City Council Work Session Agenda

Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_ReNeEsI0RYWqLAOoK6T8Lw to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order

Roll Call

Announcements by Council

Priority Items by the City Manager, City Attorney and City Clerk

Administrative Consent Items

City Clerk's Office

1. MAYOR'S HISPANIC/LATINO COMMITTEE - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Mayor's Hispanic/Latino Committee with the term to expire on October 1, 2027.

2. DURHAM BICYCLE & PEDESTRIAN ADVISORY COMMISSION - APPOINTMENTS

To appoint residents to fill two (2) vacancies on the Durham Bicycle & Pedestrian Advisory Commission with one (1) representing At-Large, one (1) representing NCCU Liaison with the terms to expire on August 31, 2028.

3. DURHAM CONVENTION & VISITORS BUREAU (DISCOVER DURHAM) - MAYORAL APPOINTMENT

To appoint Crystal E Taylor to the Durham Convention & Visitors Bureau (Discover Durham) representing Mayor's Appointee with the term to expire on October 31, 2028.

4. DURHAM CONVENTION & VISITORS BUREAU (DISCOVER DURHAM) - JOINTCITY-COUNTY REPRESENTATIVE APPOINTMENT

To appoint John V. Brown, Jr. to the Durham Convention & Visitors Bureau (Discover Durham) as a Joint City-County Representative to represent Visitor Features or Entertainment with the term to expire on October 31, 2028.

(Due to the term expiration of John V. Brown, Jr.)

5. PARTICIPATORY BUDGETING STEERING COMMITTEE - APPOINTMENT

To appoint a resident to fill one (1) vacancy on the Participatory Budgeting Steering Committee representing At-Large with the terms to expire on June 30, 2026.

(Due to the term expiration of Llewellyn Mae E Esteban)

Departmental Items

City Attorney's Office

6. FY25 GRANT AGREEMENT FOR AN IMMIGRATION LEGAL DEFENSE PROJECT

To authorize the City Manager to execute the FY26 Grant Agreement for the Immigration Legal Defense Project with Justice Matters, Inc. in an amount not to exceed $250,000.

City Council

7. APPROVAL OF THE BIOPHILIC RESOLUTION

To approve the Biophilic Resolution to apply to the City of Durham.

8. APPROVAL OF ORDINANCE REVISION TO CHAPTER 10, ARTICLE VI. HOUSING CODE, SECTION 10-241

To add a new sub-category (f) in the Code of Ordinances, Chapter 10, Article VI, Section 10-241 Violation; penalty; fees as proposed.

General Services Department

9. [DURHAM RAIL TRAIL PROJECT DESIGN UPDATE AND PROFESSIONAL SERVICES CONTRACT AMENDMENT WITH THE JOHN R. MCADAMS COMPANY, INCORPORATED[30 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=709&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on Federal Project EB-5904 - Durham Rail Trail (formally Durham Belt Line) Project Progress;

To authorize the City Manager to execute the Fifth Amendment to Contract for Durham Beltline Trail Professional Services Between the City of Durham and John R. McAdams Company, Incorporated in the amount of $806,145, for a revised, total contract amount not to exceed $4,577,465.36;

To amend the existing contingency fund of $43,982 by an increase of $37,018 for a revised, total contingency fund of $81,000; and

To authorize the City Manager to negotiate and execute modifications to the Contract for Durham Beltline Trail Professional Services Between the City of Durham and John R. McAdams Company, Incorporated, provided that the total contract amount including existing contingency funds does not exceed $4,658,465.36.

10. THIRD AMENDMENT TO PROJECT MANAGEMENT CONSULTING SERVICES CONTRACT WITH TURNER & TOWNSEND HEERY, LLC

To authorize the City Manager to execute the Third Amendment to the Contract for Project Management Consulting Services with Turner & Townsend Heery, LLC in the amount of $1,046,249 for a revised, total contract amount not to exceed $8,462,569.

11. ROOFTOP PV PRE-ASSESSMENT AND DESIGN-BUILD CONTRACTS WITH RENU ENERGY SOLUTIONS, LLC

To adopt a resolution finding that the use of the design-build project delivery method for the Photovoltaic (PV) Solar Array project is in the best interest of City;

To authorize the City Manager to negotiate and execute a service agreement with ReNu Energy Solutions, LLC for pre-assessment site services for the PV project for an amount not to exceed $25,300; and

To authorize the City Manager to negotiate and execute a design-build contract with ReNu Energy Solutions, LLC for Phase 1 preliminary design and preconstruction services, and if the City Manager accepts the design-build proposal, to negotiate and execute the contract amendment with ReNu Energy Solutions, LLC for Phase 2 construction services for the PV project for total design-build contract amount not to exceed $2,373,795.

12. FIRST AMENDMENT TO CONTRACT FOR CITYWIDE WINDOW WASHING SERVICES

To authorize the City Manager to execute the First Amendment to Contract for Citywide Window Washing Services with DeWhit Facility Services, LLC in the amount of $95,463 for a revised, total contract amount not to exceed $125,449.25; and

To authorize the City Manager to negotiate and execute modifications to the Contract for Citywide Window Washing Services, provided that the total contract amount does not exceed $125,449.25.

Housing and Neighborhood Services

13. RESOLUTION PROVIDING APPROVAL OF PAGE ROAD APARTMENTS AND THE FINANCING THEREOF WITH MULTIFAMILY HOUSING REVENUE BONDS

To approve the Page Road Apartments project and the issuance of multifamily housing revenue bonds by the Housing Authority of the City of Durham in an amount not to exceed $32,000,000; and

To adopt a Resolution Providing Approval of a Multifamily Housing Facility to be Known as Page Road Apartments in the City of Durham, North Carolina and the Financing Thereof with Multifamily Housing Revenue Bonds in An Amount Not to Exceed $32,000,000.

