KUNSHAN, CHINA
To authorize the Mayor to execute the Agreement on Establishing a Sister City Relationship with the City of Kunshan, China
Community Development Department
4. U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) GRANT PROJECT ORDINANCES: FY2024-2025 CDBG, FY2024-2025 HOME, FY2024-2025 ESG, FY2024-2025 HOPWA, 2023 CONTINUUM OF CARE (COC) PROGRAM
To adopt an Ordinance amending the FY2024-2025 U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Grant Project Ordinance (GPO) to recognize the actual entitlement received of $2,002,760 and updated program income estimate of $50,000 for a total appropriation of $2,052,760, the same being Ordinance #16301;
To adopt an Ordinance amending the FY2024-2025 U.S. Department of Housing and Urban Development (HUD) HOME Investment Partnerships Program (HOME) Grant Project Ordinance (GPO) to recognize the actual entitlement received of $1,040,306.45 and program income estimate of $100,000 for a total appropriation of $1,140,306.45, the same being Ordinance #16302;
To adopt an Ordinance amending the FY2024-2025 U.S. Department of Housing and Urban Development (HUD) Emergency Solutions Grant (ESG) Grant Project Ordinance (GPO) to recognize the actual appropriation received of $179,195, the same being Ordinance #16303;
To adopt an Ordinance amending the FY2024-2025 U.S. Department of Housing and Urban Development (HUD) Housing Opportunities for Persons With AIDS (HOPWA) Grant Project Ordinance (GPO) to recognize the actual appropriation of $1,103,729, the same being Ordinance #16304; and
To adopt the U.S. Department of Housing and Urban Development (HUD) 2023 Continuum of Care (CoC) Program Grant Number (FAIN): NC0532L4F022300 Grant Project Ordinance (GPO) in the amount of $106,610.
Finance Department
5. RESOLUTION AUTHORIZING THE VIRTUAL CITY AUCTION
To adopt a resolution authorizing the Virtual City Auction to be held on December 8, 2024, at 6:00 p.m. Eastern Standard Time (EST).
Fleet Management Department
6. COOPERATIVE GROUP PURCHASE CONTRACT– BUCKET TRUCK
To authorize the City Manager to execute a contract with Altec Industries, Inc. of Birmingham, Alabama for the purchase of one (1) bucket truck for a total amount of $347,832.
7. COOPERATIVE GROUP PURCHASE CONTRACT– AUTOMATED REFUSE TRUCKS
To authorize the City Manager to execute a contract with Transource, Inc. of Kernersville, North Carolina for the purchase of six (6) automated refuse trucks for a total amount of $2,666,702.16.
Police Department
8. THE DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE, 2024 JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM GRANT PROJECT ORDINANCE
To authorize the City Manager to accept the 2024 Justice and Mental Health Collaboration Program grant by executing the grant documents; and
To adopt the 2024 Justice and Mental Health Collaboration Program Grant Project Ordinance in the amount of $770,999.
Presentations
City Council
9. [PRESENTATION BY THE ENVIRONMENTAL AFFAIRS BOARD RELATED TO THE EAB’S SUSTAINABLE DECISION-MAKING TOOL [30 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=665&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation by the Environmental Affairs Board related to the EAB's Sustainable Decision-Making Tool.
City Manager's Office
10. [AMERICAN RESCUE PLAN ACT (ARPA) UPDATE [15 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=665&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the American Rescue Plan Act (ARPA) updates.
Public Hearings
City-County Planning Department
11. ZONING MAP CHANGE – LYNLEY TOWNHOUSES
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural and establishing the same as Planned Development Residential 8.326; and
Motion 2: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
12. CONSOLIDATED ANNEXATION – SHERRON GROVE
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Sherron Grove' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with The Drees Homes Company;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural, Residential Suburban-20, and Falls/Jordan Watershed Protection Overlay District B, county jurisdiction, and Residential Suburban-10 with a textual development plan and Falls/Jordan Watershed Protection Overlay District B, city jurisdiction, and establishing the same as Residential Suburban-8 with a textual development plan and Falls/Jordan Watershed Protection Overlay District B, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
13. CONSOLIDATED ANNEXATION – WINSFORD AT THE PARK
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Winsford at the Park' into the City of Durham;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Residential Suburban-Multifamily, county jurisdiction and establishing the same as Residential Suburban-Multifamily, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
Citizens’ Matters – To be heard at 1 p.m.
Supplemental Items
Human Resources Department
14. [RECRUITMENT OF CITY MANAGER POSITION [20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=665&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the recruitment plan for the City Manager position.
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=665&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.