Durham City Council · Regular Meeting · September 4, 2025

City Council Work Session Agenda

.Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_oB43KuNXSniRoJ20jM7AEg to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order

Roll Call

Announcements by Council

Priority Items by the City Manager, City Attorney and City Clerk

Administrative Consent Items

City Clerk's Office

1. DURHAM HOUSING AUTHORITY BOARD OF COMMISSIONERS - APPOINTMENTS

To appoint residents to fill (2) vacancies on the Durham Housing Authority Board of Commissioners with one (1) representing Resident who is directly assisted by the public housing authority and one (1) representing a previous homeless individual with the term expiration of September 28, 2030.

(Due to the term expirations of Angela R Holmes and Pebble Lucas)

2. MAYOR'S HISPANIC/LATINO COMMITTEE - APPOINTMENTS

To appoint residents to fill five (5) vacancies on the Mayors Hispanic/Latino Committee with the terms to expire on October 1, 2027.

(Due to the term expirations of Heydi N Andino, Marianella M Marsano Mccole, Josue D Cordova, and James T Ham)

3. BOARDS, COMMITTEES,COMMISSIONS, AND TASKFORCES FISCAL YEAR 2024-2025 ANNUAL ATTENDANCE REPORTS

To receive the attendance reports for Boards, Committees, Commissions and Taskforce for the period July 1, 2024 - June 30, 2025; and to authorize the City Clerk to begin the removal process for the members of City of Durham boards, committees, commissions and taskforces who have failed to meet attendance requirements.

Departmental Items

Budget and Management Services Department

4. CONTRACT AGREEMENT WITH THE MUSEUM OF DURHAM HISTORY TO PROVIDE FUNDING TO SUPPORT MUSEUM OPERATIONS

To authorize the City Manager to execute a contract with the Museum of Durham History to provide educational and cultural services in an amount not to exceed $126,730.

City-County Emergency Management Department

5. 2025 ENO HAW REGIONAL HAZARD MITIGATION PLAN UPDATE

To adopt a resolution authorizing the 2025 Eno Haw Regional Hazard Mitigation Plan; and

To authorize the City Manager to take such other official action as may be reasonably necessary to carry out the proposed actions of the Plan.

City Manager's Office

6. CONTRACT FOR GRANT ASSISTANCE WITH CENTRAL PINES REGIONAL COUNCIL

To authorize the City Manager to execute a contract with Central Pines Regional Council for grant assistance in an amount not to exceed $58,000; and

To authorize the City Manager to negotiate and execute modifications to contract for grant assistance with Central Pines Regional Council, provided that the total contract amount does not exceed $58,000.

General Services Department

7. 2024 BOND REFERENDUM PROJECT EAST END AND LONG MEADOW PARKS CONSTRUCTION MANAGER AT RISK (CMAR) CONTRACT WITH BALFOUR BEATTY CONSTRUCTION / HOLT BROTHERS CONSTRUCTION, A JOINT VENTURE

To adopt the resolution finding that the use of construction manager at risk (CMAR) services is in the best interest of the East End and Long Meadow Parks project as determined by the City pursuant to N.C.G.S. 143-128.1(e);

To adopt the resolution approving the prequalification process for the East End and Long Meadow Parks project consistent with the requirements of N.C.G.S. 143-128.1(c);

To authorize the City Manager to execute a CMAR contract with Balfour Beatty Construction / Holt Brothers Construction, a Joint Venture for preconstruction services for the East End and Long Meadow Parks project for an amount not to exceed $487,136;

To establish a contingency fund in the amount of $48,713.60; and

To authorize the City Manager to negotiate and execute modifications to the CMAR contract for preconstruction services provided that the total amount, together with all modifications and existing contingency funds, does not exceed $535,849.60.

8. TWELFTH AMENDMENT TO THE ASSIGNMENT AGREEMENT FOR THE DAP OPERATING AGREEMENT

To authorize the City Manager to execute the Twelfth Amendment to Assignment Agreement for the DAP Operating Agreement with The Durham Bulls Baseball Club, Inc. in the amount of $357,684.48.

9. 2024 BOND REFERENDUM PROJECT EAST END AND LONG MEADOW PARKS DESIGN CONTRACT WITH SURFACE 678, P.A.

To authorize the City Manager to execute a design contract for the East End and Long Meadow Parks project with Surface 678, P.A. in an amount not to exceed $4,754,252;

To establish a contingency fund in the amount of $475,425.20; and

To authorize the City Manager to negotiate and execute modifications to the design contract for the East End and Long Meadow Parks project, provided that the total contract amount including existing contingency funds does not exceed $5,229,677.20.

10. ENVIRONMENTAL & STREET SERVICES - SOUTH RENOVATION PROFESSIONAL SERVICES SECOND AMENDMENT WITH CPL ARCHITECTS AND ENGINEERS P.C.

To authorize the City Manager to execute the Second Amendment to the AIA Document B101-2017 Standard Form of Agreement Between Owner and Architect for Public Works Operations Center Renovation with CPL Architects and Engineers P.C. in the amount of $2,098,255 for a revised, total contract amount not to exceed $2,989,455;

To amend the existing contingency fund of $1,400 by an increase of $209,825 for a revised, total contingency fund of $211,225; and

To authorize the City Manager to negotiate and execute modifications to the AIA Document B101-2017 Standard Form of Agreement Between Owner and Architect for Public Works Operations Center Renovation provided that the total contract amount including existing contingency funds does not exceed $3,200,680.

