City Council Work Session Agenda
Please note:Agenda items are current at time of posting.Items may be changed, updated or added after initial posting. To access Agenda-related documents, please click on the underlined Agenda Item title. Click here https://us06web.zoom.us/webinar/register/WN\_iZWNy2K4SGeA9f8WxAexLw to register to speak during the Work Session.Your registration should be submitted by 10:00 a.m. on the day of the Work Session and your access will be audio only.Please note that Public Hearings are not eligible for comment during a Work Session, and the chat and Q&A functions will not be available in the virtual meeting. Registration is not required to watch the Work Session.Click here for ways to watch. Registration is not required to provide written comments to City Council.Written comments can be submitted here by 10:00 a.m. on the day of the Work Session. Call to Order
Roll Call
Ceremonial Items
Transportation Demand Week Proclamation Announcements by Council
Priority Items by the City Manager, City Attorney and City Clerk
Administrative Consent Items
City Clerk's Office
1. DURHAM BICYCLE & PEDESTRIAN ADVISORY COMMISSION - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Durham Bicycle & Pedestrian Advisory Commission representing Public Transit/Paratransit with the term to expire on August 31, 2027.
(Due to the term expiration of Aidil A. Ortiz)
2. DURHAM CITY-COUNTY ENVIRONMENTAL AFFAIRS BOARD - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Durham City-County Environmental Affairs Board representing Youth with the term to expire on September 6, 2025.
(Due to the term expiration of Anna B. Keeley)
3. MAYOR'S HISPANIC/LATINO COMMITTEE - APPOINTMENTS
To appoint residents to fill three (3) vacancies on the Mayor's Hispanic/Latino Committee with one (1) representing Youth with the terms to expire on October 1, 2025 and October 1, 2026.
(Due to the term expirations of Moe Rivera and Victor G. Hiraldo and addition of Youth seat)
4. DURHAM HOUSING AUTHORITY BOARD OF COMMISSIONERS - APPOINTMENT
To appoint a resident to fill one (1) vacancy on the Durham Housing Authority Board of Commissioners who has: (1) Demonstrated experience in analyzing financial statements; (2) Demonstrated understanding of financing housing developments with tax credits and bonds would be helpful but not necessarily required and (3) Some experience in the successful development and/or management of real estate and housing construction would also be helpful but not necessarily a requirement. The term will expire on September 28, 2029.
(Due to the term expiration of Daniel C. Hudgins)
Departmental Items
Budget and Management Services Department
5. CONTRACT WITH CRICKET FORGE TO CREATE HISTORIC NEIGHBORHOOD SIGNS
To authorize the City Manager to execute a contract with Cricket Forge Inc. for the installation of seven historic neighborhood signs in the amount of $63,000.
Human Resources Department
6. FY24 LOGIC COMPENSATION GROUP CLASSIFICATION AND COMPENSATION STUDY FINAL REPORT
To receive the final report on the FY24 Logic Compensation Group Classification and Compensation Study.
Public Works Department
7. CONTRACT BR-11D BRIDGE ENGINEERING SERVICES FOR NBI STRUCTURES 2024
To authorize the City Manager to execute a professional services contract for BR-11D Bridge Engineering Services for NBI Structures 2024 with Rummel, Klepper & Kahl, L.L.P. in the amount not to exceed $559,809.
8. UTILITY PRELIMINARY ENGINEERING AND CONSTRUCTION AGREEMENT FOR CORNWALLIS ROAD (P-5717)
To authorize the City Manager to execute a Utility PE and Construction Agreement with NCDOT for the design and the relocation of waterlines and services under project P-5717 in the amount of $1,173,291;
To establish a contingency fund in the amount of $117,329.10; and
To authorize the City Manager to execute any modifications to the contract provided that the total contract amount including existing contingency funds does not exceed $1,290,620.10.
9. AMENDMENT NO. 3 TO CARPENTER FLETCHER ROAD IMPROVEMENTS PRELIMINARY ENGINEERING AGREEMENT (CSXT DOT NO. 845869S)
To authorize the City Manager to execute Amendment No. 3 to Carpenter Fletcher Road Improvements PE Agreement (CSXT DOT No. 845869S) with CSX Transportation, Inc. for work within railroad limits in the amount of $26,290 for a revised, total contract amount not to exceed $81,756;
To amend the existing contingency fund of $11,093 by an increase of $5,258 for a revised, total contingency fund of $16,351; and
To authorize the City Manager to negotiate and execute modifications to Carpenter Fletcher Road Improvements PE Agreement (CSXT DOT No. 845869S), provided that the total cost of the contract together with all modifications does not exceed $98,107.
