City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_RozqBdsjSx-WVKvMzZzXdQ to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. APPROVAL OF CITY COUNCIL MINUTES
To approve the City Council Minutes for the following meetings: Minutes from the August 4, 2025 Work Session, August 4, 2025 Regular Meeting, August 7, 2025 Work Session, August 18, 2025 Regular Meeting and August 21, 2025 Work Session.
Departmental Items
Audit Services Department
2. 2025 FISCAL YEAR-END INVENTORY PERFORMANCE AUDIT AUGUST 2025
To receive the 2025 Fiscal Year-End Inventory Performance Audit August 2025 approved at the August 25, 2025 Audit Services Oversight Committee Meeting.
Budget and Management Services Department
3. REQUEST TO CARRYOVER FUNDING FROM FISCAL YEAR 2024-25 TO FISCAL YEAR 2025-26 TO AMEND THE FISCAL YEAR 2025-26 BUDGET, CAPITAL IMPROVEMENT PLAN (CIP), AND INTERNAL SERVICE FUNDS SPENDING PLANS
To adopt an ordinance amending the FY2025-26 City of Durham Budget Ordinance, the same being Ordinance #16514, to appropriate fund balance for the carryover request, appropriate fund balance to recognize encumbrances brought forward from the Fiscal Year 2024-25 and make other needed ordinance amendments;
To adopt an ordinance amending the General Capital Improvement Project Ordinance, Fiscal Year 2024-25, as amended, the same being Ordinance #16338;
To adopt the City of Durham EGI Capital Improvements Project Ordinance Fiscal Year 2025-26;
To adopt the City of Durham Housing Capital Improvements Project Ordinance Fiscal Year 2025-26; and
To adopt a Resolution superseding Resolution #10389 to amend the Internal Service Funds Fiscal Year 2025-26 Financial Plan for the purpose of recognizing encumbrance carryforwards.
Engagement Department
4. GRANT PROJECT ORDINANCE ACCEPTING THROUGH CENTRAL PINES REGIONAL COUNCIL A NORTH CAROLINA DEPARTMENT OF INFORMATION TECHNOLOGY DIGITAL CHAMPIONS GRANT FOR TECHNOLOGY ACQUISITION FOR DIGITAL LITERACY TRAINING
To adopt the Grant Project Ordinance Accepting through Central Pines Regional Council, the North Carolina Department of Information Technology Office of Digital Opportunity Digital Champions Grant for Technology Acquisition for Digital Literacy Training in the amount of $25,000.
Environmental and Street Services Department
5. CONTRACT AMENDMENT NO. 4 FOR SD-2021-06 MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) INSPECTIONS
To authorize the City Manager to renew and amend the existing contract SD-2021-06, Municipal Separate Storm Sewer System (MS4) Inspections, with Duke’s Root Control, Inc. for one year and in the amount of $388,000 for a total revised contract amount of $1,898,150.
6. [AMENDMENT NO. 4 TO SOUTH ELLERBE WETLAND AND STREAM RESTORATION DESIGN SERVICES CONTRACT (CT-14277)[10 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=707&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation for an update on the South Ellerbe Restoration project; and
To authorize the City Manager to execute Amendment No. 4 to the South Ellerbe Wetland and Stream Restoration Design Services Contract with Wildlands Engineering, Inc. in the amount of $2,131,323 for a total revised contract of $6,276,280;
To establish a contingency fund in the amount of $426,265; and
To authorize the City Manager to negotiate and execute change orders for South Ellerbe Wetland and Stream Restoration Design Services Contract provided that the total contract cost does not exceed $6,702,545.
Finance Department
7. RESOLUTION TO AUTHORIZE THE EXECUTION OF OPIOID SETTLEMENTS WITH SECONDARY OPIOID MANUFACTURERS, PURDUE PHARMA LP, AND THE SACKLER FAMILY, AND APPROVING THE THIRD SUPPLEMENTAL AGREEMENT FOR ADDITIONAL FUNDS FROM OPIOID LITIGATION (“SAAF-3”)
To adopt the resolution authorizing City Manager to execute the Opioid Settlements With Secondary Opioid Manufacturers, Purdue Pharma LP, And The Sackler Family, And Approving The Third Supplemental Agreement For Additional Funds from Opioid Litigation.
8. RESOLUTION AUTHORIZING THE VIRTUAL CITY AUCTION
To adopt a resolution authorizing a Virtual City Auction to be held on December 7, 2025, at 6:00 p.m. Eastern Time (ET).