11. W.D. HILL COMBINED ENHANCEMENTS DESIGN CONTRACT WITH RVE, INC.

To authorize the City Manager to execute a design contract for the W.D. Hill Combined Enhancements project with RVE, Inc. in an amount not to exceed $172,975;

To establish a contingency fund in the amount of $17,297.50; and

To authorize the City Manager to negotiate and execute modifications to the design contract for the W.D. Hill Combined Enhancements project, provided that the total contract amount including existing contingency funds does not exceed $190,272.50.

Office of Economic and Workforce Development

12. CONTRACT FOR DURHAM WORKFORCE DEVELOPMENT BOARD, WORKFORCE INNOVATION AND OPPORTUNITY ACT ADULT AND DISLOCATED WORKER PROGRAMS WITH ECKERD YOUTH ALTERNATIVE, INC. D.B.A. ECKERD CONNECTS

To authorize the City Manager to execute a contract with Eckerd Youth Alternatives, Inc. d.b.a. Eckerd Connects to provide WIOA Adult/ Dislocated Worker services for Program Year (PY) 2025-2026 (July 1, 2025 through September 30, 2026) for an amount not to exceed $524,000.

13. CONTRACT FOR WORKFORCE INNOVATION AND OPPORTUNITY ACT FOR NCWORKS CAREER CENTER OPERATION BETWEEN THE CITY OF DURHAM AND ECKERD YOUTH ALTERNATIVES, INC. D.B.A. ECKERD CONNECTS

To authorize the City Manager to execute a contract in the amount of $140,000 with Eckerd Youth Alternatives, Inc. d.b.a. Eckerd Connects to fully implement the WIOA NCWorks Career Center Operations for the period of October 1, 2025 through September 30, 2026.

Parks and Recreation Department

14. USE AND POSSESSION AGREEMENT FOR THE COMMUNITY AND FAMILY LIFE AND RECREATION CENTER AT LYON PARK

To authorize the City Manager to execute a use and possession agreement with the West End Community Foundation, Inc. for 1309 Halley Street, Durham, NC 27707, for use of the Community and Family Life and Recreation Center at Lyon Park.

Planning and Development Department

15. UTILITY EXTENSION AGREEMENT WITH WELCOME VENTURE PARK, LLC TO SERVE WELCOME VENTURE PARK PHASE 3

To authorize the City Manager to enter into a utility extension agreement with Welcome Venture Park, LLC to serve Welcome Venture Park Phase 3.

Technology Solutions Department

16. CONTRACT RENEWAL WITH AZTECA SYSTEMS, LLC FOR CITYWORKS® SOFTWARE LICENSE AND MAINTENANCE

To authorize the City Manager to execute a three-year Cityworks Software License and Maintenance Agreement with Azteca Systems, LLC in an amount not to exceed $558,464.43.

17. CONTRACT FOR AUDIT OF CITY’S PRIMARY TELECOMMUNICATIONS SERVICE ACCOUNTS

To authorize the City Manager to execute the Contract for Audit of Citys Primary Telecommunications Service Accounts with The SpyGlass Group, LLC in an amount not to exceed $250,000.

Transportation Department

18. FIRST AMENDMENT TO SUPPLEMENTAL AGREEMENT #4 TO MASTER AGREEMENT #18919 WITH STANTEC CONSULTING SERVICES, INC. FOR DESIGN OF HORTON ROAD MULTI-USE PATH AND SIDEWALK GAPS (TIP BL-0063)

To authorize the City Manager to execute Amendment #1 to Supplemental Agreement #4 with Stantec Consulting Services, Inc. for the Horton Road Multi-Use Path and Sidewalk Gaps Project (TIP BL-0063) in the amount of $21,964.69, for a revised total contract amount of $1,225,282.62.

19. FY2025-26 TRANSIT CAPITAL IMPROVEMENT PLAN (CIP) BUDGET ORDINANCE AMENDMENT

To adopt an ordinance amending the Transit Capital Improvement Project Ordinance, Fiscal Year 2025-26, as amended, the same being Ordinance #16456.

Water Management Department

20. AWARD OF CONTRACT EXTENSION FOR ROUTINE GENERATOR MAINTENANCE AND EMERGENCY REPAIR SERVICES FROM NATIONAL POWER, LLC

To authorize the City Manager to enter into a contract amendment with National Power, LLC for routine generator maintenance services for a 1-year service contract extension for an annual fee not to exceed $183,024.00 and for a contract total not to exceed $1,033,524.00; and

To authorize the City Manager to execute modifications and amendments to the contract so long as the amendment does not increase the total contract amount not to exceed $1,033,524.00 and the changes taken as a whole, are not less favorable to the City.

Presentations

Finance Department

21. [FISCAL YEAR 2024-25 FOURTH QUARTER FINANCIAL REPORT [15 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=705&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation on the Fiscal Year 2024-25 Fourth Quarter Financial Report.

Water Management Department

22. [WESTERN INTAKE PARTNERSHIP PROJECT UPDATE [30 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=705&doctype=1#mediaAndItemView "Read more details about this item")

To receive a presentation regarding the Western Intake Partnership Project.

Citizens’ Matters – To be heard at 1 p.m.

Settling the Agenda

Other Matters

Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=705&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.