10. UTILITY EXTENSION AGREEMENT WITH WELCOME VENTURE PARK, LLC TO SERVE THE WELCOME VENTURE PARK PHASE 2
To authorize the City Manager to enter into a Utility Extension Agreement with Welcome Venture Park, LLC to serve the Welcome Venture Park Phase 2
Technology Solutions Department
11. AMENDMENT TO CONTRACT WITH SECURANCE LLC FOR SECURITY OPERATIONS CENTER FOR MANAGED SERVICES
To authorize the City Manager to execute the First Amendment to the Service Contract with Securance LLC in the amount of $113,004 for a revised, total contract amount not to exceed $510,472.25.
12. FIRST AMENDMENT TO THE CONTRACT WITH AXON ENTERPRISE, INC. TO INCREASE DIGITAL EVIDENCE STORAGE CAPACITY FOR DURHAM POLICE DEPARTMENT
To authorize the City Manager to execute the First Amendment to the Master Services and Purchasing Agreement with Axon Enterprise, Inc. in the amount of $228,450 for a revised, total contract amount not to exceed $3,858,287.48.
Transportation Department
13. AMENDMENT #2 TO SUPPLEMENTAL AGREEMENT #2 WITH WSP USA, INC. FOR TRANSIT ASSET AND COMPLIANCE MANAGEMENT SERVICES
To authorize the City Manager to execute Contract Amendment #2 to Supplemental Agreement #2 with WSP USA, Inc. in the amount of $183,019.48 for a new total contract amount that is not to exceed $402,846.98.
14. INTERLOCAL AGREEMENT WITH DURHAM PUBLIC SCHOOLS – TRAFFIC SIGNAL DESIGN FOR PROPOSED DURHAM SCHOOL OF THE ARTS
To authorize the City Manager to execute an Interlocal Agreement between the City of Durham and The Durham Public Schools Board of Education in the amount of $33,660 for the design of a new traffic signal at the intersection of Stadium Drive and Durham School of the Arts Entrance.
15. SUPPLEMENTAL AGREEMENT FOR DESIGN OF BICYCLE FACILITIES II (TIP #BL-0028) WITH MEAD & HUNT, INC.
To authorize the City Manager to execute a contract with Mead & Hunt, Inc. in the amount of $293,000 for the design of bicycle facilities;
To establish a project contingency fund in the amount of $26,000; and
To authorize the City Manager to negotiate and execute modifications to the Supplemental Agreement with Mead & Hunt Inc., provided that the total contract amount, including existing contingency funds, does not exceed $319,000.
16. PURCHASE OF SEVEN REPLACEMENT LIGHT TRANSIT VEHICLES FOR GODURHAM ACCESS
To authorize the City Manager to execute a purchase contract with Palmetto Bus Sales, LLC. for seven (7) Light Transit Vehicles in the amount of $112,435.37 per vehicle for a total amount not to exceed of $787,047.59.
Water Management Department
17. TAR RIVER LAND CONSERVANCY MOUNT HARMONY TRACT WATERSHED PROTECTION PROJECT – AUTHORIZATION TO FUND
To authorize the expenditure of $158,000 from the City's Watershed Protection funds for the Tar River Land Conservancy Mount Harmony Tract Watershed Protection Project.
18. AWARD OF BID-TERM CONTRACT FOR BULK WATER TREATMENT PLANT CHEMICALS TO BRENNTAG MID-SOUTH, INC.
To authorize the City Manager to execute a one-year blanket order agreement with three separate one-year renewals for the purchase of sodium permanganate from Brenntag Mid-South, Inc., in an amount not to exceed $1,498,500; and
To authorize the City Manager or designee to execute and issue purchase orders pursuant to the blanket order agreement.
19. PROFESSIONAL SERVICES CONTRACT AWARD TO SMITH GARDNER, INC. FOR MUNICIPAL LANDFILL MONITORING AND DESIGN SERVICES
To authorize the City Manager to execute a contract with Smith and Gardner, Inc. through fiscal year 2030 for Municipal Landfill Monitoring and Design services in the amount of $404,750.
20. AWARD OF BID-TERM CONTRACT FOR BULK WATER TREATMENT PLANT CHEMICALS TO CARUS LLC
To authorize the City Manager to execute a one-year blanket order agreement with three separate one-year renewals for the purchase of zinc orthophosphate from Carus LLC. in an amount not to exceed $1,272,000; and
To authorize the City Manager or designee to execute and issue purchase orders pursuant to the blanket order agreement.
21. AWARD OF BID-TERM CONTRACT FOR BULK WATER TREATMENT PLANT CHEMICALS TO PENNCO, INC.
To authorize the City Manager to execute a one-year blanket order agreement with three separate one-year renewals for the purchase of ferric sulfate from Pennco, Inc. in an amount not to exceed $7,521,000; and
To authorize the City Manager or designee to execute and issue purchase orders pursuant to the blanket order agreement.