14. ORDINANCE PROHIBITING WILDLIFE FEEDING

To Adopt An Ordinance Prohibiting the Feeding of Wildlife Within the City of Durham.

15. AMENDED AND RESTATED LOAN AGREEMENT WITH SELF-HELP VENTURES FUND – DURHAM AFFORDABLE HOUSING LOAN FUND

To authorize the City Manager to execute an Amended and Restated Loan Agreement with Self-Help Ventures Fund in an amount up to $3,500,000 for the Durham Affordable Housing Loan Fund, following final review and approval by the City Attorney to ensure terms are consistent with City policy and applicable law.

16. [CONTRACT WITH CORAM HOUSES, LLC TO ADMINISTER THE AFFORDABLE ACCESSORY DWELLING UNIT (ADU) LOAN PILOT PROGRAM[10 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=709&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the Affordable Accessory Dwelling Unit (ADU) Loan Pilot; and

To authorize the City Manager to execute a contract with Coram Houses, LLC for administration of the ADU Loan Pilot in an amount not to exceed $1,750,000, and to make non-substantive changes and edits consistent with the City's contracting requirements prior to execution.

Police Department

17. FIRST AMENDMENT TO THE CENTRALSQUARE SOLUTIONS AND SUPPORT AGREEMENT

To authorize the City Manager to execute the first contract amendment with CentralSquare Technologies, LLC for the OneSolution subscription services, Computer Aided Dispatch (CAD), Records Management System (RMS), and OneSolution Mobile Computing Terminal (OSMCT) in the amount of $62,745.38 for a revised, total contract amount of $989,817.84.

Water Management Department

18. AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH CDM SMITH INC. FOR LEAD AND COPPER RULE PROGRAM MANAGEMENT

To authorize the City Manager to execute Amendment No. 1 to the Contract for Lead and Copper Rule Program Management with CDM Smith Inc. in the amount of $1,993,800 for a revised, total contract amount not to exceed $3,118,030;

To amend the existing contingency fund of $105,770 by an increase of $144,230 for a revised, total contingency fund of $250,000; and

To authorize the City Manager to negotiate modifications to the Contract for Lead and Copper Rule Program Management Contract with CDM Smith Inc., provided that the total contract amount including existing contingency funds does not exceed $3,368,030.

19. CONTRACT AMENDMENT 1 TO THE SERVICE CONTRACT WITH ADS ENVIRONMENTAL SERVICES LLC FOR SANITARY SEWER FLOW AND RAINFALL MONITORING – COMPREHENSIVE SERVICE AND MAINTENANCE

To authorize the City Manager to execute a First Amendment to Contract for Sanitary Sewer Flow and Rainfall Monitoring Comprehensive Service and Maintenance, project with ADS Environmental Services LLC in the amount of $3,952,331.36 for a revised, total contract amount not to exceed $5,251,481.36;

To amend the existing contingency fund of $5,200 by an increase of $49,800 for a revised, total contingency fund of $55,000; and

To authorize the City Manager to negotiate modifications to the Sanitary Sewer Flow and Rainfall Monitoring Comprehensive Service and Maintenance project with ADS Environmental Services LLC contract provided that the total contract amount including existing contingency funds does not exceed $5,306,481.36.

Presentations

Parks and Recreation Department

20. [PRESENTATION ON THE DURHAM TO ROXBORO RAIL TRAIL PLAN[30 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=709&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the Durham to Roxboro Rail Trail Plan.

Transportation Department

21. [CENTRAL DURHAM BUS RAPID TRANSIT PROJECT FEASIBILITY[15 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=709&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the Central Durham Bus Rapid Transit Corridor Feasibility Study.

Public Hearings

Planning and Development Department

22. CLIFF STREET PARTIAL STREET CLOSING

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To permanently close a 402 linear foot portion of Cliff Street, between Blount Street and Rosedale Avenue; and,

Motion 2: To amend the Place Type Map of the Comprehensive Plan to designate parcel identified with REID 107722 (1700 Cliff Street), as recombined with the former dedicated right of way, as Established Residential.

23. CONSOLIDATED ZONING MAP CHANGE – RAVENSTONE COMMERCIAL

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Commercial Center with a development plan, Falls/Jordan Watershed Protection Overlay District B, and establishing the same as Commercial General with a development plan, Falls/Jordan Watershed Protection Overlay District B; and

Motion 2: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

24. CONSOLIDATED ANNEXATION – WAKE OLIVE

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance annexing 'Wake Olive' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Redeeming Development Group, LLC;

Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural, Residential Suburban-20, Falls/Jordan Watershed Overlay District B, county jurisdiction and establishing the same as Planned Development Residential 17.270, Falls/Jordan Watershed Overlay District B, city jurisdiction; and

Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

25. CONSOLIDATED ZONING MAP CHANGE – 1607 EAST CORNWALLIS ROAD

To conduct a public hearing to receive comments and consider the following motions:

Motion 1: To adopt an ordinance to authorize the City Manager to enter into a utility extension agreement with 1607 E Cornwallis, LLC;

Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Commercial Neighborhood with a development plan and establishing the same as Commercial Neighborhood with a development plan; and

Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.

Citizens’ Matters – To be heard at 1 p.m.

26. YOHANAN ASSEFA

To receive comments from Yohanan Assefa.

Settling the Agenda

Other Matters

Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=709&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.