9. REWRITE OF RESOLUTION DESIGNATING CITY MANAGER CONTRACT APPROVAL THRESHOLDS (FORMERLY #9673)
To adopt a resolution updating the delegated authority to the City Manager with respect to making and executing contracts, leases, and grant instruments; the delegation of that authority; and to take actions regarding bids, proposals, and bonds.
General Services Department
10. SECOND AMENDMENT TO THE CITY OF DURHAM AND THE CAROLINA THEATRE OF DURHAM, INC. BUILDING AND SERVICES AGREEMENT
To authorize the City Manager to execute the Second Amendment to The City of Durham and The Carolina Theatre of Durham, Inc. Building and Services Agreement to increase the FY26 Annual Fee by $150,000, for a revised, annual, not to exceed amount of $927,179.27.
Planning and Development Department
11. RESOLUTION TO RECOGNIZE MERRICK-MOORE AS A DURHAM HERITAGE COMMUNITY
To adopt a resolution to recognize Merrick-Moore as a Durham Heritage Community.
12. REVISIONS TO HISTORIC PRESERVATION COMMISSION’S INTERLOCAL COOPERATION AGREEMENT
To resolve that the City Manager be authorized to execute a revised Interlocal Agreement (ILA) with Durham County for the constitution and operation of the Durham Historic Preservation Commission
13. SERVICE CONTRACT WITH BOX.COM FOR DIGITAL PLANS SUBMITTAL AND REVIEW
To authorize the City Manager to execute a service contract with Box, Inc. for a period of one year in an amount not to exceed $52,212.50.
Technology Solutions Department
14. CONTRACT FOR INFORMATION TECHNOLOGY RESEARCH AND ADVISORY SERVICES
To authorize the City Manager to execute the Information Technology Research and Advisory Services Agreement with Info-Tech Research Group Inc., in an amount not to exceed $185,925.35.
15. CONTRACT WITH OPENSESAME INC. TO ENHANCE THE CITY’S LEARNING CONTENT
To authorize the City Manager to execute the Contract for Procurement of Learning Content Software with OpenSesame Inc. in an amount not to exceed $274,500.
Transportation Department
16. LETTER OF REQUEST FOR NORTH CAROLINA DEPARTMENT OF TRANSPORTATION TO CONDUCT A FEASIBILITY STUDY FOR A PASSENGER RAIL STATION IN RESEARCH TRIANGLE PARK
To authorize the Mayor to sign a letter of request for North Carolina Department of Transportation to conduct a feasibility study for a passenger rail station in Research Triangle Park.
Public Hearings
Planning and Development Department
17. LOCAL HISTORIC LANDMARK DESIGNATION - THE CHICKEN HUT
To conduct a public hearing to receive comments and consider the following motion:
To adopt an ordinance designating The Chicken Hut as a local historic landmark, including both the building and the land.
18. CONSOLIDATED ANNEXATION – HEARTLAND PARK SUBDIVISION
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Heartland Park Subdivision' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Ardent Building, LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural and Falls/Jordan Watershed Protection Overlay District B, county jurisdiction and establishing the same as Planned Development Residential 9.001 and Falls/Jordan Watershed Protection Overlay District B, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
Citizens’ Matters – To be heard at 1 p.m.
Supplemental Items
Housing and Neighborhood Services Department
19. REPORT ON WILDLIFE FEEDING
To receive a report on the implications of adopting an ordinance that prohibits the feeding of wild animals.
21. INTERLOCAL AGREEMENT WITH DURHAM COUNTY FOR THE PROVISION OF HOUSING ASSISTANCE AND RELATED SUPPORTIVE SERVICES FY 2025 – 2026
To resolve that the City Manager be authorized to execute a Project Sponsor Interlocal Agreement with Durham County in the amount of $435,534.74 for the provision of Housing Assistance and related Supportive Services; and
To resolve that the City Manager, or their designee, be authorized to approve the addition of unexpended funds from the previous HOPWA grant agreements between the City of Durham and Durham County by amendment without further City Council action.
City Council
20. APPROVAL OF ORDINANCE REVISION TO CHAPTER 10, ARTICLE VI. HOUSING CODE, SECTION 10-241
To add a new sub-category (f) in the Code of Ordinances, Chapter 10, Article VI, Section 10-241 Violation; penalty; fees as proposed.
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=707&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.