22. AWARD OF BID-TERM CONTRACT FOR BULK WATER TREATMENT PLANT CHEMICALS TO UNIVAR SOLUTIONS USA, INC.
To authorize the City Manager to execute a one-year blanket order agreement with three separate one-year renewals for the purchase of sodium hydroxide from Univar Solutions USA, Inc. in an amount not to exceed $5,499,000; and
To authorize the City Manager or designee to execute and issue purchase orders pursuant to the blanket order agreement.
Presentations
Community Development Department
23. [HOMELESSNESS AND THE CONTINUUM OF CARE IN DURHAM[30 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=659&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation from the Community Development Department titled, Homelessness and the Continuum of Care in Durham.
Finance Department
24. [FISCAL YEAR 2023-2024 FOURTH QUARTER FINANCIAL REPORT[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=659&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the FY2023-24 Fourth Quarter Financial Report.
City-County Planning Department
25. [SYNCHRONIZING ENROLLMENT, CAPACITY & RESIDENTIAL DEVELOPMENTS IN DURHAM PRESENTATION BY DURHAM PUBLIC SCHOOLS[30 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=659&doctype=1#mediaAndItemView "Read more details about this item")
To receive the presentation by Durham Public Schools.
Transportation Department
26. [PRESENTATION ON PARATRANSIT IMPROVEMENT SERVICES STUDY[20 MINUTES]](https://cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=659&doctype=1#mediaAndItemView "Read more details about this item")
To receive a presentation on the findings and recommendations of the Paratransit Improvement Services Study.
Public Hearings
City-County Planning Department
27. CONSOLIDATED ITEM - LYONS FARM ELEMENTARY SCHOOL - MAJOR SPECIAL USE PERMIT, TRANSPORTATION SPECIAL USE PERMIT, AND MAJOR SITE PLAN
To conduct a quasi-judicial public hearing to receive comments and consider the following motions:
Motion 1: To approve the Major Special Use Permit, case M2400001, for Lyons Farm Elementary School;
Motion 2: To approve the Transportation Special Use Permit, case T2400001, for Lyons Farm Elementary School; and
Motion 3: To approve the Major Site Plan Amendment, case D2400149, for Lyons Farm Elementary School.
28. CONSOLIDATED ANNEXATION – 5802 SOUTH MIAMI BOULEVARD MULTI-FAMILY
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing '5802 South Miami Boulevard Multi-family' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with HM Partners LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Suburban-20, county jurisdiction and Commercial General with a development plan, city jurisdiction, and establishing the same as Planned Development Residential 37.978, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
29. CONSOLIDATED ANNEXATION – HURLEY ROAD
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Hurley Road' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Albert Fontenelle;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Rural and Residential Suburban-20 and Falls/Jordan Watershed Protection Overlay District B, county jurisdiction and establishing the same as Residential Suburban-Multifamily and Falls/Jordan Watershed Protection Overlay District B, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
30. CONSOLIDATED ANNEXATION – FARRINGTON ROAD MULTIFAMILY
To conduct a public hearing to receive comments and consider the following motions:
Motion 1: To adopt an ordinance annexing 'Farrington Road Multifamily' into the City of Durham and to authorize the City Manager to enter into a utility extension agreement with Northwood Ravin LLC;
Motion 2: To adopt an ordinance amending the Unified Development Ordinance by taking property out of Residential Suburban-20, Falls/Jordan Watershed Protection Overlay District B, and Major Transportation Corridor Overlay I-40, county jurisdiction and establishing the same as Planned Development Residential 21.229, Falls/Jordan Watershed Protection Overlay District B, and Major Transportation Corridor Overlay I-40, city jurisdiction; and
Motion 3: To adopt a Consistency Statement as required by N.C.G.S. Sec. 160D-605.
Citizens’ Matters – To be heard at 1 p.m.
Settling the Agenda
Other Matters
Adjournment: //cityordinances.durhamnc.gov/OnBaseAgendaOnline/Meetings/ViewMeeting?id=659&doctype=1#mediaAndItemView "Read more details about this section") Rules of Decorum for Citizen Participation In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that: - civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and - un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process. In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. 1. All citizens may participate in the public process. 2. Speakers will conduct themselves in a civil and respectful manner at all times. - Name-calling, shouting, yelling, screaming, profanity and/or obscenity is forbidden. - Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting. - Speakers will refrain from making comments of a personal nature regarding others. 3. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. - Speakers will state their name and address. - Speakers will address the presiding officer. - Questions to Council members or City staff will be facilitated by the presiding officer. - Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department. 4. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions. 5. Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda. 6. Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. 7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30-second measures. Speakers are expected to cease comments immediately upon end-time. - Council Work Sessions: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. - City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 3 minutes. 8. Audience members shall: - Refrain from private conversations during the meeting - Come and go from the meeting space in the least disruptive manner possible. 9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees. 10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by citizens as visual aids must be submitted in advance via the Request to Speak form. Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.